Your customers
- Bought-leaf factory (through agent)
- SHG or FPO collection centre
- Estate factory (some buy outside leaf)
Farming and dairy · Makers and factories
MatruOS for a small tea grower
Set up the way a small tea grower runs: sale of green leaf by kg to bought-leaf factories through a leaf agent, SHG, FPO or direct. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a small tea grower deals with today, and what MatruOS sets up for it
Today
Factory or agent cuts weight for water and coarse leaf arbitrarily. Leaf price below the formula price.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 1 licence for a small tea grower, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- small grower
- leaf agent or SHG
- BLF
- auction or private buyer
Your suppliers
- Pluckers
- Fertiliser and input dealer
- Pruning labour
- Leaf agent (transport)
- Nursery (infilling plants)
Credit and cash
Agent pays fortnightly or monthly, minus commission (about Rs 1-2 a kg), transport and advances; fertiliser often on credit against leaf
Leaf money every fortnight from March to November; nothing in winter while pruning and fertiliser costs fall due; advances from agent bridge the gap
Your screens use your words
CustomerFactoryOrderLeaf lotItemGreen leafInvoiceLeaf payment sheetSupplierDealer
How it works
How MatruOS is set up for a small tea grower
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Small tea grower", typed when you sign up.
- Recognised as a small tea growerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a small tea grower
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Logs own and factory weights per lot, tracks deduction % and fine leaf % over time, and drafts a query to the agent when deductions run above the norm
Asks you before sending
Prepares the weekly wage sheet per plucker with advances netted
Asks you before paying
Fetches the district's monthly average green leaf price, compares it with the rate paid each fortnight, and drafts a shortfall claim to the agent or Tea Board field officer
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amMorning plucking round
- 1Pluck the section due today: two leaves and a bud, no hard stalks
- 2Keep leaf in airy baskets or bags in shade; do not press or pack tight
- 3Weigh each plucker's leaf and note kg
12:00 pmWeigh and hand over leaf at the collection point
- 1Own weight noted before handing over
- 2Photograph the leaf and the agent's slip
- 3Later, enter factory weight, deduction and fine leaf % when the slip comes
Every week
SatWeekly plucker wages
- 1Kg per plucker for the week x rate
- 2Net advances; pay cash or UPI
Every month
1stFortnightly leaf payment and price check
- 1Check the agent's payment sheet: kg, rate, deductions, commission, advance
- 2Compare the rate with the district's notified average green leaf price for the month
- 3Raise any shortfall with the agent or the Tea Board field office
Every year
MayTea Board card and scheme applications
- 1Check the STG card details are current
- 2Apply for any open Tea Board small grower subsidy (plant material, pruning machine, leaf carry bags, SHG/FPO support)
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Leaf to payment
- 1Leaf weighed at collection point
- 2Factory weighment and fine leaf count
- 3Payment sheet checked against formula prNeeds approval
- 4Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Leaf sale book
Plucker book
Garden work and inputs
Fine plucking
Better leaf price and less deduction
Checking the leaf price and deductions
Get at least the formula price
Spraying within the Plant Protection Code
No residue rejection of the factory's tea
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Pruning wood sold as firewood | 4401 | 5% |
| Tea saplings from own nursery | 0602 | 0% |
| Green tea leaf (fine) | 0902 | 0% |
| Green tea leaf (coarse or rain flush) | 0902 | 0% |
- Insurance policyIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
GrowerPlans plucking rounds, sells leaf, buys inputs, keeps Tea Board card and scheme papers.
PluckerPlucks two leaves and a bud, paid per kg.
Leaf agent or SHG collectorWeighs at the collection point, transports to the factory, pays fortnightly.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a small tea grower?
Type one line about your business when you sign up, for example "Small tea grower". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other makers and factories in farming and dairy
Run a small tea grower on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes