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Farming and dairy · Makers and factories

MatruOS for a smallholder dairy household

Set up the way a smallholder dairy household runs: surplus milk poured at the society, private centre or to a doodhwala; male calves, culled animals and heifers sold; dung as manure or cakes. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Farming and dairyReady when you sign up

  • 9routines on a timetable
  • 2workflows with approvals
  • 3SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 1licences tracked

7-day free trial, no card needed.

What this solves

What a smallholder dairy household deals with today, and what MatruOS sets up for it

01Today

No idea of cost per litre; feed bought on credit eats most of the milk money. Missed heat or late AI costs a lactation; calving interval stretches to 15-18 months.

02In MatruOS

MatruOS sets up 9 routines, 2 workflows, 3 registers and 1 licence for a smallholder dairy household, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Farmer
  2. society, private centre or doodhwala
  3. union or private dairy or households

Your customers

  • Village dairy co-operative society
  • Private milk collection centre
  • Doodhwala
  • Neighbours
  • Cattle trader (animals)

Your suppliers

  • Society (cattle feed, mineral mixture on credit)
  • Feed dealer
  • Green and dry fodder sellers
  • AI technician
  • Paravet or vet
  • Vet medical store
  • Cattle trader

Credit and cash

Society pays every 10 days and deducts feed, mineral mixture and AI charges; private centres pay weekly or every 10 days; doodhwala pays monthly, often after an advance (peshgi); vet store and feed dealer give credit until the next milk payment

Milk money every 10 days. Feed is bought weekly on credit. A bonus or price difference comes before Diwali. An animal purchase is a big outlay (Rs 60,000-1.5 lakh), funded by a bank dairy loan, KCC or trader instalments.

Your screens use your words

  • CustomerSociety or buyer
  • OrderPouring
  • ItemMilk
  • Invoice10-day bill
  • productAnimal
  • SupplierSociety or dealer

How it works

How MatruOS is set up for a smallholder dairy household

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Smallholder dairy household", typed when you sign up.
  2. Recognised as a smallholder dairy householdRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a smallholder dairy household

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Works out repeat-heat watch, pregnancy check, dry-off and expected calving dates from each AI and calving date; sends a voice reminder in the local language each morning; on a yes, messages the AI technician

Reads animal register

Asks you before sending

Accountant

Matches the society bill with the household's own diary; shows milk income minus feed per animal for the cycle; flags a fall in fat or a deduction that does not match feed taken

Reads milk diary, feed and animal spend and society SMS or slip photo

Asks you before sending

Operations head

Reminds before FMD, HS-BQ and LSD camps and deworming dates; reminds of insurance renewal and checks every animal has a tag

Reads animal register and state department camp dates

Works it out and shows you

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 5:00 amClean the shed, feed and milk (morning)Woman of the household · 5 steps
    1. 1Remove dung to the pit and wash the floor
    2. 2Give concentrate and some green fodder before milking
    3. 3Wash the udder and your hands, then dry the udder with a clean cloth
    4. 4Strip the first jets onto a black cloth and look for clots (mastitis)
    5. 5Milk with the full hand into a clean steel or aluminium can, covered
  • 6:30 amPour milk at the society (morning)Woman of the household · 3 steps
    1. 1Carry milk to the society within 2 hours of milking
    2. 2Check the slip or SMS for litres, fat, SNF and amount, and note them in the milk diary
    3. 3Rinse the can at the society tap and dry it upside down
  • 7:30 amHeat, AI, pregnancy check and calving remindersHousehold head · 4 steps
    1. 1See which animal is due for repeat-heat watch (18-24 days after AI)
    2. 2See which animal is due for pregnancy check (60-90 days after AI)
    3. 3See which animal must be dried off (about 60 days before calving)
    4. 4Call the AI technician on approval when heat is seen
  • 5:00 pmEvening feeding, milking and pouringWoman of the household · 3 steps
    1. 1Chaff green fodder and mix with dry fodder
    2. 2Milk the same way as the morning and pour by 19:30
    3. 3Look at each animal for heat signs: bellowing, mucus, mounting, restlessness

Every week1

  • SunBuy cattle feed and mineral mixtureHousehold head · 2 steps
    1. 1Count bags left and take next week's feed from the society or dealer
    2. 2Note quantity, amount and whether on credit

Every month1

  • 1stCheck the 10-day milk bill against own diary (every cycle)Household head · 3 steps
    1. 1Compare society bill litres and amount with the milk diary
    2. 2Check deductions for feed, mineral mixture and AI taken on credit
    3. 3Note milk income minus feed spend for the cycle

Every year1

  • OctCollect the society bonus and price differenceHousehold head · 2 steps
    1. 1Attend the AGM and check bonus per litre on the year's pouring
    2. 2Record the bonus in the milk diary

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Heat to calving

  1. 1Heat seenWoman of the household
  2. 2AI done (12-18 h after heat start)AI technician or paravet
  3. 3Repeat-heat watch (day 18-24)Woman of the household
  4. 4Pregnancy confirmed (60-90 days)AI technician or paravet
  5. 5Dried off (60 days before calving)Household head
  6. 6Calved and colostrum given within 1 hourWoman of the household

Buy a new animal

  1. 1Animal seen and test-milked twiceHousehold head
  2. 2Price fixed and token paidHousehold headNeeds approval
  3. 3Vet checks health and pregnancyAI technician or paravet
  4. 4Ear tag transferred and insuredHousehold head

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Animals

    Ear tag number · Name · Species and breed · Status · Last calving date · Last AI date · Pregnancy confirmed · Expected calving date

  • Milk diary

    Date · Shift · Litres poured · Fat % · SNF % · Rate per litre · Amount · Buyer

  • Feed and animal spend

    Date · Item · Quantity · Amount · On credit · Taken from

  • Clean milk production

    Get the full price and avoid sour or rejected milk

    5 steps with checks

  • Vaccination, deworming and tagging

    Keep animals free of FMD, HS, BQ, LSD and brucellosis and keep the insurance valid

    5 steps with checks

  • Milk withdrawal after medicines

    Keep antibiotic residue out of the society's milk

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Cow milk (raw) · litre04010%
Buffalo milk (raw) · litre04010%
Male calf · head01020%
Heifer (in-calf) · head01020%
Culled cow or buffalo · head01020%
Farmyard manure · trolley31010%
Dung cakes · piece31010%
  • Insurance policyInsurance companyIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Household headBuys and sells animals, deals with the society or doodhwala, takes loans and insurance.
Woman of the householdMilks twice a day, feeds and waters, cleans the shed, pours at the society, makes dung cakes, watches for heat and illness.
Children and eldersGraze animals, cut and chaff green fodder.
AI technician or paravetVisits from outside, AI on heat, pregnancy check, first aid.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a smallholder dairy household?

Type one line about your business when you sign up, for example "Smallholder dairy household". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Farming and dairy

Other makers and factories in farming and dairy

All 127 business types in farming and dairy

Run a smallholder dairy household on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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