Your customers
- Commission agents in terminal markets
- Local traders
- Pulp and processing units (lower grades)
- Retail chains (some)
Farming and dairy · Traders and distributors
MatruOS for an orchard contractor
Set up the way an orchard contractor runs: buys standing crop for a lump sum and sells boxes in distant terminal markets through commission agents, or to local traders and processors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an orchard contractor deals with today, and what MatruOS sets up for it
Today
Does not know which orchard made or lost money. Distant agents under-report the rate and delay payment.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 3 licences for an orchard contractor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- orchard owner
- contractor
- terminal-market commission agent
- wholesaler and retailer
Your suppliers
- Orchard owners (standing crop)
- Box and crate makers
- Harvest team and chowkidar
- Transporters
- Spray contractors
Credit and cash
Pays the owner 20-30% bayana at the deal, instalments through fruit set and balance before or during harvest; agents pay 7-30 days after sale; boxes and transport often on short credit
Cash out from Jan (bayana) to Jun (balance and harvest costs); cash in from May to Aug as agents remit; owner balances settled after the season
Your screens use your words
CustomerAgentOrderTruckItemBoxInvoicePattiSupplierOrchard owner
How it works
How MatruOS is set up for an orchard contractor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Orchard contractor", typed when you sign up.
- Recognised as an orchard contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an orchard contractor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads each patti, matches it to the truck challan, compares the rate by grade with that day's market rate, and flags short boxes or low rates
Works it out and shows you
Keeps each agent's net due with ageing and drafts reminders for dues past 30 days; tracks box and crate stock out and back
Asks you before sending
Builds profit per orchard (theka plus costs against net pattis) and boxes per tree, and drafts each owner's settlement statement
Asks you before sending and paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amHarvest, grade and pack
- 1Pick mature fruit with stalk (mango with 1-2 cm stalk to stop sap burn)
- 2De-sap stem-end down; sort into grades; pack boxes
- 3Count boxes by grade for the munshi
9:00 amMorning rate calls and patti reading
- 1Call agents for today's rate by grade in each market
- 2Choose tonight's market for each orchard's fruit
- 3Read yesterday's pattis against the market rate
6:00 pmLoad trucks and send challans
- 1Write challan: boxes by grade, agent, truck number, freight
- 2Share challan photo with the agent on WhatsApp
- 3Note box and crate stock left
Every week
SunWeekly harvest team and chowkidar payment
- 1Days worked per team member and cash advances
- 2Chowkidar monthly wage instalment
- 3Contractor approves cash or UPI
Every month
1stMonthly agent dues
- 1Net due per agent and days since dispatch
- 2Call agents with more than 30 days due
Every year
AugSeason close and owner settlement
- 1Profit or loss per orchard from pattis, freight, boxes and wages
- 2Settle each owner's balance and take a receipt
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Orchard theka to settlement
- 1Orchard inspected and bid agreedNeeds approval
- 2Bayana paid and theka note signed
- 3Chowkidar posted
- 4Harvest and trucks dispatched
- 5Balance paid to owner
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Orchards on theka
Truck dispatch
Agent pattis
Writing a theka deal
Clear terms and fewer disputes
Harvest and packing quality
Best price and no carbide
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Mango (Dasheri or Langra) box | 0804 | 0% |
| Mango (Kesar or Alphonso) box | 0804 | 0% |
| Litchi box | 0810 | 0% |
| Guava crate | 0804 | 0% |
| Processing-grade mango | 0804 | 0% |
- APMC mandi licenceIf it applies
- GST registrationIf it applies
- Trade licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Contractor (thekedar)Judges and bids for orchards, pays owners, chooses markets and agents, settles accounts.
MunshiKeeps box stock, truck challans and team cash, reads pattis.
ChowkidarGuards the orchard day and night from fruit set.
Harvest team leaderPicks, grades and packs with the team, loads trucks.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an orchard contractor?
Type one line about your business when you sign up, for example "Orchard contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run an orchard contractor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes