Your customers
- Auction buyers (blenders and packers, exporters, wholesalers) through brokers
- Private buyers
- Own packet tea retail
Farming and dairy · Makers and factories
MatruOS for a tea, coffee & spice estate
Set up the way a tea, coffee & spice estate runs: made tea sold through auction (at least 50% under TMCO) and private sale; some outside leaf bought and made; specialty teas and estate packets. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tea, coffee & spice estate deals with today, and what MatruOS sets up for it
Today
Daily muster and wages with PF, ration and leave for 500-3,000 workers take four clerks. Out-turn of made tea per kg leaf drifts down unnoticed.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 10 licences for a tea, coffee & spice estate, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- estate (field and factory)
- broker and auction warehouse
- buyer (blender, exporter)
- packer and retail
Your suppliers
- Resident workers
- Fertiliser and agro-chemical dealers
- Coal and gas supplier
- Packing sack makers
- Power utility
- Small growers (outside leaf)
- Broker and auction warehouse
Credit and cash
Auction buyers pay on prompt date (about 13 days after sale); private buyers 15-30 days; broker gives advances against teas in warehouse; suppliers 30-60 days; wages weekly or fortnightly
Wages, ration and fuel every week through Mar-Nov; sale proceeds lag 4-6 weeks behind manufacture; winter months (Dec-Feb) have costs but almost no crop, funded by bank cash credit and broker advances
Your screens use your words
CustomerBuyerOrderInvoiceItemMade teaInvoiceGarden invoiceemployeeWorkerBatchInvoice
How it works
How MatruOS is set up for a tea, coffee & spice estate
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tea, coffee & spice estate", typed when you sign up.
- Recognised as a tea, coffee & spice estateRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tea, coffee & spice estate
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out out-turn, fine leaf and fuel per kg by shift and line each morning, and flags falls below 21% or fuel above norm with likely causes
Works it out and shows you
Builds the weekly wage sheet from section musters with task and doubli kg, statutory deductions, advances and ration, and prepares PF and wage returns
Asks you before paying
Compares each invoice's price and valuation with peer gardens and grades, and suggests reserves and whether to re-print unsold lots
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amMorning muster (hazira) by section
- 1Call the roll by section; mark present and work allotted
- 2Announce the section's plucking round and task kg
- 3Send muster to the garden babu by 09:00
8:00 amFactory shift report and out-turn
- 1Leaf in, made tea out, out-turn % by line
- 2Withering hours and dryer temperatures logged
- 3Fuel per kg made tea
11:00 amField leaf weighments (11:00, 14:00, 16:30)
- 1Weigh each plucker's leaf against her number; note kg
- 2Reject coarse leaf; check fine leaf on a sample
- 3Leaf to factory in ventilated trucks within 2 hours
Every week
FriWeekly wage sheet with ration and PF
- 1Daily wage plus doubli kg for each worker from muster
- 2Deduct PF and advances; add leave pay
- 3Manager approves; pay on pay day (Saturday)
TueGrade stock and invoice dispatch to warehouse
- 1Make invoices of uniform grade under the garden mark
- 2Dispatch to the auction warehouse; send invoice details to broker
- 3Keep the private-sale share within 50% of the year
ThuAuction results and reserve prices
- 1Read the broker's sale report: price by grade vs peers and valuation
- 2Set reserves for the next catalogue; decide on re-printing unsold lots
Every month
5thTea Board Form E and statutory returns
- 1Form E monthly return of leaf, production and sales to Tea Board by the 7th
- 2PF challan and return; professional tax
- 3Ration issued vs register
Every year
SepAnnual bonus and wage agreement
- 1Compute allocable surplus and bonus range (8.33-20% under the Code on Wages)
- 2Agree with unions and pay before Durga Puja
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Leaf to auction prompt
- 1Made tea graded and invoiced
- 2Dispatched to warehouse
- 3Catalogued and valued by broker
- 4Reserve approvedNeeds approval
- 5Sold and prompt received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Muster and plucking (hazira)
Leaf intake and made tea
Garden invoices and sales
Worker welfare and statutory register
Leaf standard and plant protection
Good leaf in, no residue in tea
CTC manufacture
Out-turn and quality
Plantation welfare and statutory duties
Meet the law for resident workers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| CTC made tea BOP or BP grade | 0902 | 5% |
| CTC made tea PD or Dust grade | 0902 | 5% |
| Orthodox leaf tea (FTGFOP or FOP) | 0902 | 5% |
| Green tea | 0902 | 5% |
| Estate packet tea (250 g) | 0902 | 5% |
| Tea waste (refuse tea, under Tea Board permit) | 0902 | 5% |
- GST registration
- FSSAI food licence
- Factory licence
- Pollution consent (CTO)
- PF registration (EPFO)
- ESI registration (ESIC)If it applies
- Boiler registration and certificateIf it applies
- Professional tax registrationIf it applies
- Fire NOCIf it applies
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ManagerRuns the estate, approves wage sheet and sales reserve prices, deals with unions and the Tea Board.
Assistant managerRuns a field division or the factory, plucking rounds, spray and pruning programme.
Garden babu (head clerk)Muster, wage sheet, ration, PF, leave and welfare registers, statutory returns.
Factory managerWithering, manufacture, sorting, packing, out-turn, fuel.
SardarTakes section muster, supervises pluckers, weighs leaf.
PluckerPlucks to task and beyond.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tea, coffee & spice estate?
Type one line about your business when you sign up, for example "Tea, coffee & spice estate". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other makers and factories in farming and dairy
Run a tea, coffee & spice estate on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes