Your customers
- Tea estates and BLFs (sellers)
- Buyers (blenders, packers, exporters) for warehouse delivery
Farming and dairy · Traders and distributors
MatruOS for a tea broker and auction warehouse
Set up the way a tea broker and auction warehouse runs: brokerage on tea sold at auction and privately; warehouse rent and handling charges; interest on advances to gardens; sampling charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tea broker and auction warehouse deals with today, and what MatruOS sets up for it
Today
Tasting notes and valuations live in spreadsheets and paper, and catalogues take a day to build. Buyers pay late or default at prompt.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 8 licences for a tea broker and auction warehouse, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- estate or BLF
- broker and warehouse
- e-auction
- buyer
- packer or exporter
Your suppliers
- Warehouse owners (if rented)
- Tea Board e-auction platform
- Transporters
- Insurers
- Sample couriers
Credit and cash
Buyers pay by prompt date; broker pays sellers sale proceeds less brokerage and advance recovery right after prompt; warehouse rent billed monthly; garden advances recovered from sale proceeds
Weekly sale cycle; cash moves on prompt dates; advances to gardens in winter and early season tie up capital
Your screens use your words
CustomerSeller gardenOrderLotItemTeaInvoiceAccount saleBatchSale number
How it works
How MatruOS is set up for a tea broker and auction warehouse
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tea broker and auction warehouse", typed when you sign up.
- Recognised as a tea broker and auction warehouseRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tea broker and auction warehouse
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns tasters' voice notes into structured tasting notes, suggests valuations from the garden's and peers' last prices, and drafts the catalogue for the sale
Works it out and shows you
Tracks each buyer's dues to prompt, blocks delivery orders for unpaid lots, prepares seller account sales with brokerage and advance recovery, and bills rent after free periods
Asks you before paying and sending
Writes each seller garden's sale report with prices by grade vs peers and suggests reserves for unsold lots
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning tasting and valuation
- 1Brew samples to the standard (weight, water, time) and taste in sequence
- 2Note dry leaf, infusion and liquor; value per kg
- 3Compare with the garden's last sale and peers
10:00 amWarehouse arrivals and sampling
- 1Check packages against invoice; note damage and shortage
- 2Issue arrival report to broker and seller
- 3Draw samples per lot and send to tasting room
Every week
FriCatalogue closing for the sale
- 1Allot lot numbers by grade and garden
- 2Add valuations and seller reserves
- 3Upload the catalogue to the e-auction platform; send buyer samples
TueAuction day and sale results
- 1Monitor bidding; advise sellers on reserves for unsold lots
- 2Publish sale results and garden-wise report
WedPrompt day settlement
- 1Check which buyers have paid for the sale on prompt
- 2Issue delivery orders only for paid lots
- 3Pay sellers less brokerage and advance recovery
Every month
2ndMonthly warehouse rent and brokerage bills
- 1Rent per lot after the free period; handling charges
- 2GST invoices for brokerage and rent; GST returns
- 3Returns to the Tea Board licensing authority
Every year
NovBroker and warehouse licence renewal
- 1Renew Tea Board broker licence at least 30 days before 31 December
- 2Renew warehouse licence, fire NOC and insurance
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lot to prompt
- 1Invoice arrived at warehouse
- 2Sampled and valued
- 3Catalogued with reserve
- 4Reserve confirmed by sellerNeeds approval
- 5Sold and prompt paid
- 6Delivered and seller paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Lot register
Tasting notes
Prompt and settlement
Warehouse stock
Tasting standard
Consistent valuation
Prompt and delivery rules
No delivery without payment; sellers paid on time
Warehouse care
No damage, taint or loss
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Brokerage on auction sale (seller) | 996111 | 18% |
| Brokerage on private sale | 996111 | 18% |
| Warehouse rent (after free period) | 996729 | 18% |
| Handling and loading charges | 996719 | 18% |
| Sampling and tasting charge | 998399 | 18% |
| Interest on advance to garden | 997113 | 0% |
| Market report and valuation service | 998399 | 18% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Professional tax registration
- FSSAI food licenceIf it applies
- Fire NOCIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Broker (partner)Manages seller gardens, sets valuations and advises reserves, conducts sales, gives advances.
Tea tasterTastes and values samples, writes notes, prepares valuation sheets.
Catalogue clerkAllots lots, builds the catalogue, uploads to the e-auction platform.
Warehouse keeperReceives invoices, draws samples, stores, delivers against DO.
Accounts (prompt desk)Tracks buyer payments, pays sellers, bills rent and brokerage.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tea broker and auction warehouse?
Type one line about your business when you sign up, for example "Tea broker and auction warehouse". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run a tea broker and auction warehouse on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes