Your customers
- Tyre makers
- Rubber goods makers (hoses, belts, footwear, thread)
- Bigger dealers in Kottayam and Kochi
- Exporters (rare)
Farming and dairy · Traders and distributors
MatruOS for a licensed rubber dealer
Set up the way a licensed rubber dealer runs: margin between the price paid to growers and the price got from factories or bigger dealers, plus gain or loss on stock held; small earnings on scrap and latex. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a licensed rubber dealer deals with today, and what MatruOS sets up for it
Today
Monthly Rubber Board return made by hand from bill books. Stock held as prices fall with no daily value of the stock.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for a licensed rubber dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Grower
- village or junction dealer
- Kottayam dealer
- tyre or rubber goods factory
Your suppliers
- Growers
- Rubber Producers' Societies
- Small village dealers
- Latex collectors
Credit and cash
Pays growers cash or UPI on the spot; big buyers pay 7-45 days; tyre makers sometimes pay on a fixed cycle after quality acceptance
Cash goes out daily to growers; money comes back 1-6 weeks later; peak need Oct-Jan; bank cash credit against stock is common
Your screens use your words
CustomerBuyerOrderLotItemSheetInvoiceBillproductRubberSupplierGrower
How it works
How MatruOS is set up for a licensed rubber dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Licensed rubber dealer", typed when you sign up.
- Recognised as a licensed rubber dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a licensed rubber dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Suggests the day's buying rate per grade from the Board rate and the target margin, and values closing stock at the day's rate with gain or loss since purchase
Works it out and shows you
Lists dues by buyer and age, drafts polite reminders for anything past the agreed days
Asks you before sending
Builds the monthly purchase, sale and stock return by grade, checks it against GST sales, and flags gaps
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amOpen shop and set the day's buying rate
- 1Check scale zero and stamp validity
- 2Read yesterday's Board rate and buyer offers; post a provisional rate
- 3Revise the board in the shop once the Rubber Board rate comes out around noon
9:00 amGrade, weigh and pay growers
- 1Look at each sheet against light for bubbles, mould, dirt and stickiness
- 2Sort into RSS-4, RSS-5, ungraded and scrap
- 3Weigh and write the bill with grower ID; pay cash or UPI
6:00 pmDay close of cash and stock
- 1Total purchases by grade and cash paid
- 2Update grade-wise stock and value it at the day's Board rate
- 3Count cash against the cash book
Every week
Tue, FriBundle and dispatch a lot to a factory or big dealer
- 1Press and wrap 50 kg bundles of one grade
- 2Raise GST invoice and e-way bill before loading
- 3Note due date and follow up on older dues
MonUpload grower bills for the support price scheme (Kerala)
- 1Upload last week's bills with grower IDs on the scheme portal or hand to RPS
- 2List bills rejected for wrong ID or name and call the grower
Every month
10thMonthly purchase, sale and stock return to the Rubber Board
- 1Total purchases, sales and closing stock by grade for last month
- 2Match with GST returns and file on the Rubber Board portal
Every year
MarRenew the Rubber Board dealer licence and scale stamping
- 1Check Rubber Board licence expiry (3-year term) and renew online
- 2Get the weighing scale re-verified by Legal Metrology
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lot sale to payment
- 1Rate agreed with buyerNeeds approval
- 2Lot bundled and weighed
- 3Invoice and e-way bill made
- 4Buyer accepts quality and weight
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Grower purchases
Grade-wise stock
Sales and dues
Grading sheets at the counter
Grade fairly and consistently so growers come back and buyers do not claim
Dispatching a lot
Avoid quality claims and road seizures
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| RSS-4 in 50 kg bundles | 40012100 | 5% |
| RSS-5 in 50 kg bundles | 40012100 | 5% |
| Ungraded sheet lot | 40012100 | 5% |
| Cup lump and scrap lot | 40012900 | 5% |
| Field latex (to centrifuging factory) | 40011010 | 5% |
- GST registration
- Udyam (MSME) registration
- Weighing scale stamping
- Shops and Establishments registration
- Trade licence
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DealerFixes the day's buying rate, deals with factories and big dealers, handles cash and bank, signs Rubber Board returns.
GraderChecks each sheet against the light, sorts by grade, settles grade arguments with growers.
ClerkWeighs, writes bills, keeps stock and returns, uploads RPIS bills.
LoaderBundles 50 kg lots, loads lorries.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a licensed rubber dealer?
Type one line about your business when you sign up, for example "Licensed rubber dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run a licensed rubber dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes