Your customers
- Overseas importers and buying agents
- Domestic sports distributors and wholesalers
- Sports shops in nearby states
- Schools and academies
- Government and SAI tenders
Gifts, home and everyday services · Makers and factories
MatruOS for a sports goods maker
Set up the way a sports goods maker runs: footballs, volleyballs, rugby and training balls; cricket leather and tennis-tape balls; batting pads, gloves, thigh and arm guards, helmets; fitness accessories; sold to sports distributors, exporters' buyers abroad, schools and government tenders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a sports goods maker deals with today, and what MatruOS sets up for it
Today
Kits go out to hundreds of home stitchers; panels and bladders go missing and balls come back short. Per-ball pay worked out by hand every Saturday; buyers ask for wage proof in social audits.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 11 licences for a sports goods maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Material traders
- cutting and printing
- home stitching via thekedar
- QC and packing at the factory
- distributor or importer
- sports shop
- player
Your suppliers
- PU and PVC synthetic leather traders
- Latex and butyl bladder makers
- Thread, foam and padding suppliers
- Stitching thekedars and home stitchers
- Screen-printing ink suppliers
- Carton makers
Credit and cash
Exports by advance or LC, or 30-60 days for known buyers; domestic distributors 30-90 days; materials bought cash or 15-30 days; thekedars and stitchers paid weekly per piece
Material paid at purchase; stitching paid every Saturday; export money 30-60 days after shipment, domestic 60-90 days; season stock (Jun-Sep) is the biggest cash squeeze
Your screens use your words
CustomerBuyerItemBallInvoiceBillSupplierMaterial traderJobKit
How it works
How MatruOS is set up for a sports goods maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Sports goods maker", typed when you sign up.
- Recognised as a sports goods makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a sports goods maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Shows kits out per thekedar and how long, flags shortfalls and thekedars with high rejects, drafts a recovery note
Asks you before sending
Totals balls passed per thekedar and stitcher, applies rates and kit deductions, prepares the weekly pay batch and audit sheet
Asks you before paying
Builds a costing for each enquiry from current material prices and stitching rates and drafts the quote
Asks you before sending
Ages each distributor's dues, drafts reminders and flags orders to hold above the credit limit
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amPanel cutting and printing for the day
- 1Take today's cutting plan by order, ball type and size
- 2Cut panels on the press; count sets of 32 (or 18/26) panels per ball
- 3Cutting wastage of leather sheet within norm
- 4Screen-print logos; let ink dry before kitting
11:00 amIssue kits to thekedars and take back stitched balls
- 1Count kits, bladders and thread out to each thekedar and write them in the kit register
- 2Count balls returned and kits still out per thekedar
- 3Send any ball failing QC back for re-stitch at no charge
3:00 pmQC every returned ball
- 1Inflate to test pressure; weight and circumference against spec
- 2Soak test sample for air leak; check seams by pulling
- 3Write passes and rejects by thekedar in the QC log
Every week
SatSaturday piece-rate pay to thekedars and stitchers
- 1Total balls passed per thekedar and stitcher for the week
- 2Deduct kits short at the agreed rate; no deduction for factory-side rejects
- 3Owner approves; pay by UPI or bank to thekedar and, for audited buyers, to stitchers directly
- 4Keep the pay sheet signed for the social audit file
MonCost new enquiries against today's material prices
- 1Update PU, PVC, bladder and thread prices from the latest bills
- 2Cost each enquiry: material, cutting wastage, stitching rate, printing, packing, freight
- 3Add margin and send the quote after review
Every month
5thDistributor dues and reminders
- 1List each distributor's bills past 60 days
- 2Send reminders with ledger copy; hold dispatch above the credit limit
- 3Note promised dates in the order book
20thExport shipment papers and incentive claims
- 1Packing list, invoice and shipping bill for each shipment
- 2Track RoDTEP scrip and GST refund on exports with LUT
- 3Chase buyer payment against due date
Every year
JanPrice list revision and trade fair
- 1Revise domestic price list from material costs
- 2Book the sports goods fair stall and samples
- 3Renew buyer social compliance certificates due this year
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Export ball order
- 1Spec and costing
- 2Pre-production sample approvedNeeds approval
- 3Panels cut and printed
- 4Kits out and balls back
- 5QC passed and packed
- 6Buyer inspection passedNeeds approval
- 7Shipped and documents sent
Distributor order to collection
- 1Order taken
- 2Credit limit checkedNeeds approval
- 3Packed and dispatched by transport
- 4Payment collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Kit issue and return register
Ball QC log
Order book (export and domestic)
Football and ball specification check
Ship only balls that pass the buyer's and the Laws of the Game spec
Child-labour-free stitching and fair pay
Keep every stitcher an adult, paid the agreed rate, with proof
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Hand-stitched PU football size 5 (32 panel) | 950662 | 5% |
| Machine-stitched PVC football size 5 | 950662 | 5% |
| Football size 4 (school) | 950662 | 5% |
| Volleyball (stitched) | 950662 | 5% |
| Rugby ball (stitched) | 950662 | 5% |
| Cricket leather ball (4-piece match) | 950669 | 5% |
| Cricket leather ball (2-piece practice) | 950669 | 5% |
| Batting pads (pair) | 950699 | 5% |
| Batting gloves (pair) | 950699 | 5% |
| Thigh guard | 950699 | 5% |
| Cricket helmet | 650610 | 5% |
| Skipping rope | 950699 | 5% |
- GST registration
- Udyam (MSME) registration
- Trade licence
- Import Export Code (IEC)
- Export council membership (RCMC)If it applies
- Factory licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- BIS licence (ISI mark)If it applies
- Pollution consent (CTO)If it applies
- TrademarkIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerMeets buyers and distributors, approves costing and samples, buys material, fixes per-ball rates, approves stitcher pay.
Production in-chargePlans cutting, issues kits to thekedars, chases returns, runs QC and packing.
Cutting masterCuts panels on the clicking press, keeps cutting wastage low.
ThekedarTakes kits to home stitchers, returns balls by count, pays stitchers.
QC checkerInflates and checks every ball, logs rejects by thekedar.
AccountantBills, GST and export papers, stitcher pay sheet, distributor collections.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a sports goods maker?
Type one line about your business when you sign up, for example "Sports goods maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Gifts, home and everyday services
Other makers and factories in gifts, home and everyday services
Run a sports goods maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes