Your customers
- Bidi manufacturers
- Bidi branches
- Other leaf traders
- Own bidi factory
Farming and dairy · Traders and distributors
MatruOS for a tendu leaf purchaser
Set up the way a tendu leaf purchaser runs: margin between the tender price per standard bag plus handling and the price bidi manufacturers pay for sorted, processed leaf. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tendu leaf purchaser deals with today, and what MatruOS sets up for it
Today
Bids placed on gut feel; a lot that collects 30% under estimate or poor leaf loses the season. Missed federation instalments mean penalties or forfeited deposit.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 4 licences for a tendu leaf purchaser, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- gatherer
- phad
- state federation godown
- purchaser (processing godown)
- bidi manufacturer
- contractor
- roller
Your suppliers
- State minor forest produce federation (MP, Chhattisgarh)
- OFDC e-auction (Odisha)
- Forest development corporations (Maharashtra, Jharkhand, Telangana)
- Private forest owners where allowed
Credit and cash
Security deposit with the bid; balance in 2-4 instalments before lifting; buyers pay on lifting or on 15-60 days
Capital goes out from Feb (security deposit) to Aug (last instalment) and comes back from Jul to Mar as manufacturers lift leaf. A medium purchaser has crores locked for 6-9 months, usually on bank limits or family money.
Your screens use your words
CustomerBidi makerOrderLotItemStandard bagInvoiceLeaf billSupplierFederationproductLeaf grade
How it works
How MatruOS is set up for a tendu leaf purchaser
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tendu leaf purchaser", typed when you sign up.
- Recognised as a tendu leaf purchaserRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tendu leaf purchaser
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns each evening's phad report into bags collected per lot against the estimate; flags lots falling behind and quality complaints
Works it out and shows you
Lists dues per bidi maker by age; drafts polite reminders with the ledger; suggests which buyers to sell to next by payment record
Asks you before sending
Keeps every instalment and pass expiry date; reminds 7 and 2 days ahead; shows the cash needed this month
Asks you before paying
For each lot in the sale notice, works out a break-even and a suggested maximum bid per standard bag from past collection, grade mix, storage loss and sale prices
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amGodown check and dispatch
- 1Look for heating, smell or fungus in stacks
- 2Load today's dispatches with bill and e-way bill
- 3Write bags in and out by lot and grade
7:00 pmPhad collection and drying report (season)
- 1Bundles collected today at each phad in the lot
- 2Leaf quality: size, colour, holes, immature leaf
- 3Drying turned (palti) and covered before night
- 4Bags filled and stacked under cover
Every week
MonBuyer dues and lifting plan
- 1List each bidi maker's bags lifted, paid and pending
- 2Call buyers whose dues pass the agreed days
- 3Plan next week's sales by grade
Every month
1stFederation instalment and lifting deadlines
- 1Instalments due this month by lot
- 2Transit passes expiring this month
- 3Arrange bank limit or funds 7 days before each due date
Every year
MarClose the season's lots
- 1Profit per lot: sale value minus bid, handling and storage loss
- 2Claim back any security deposit due
- 3Renew registrations with the forest department and federation
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Tender to lifting
- 1Lot studied and costed
- 2Bid with security depositNeeds approval
- 3Award letter received
- 4Collection supervised at phads
- 5Instalments paidNeeds approval
- 6Transit pass issued and bags lifted
Leaf sale to a bidi maker
- 1Buyer inspects sample bags
- 2Rate and payment days agreedNeeds approval
- 3Bill and e-way bill made
- 4Dispatched
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Lots and instalments
Transit passes and lifting
Godown stock and sales
Drying and bagging at the phad
Get flat, dry, unbroken leaf into bags before the rain
Leaf storage and processing
Keep stored leaf free of fungus and crumbling until sold
Lot costing before a bid
Bid only what the lot can pay back
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Tendu leaf, processed grade I | 14049010 | 5% |
| Tendu leaf, processed grade II | 14049010 | 5% |
| Tendu leaf, grade III and small leaf | 14049010 | 5% |
| Kendu leaf (Odisha) processed | 14049010 | 5% |
| Tendu leaf sold loose by weight | 14049010 | 5% |
- GST registration
- Forest department licence (sawmill or timber)
- Trade licenceIf it applies
- PAN
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Purchaser (owner)Studies lots and bids, pays deposit and instalments, sells to bidi makers, deals with the forest department.
Phad supervisorStays in the forest villages in season, watches plucking quality, drying and bagging at the phads.
MunimKeeps lots, instalments, passes and godown stock, makes bills and e-way bills.
Godown in-chargeReceives trucks, sprinkling and sorting, re-bagging, fumigation, dispatch.
Phad munshi (federation)Counts bundles from gatherers, pays them, records bags at the phad.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tendu leaf purchaser?
Type one line about your business when you sign up, for example "Tendu leaf purchaser". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other traders and distributors in farming and dairy
Run a tendu leaf purchaser on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes