Your customers
- New gym owners
- Hotels and resorts
- Housing society clubhouses
- Corporates and schools
- Police and defence units by tender
- Dealers and online sellers
- Home buyers
Gifts, home and everyday services · Makers and factories
MatruOS for a gym equipment maker
Set up the way a gym equipment maker runs: commercial gym set-up projects (layout, supply and installation); standard items to dealers and online; home multi-gyms; dumbbells, plates and rods by the kilo; servicing, cable and upholstery replacement. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 9
- 2
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- 10
What this solves
What a gym equipment maker deals with today, and what MatruOS sets up for it
Today
Quotes take a day or two to prepare by hand from a floor plan; slow quotes lose the gym. Balance after installation held for months over small snags.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 10 licences for a gym equipment maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Steel and castings
- fabrication, coating, upholstery
- installation at the gym (direct) or dealer
- gym or home
Your suppliers
- Steel tube and sheet traders
- Cast iron and rubber plate makers
- Pulley, bearing and cable suppliers
- Foam and rexine sellers
- Powder coating job workers
- Transporters
Credit and cash
Projects: 50% advance, 40% on delivery, 10% after installation; dealers 30 days; steel bought cash or 7-15 days; coating job work paid weekly
Advance funds steel; balance on installation; last 10% often held 2-3 months over snags
Your screens use your words
CustomerClientOrderProjectItemMachineInvoiceBillJobInstallation
How it works
How MatruOS is set up for a gym equipment maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Gym equipment maker", typed when you sign up.
- Recognised as a gym equipment makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a gym equipment maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Suggests a machine list by zone and budget from the floor area and drafts the quote at current steel prices
Asks you before sending
Plans the week's dispatches, installations and service visits by readiness and city and drafts date messages to clients
Asks you before sending
Lists installed projects with balance due and open snags and drafts reminders with the sign-off attached
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning job card plan and steel issue
- 1List machines due for coating or dispatch this week
- 2Issue steel by job card; weigh it
- 3Check jigs and welding set before the shift
11:30 amLayouts and quotes for new enquiries
- 1Take floor plan, budget and target members from the enquiry
- 2Pick machine list by zone (cardio, strength, free weights)
- 3Price from today's steel rate; review and send
5:30 pmEvening weld and assembly check
- 1Check welds on today's frames: full bead, no cracks or porosity
- 2Test assembled machines through full range with load
- 3Update job cards
Every week
MonWeekly installation and dispatch schedule
- 1List projects ready to dispatch and sites ready to receive
- 2Book trucks and team; tell clients the date
- 3Carry snag kit: bolts, cables, pulleys, touch-up paint
ThuBalance payments after installation
- 1List installed projects with balance due and snag status
- 2Close snags first, then send the balance reminder with sign-off copy
Every month
2ndMonthly steel rate and price list update
- 1Note this month's tube, plate and casting rates
- 2Update dealer price list and per-kg rate for plates and dumbbells
15thMonthly service visit round for AMC gyms
- 1Check cables, pulleys, bolts and upholstery at each AMC gym
- 2Replace frayed cables at once; note parts used in the ticket
Every year
FebAnnual catalogue and fitness expo
- 1Photograph new machines; revise catalogue and online listings
- 2Book stall at the fitness expo
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Gym set-up project
- 1Layout and quote sent
- 2Advance receivedNeeds approval
- 3Fabricated and coated
- 4Dispatched
- 5Installed and signed off
- 6Balance received
Service or warranty ticket
- 1Complaint logged
- 2Visit and repair
- 3Charge approved if out of warrantyNeeds approval
- 4Closed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Gym project register
Fabrication job card
Warranty and service tickets
Frame welding and load safety
No frame, cable or pulley fails under a member
Installation and handover
Hand over a safe, working gym and get the sign-off that releases the balance
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Commercial gym set-up (supply and install) | 950691 | 18% |
| Gym Selectorised machine (lat pulldown or chest press) | 950691 | 18% |
| Gym Plate-loaded leg press | 950691 | 18% |
| Gym Cable crossover with stacks | 950691 | 18% |
| Gym Smith machine | 950691 | 18% |
| Gym Squat rack (power cage) | 950691 | 18% |
| Adjustable bench | 950691 | 18% |
| Flat bench | 950691 | 18% |
| Home multi-gym | 950691 | 18% |
| Rubber-coated dumbbells | 950691 | 18% |
| Cast iron weight plates | 950691 | 18% |
| Olympic barbell rod 7 ft | 950691 | 18% |
- GST registration
- Udyam (MSME) registration
- Trade licence
- Factory licenceIf it applies
- Pollution consent (CTO)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- GeM seller registrationIf it applies
- TrademarkIf it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerMeets gym clients, approves layouts and quotes, buys steel, fixes dealer prices, approves credit.
Workshop supervisorPlans job cards, issues steel, checks welds, sends frames to coating.
Welder-fabricatorCuts, bends and welds frames on jigs.
Upholstery and assembly fitterMakes pads, fits pulleys, cables and stacks, tests machines.
Installation team leaderLoads trucks, installs at site, gets sign-off, attends service calls.
AccountantBills, advances and balances, GST, dealer ledger.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a gym equipment maker?
Type one line about your business when you sign up, for example "Gym equipment maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Gifts, home and everyday services
Other makers and factories in gifts, home and everyday services
Run a gym equipment maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes