Your customers
- Housing societies and RWAs
- Villa and bungalow owners
- Corporate offices, banks and IT parks
- Schools, hospitals and hotels
- Government and PSU tenders
- Builders handing over projects
Gifts, home and everyday services · Services
MatruOS for a landscaping & garden maintenance business
Set up the way a landscaping & garden maintenance business runs: monthly maintenance contracts (gardeners on site or visits); new landscape development projects; supply of plants, pots, manure and grass; seasonal planting; lawn mowing and tree pruning jobs. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a landscaping & garden maintenance business deals with today, and what MatruOS sets up for it
Today
Gardeners absent at scattered sites; clients find out before the owner. Wage sheets, PF, ESI and client bills made by hand; clients audit the wage proof.
In MatruOS
MatruOS sets up 11 routines, 2 workflows, 3 registers and 9 licences for a landscaping & garden maintenance business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Nurseries and input dealers
- landscaping contractor
- society, campus or home
Your suppliers
- Plant nurseries
- Manure, red soil and cocopeat suppliers
- Grass carpet growers
- Fertiliser and pesticide dealers
- Tool, mower and irrigation suppliers
- Gardeners
Credit and cash
Monthly bills paid in 15-45 days by societies and offices; tenders 30-60 days; development projects 40-50% advance and stage payments; gardeners paid monthly by the 7th; nurseries 15-30 days
Wages, PF and ESI paid before client bills are paid; plant purchases for projects funded by advances
Your screens use your words
CustomerClientOrderContractItemServiceInvoiceBillSupplierNurseryJobSite visit
How it works
How MatruOS is set up for a landscaping & garden maintenance business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Landscaping & garden maintenance", typed when you sign up.
- Recognised as a landscaping & garden maintenance businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a landscaping & garden maintenance business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Shows which sites are short of gardeners this morning, suggests moves and lists today's visit sites and tools
Asks you before sending
Builds a weekly photo report per site with work done and pending items, and drafts seasonal planting suggestions
Asks you before sending
Prepares the wage sheet with PF and ESI and each client's bill with approved materials and GST
Asks you before paying and sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:45 amMorning gardener deployment
- 1Check gardener attendance at each site by call or photo
- 2Shift spare gardeners to short sites
- 3Load tempo with mower and materials for today's visits
7:00 amWatering before the heat
- 1Water beds, pots and lawn; check drip lines
- 2Pick litter and dry leaves; compost them
Every week
TueWeekly mowing, edging and weeding
- 1Mow lawns to set height; edge the borders
- 2Weed beds; photo before and after
FriSupervisor site inspection and client check-in
- 1Visit each site; check plants, lawn, pests and cleanliness
- 2Note material needs and client remarks
- 3Send the client a photo report
Every month
10thMonthly manuring and pest check
- 1Manure beds and lawns as per the plan
- 2Spray only where pests are seen; record chemical and dose
1stMonthly wage sheet and client bills
- 1Wage sheet from attendance at minimum wage; PF 12% and ESI 0.75% deducted
- 2Client bill: contract value or headcount with statutory cost, plus approved material bills and 18% GST
- 3Owner approves; pay wages by the 7th; PF and ESI by the 15th
20thClient dues follow-up
- 1List bills unpaid past 30 days
- 2Send reminder with attendance and photo report
Every year
AprAnnual contract renewal and wage revision
- 1Revise rates for the new minimum wage (April and October revisions)
- 2Renew contracts; bid for new tenders
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Maintenance contract start
- 1Site survey and scope
- 2Quote with wage break-up sent
- 3Work order receivedNeeds approval
- 4Gardeners deployed
- 5First month billed
Plant and material supply to a site
- 1Need noted on visit
- 2Client approves costNeeds approval
- 3Bought and planted
- 4Billed with nursery bill
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Site and contract register
Daily site attendance and work log
Plant and material supply to sites
Lawn and bed care
A green, even lawn and healthy beds all year
Safe pesticide spraying
Control pests without harm to people, pets and plants
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Monthly garden maintenance (society or office site) | 998597 | 18% |
| Gardener on site (per head per month) | 998597 | 18% |
| Bungalow garden visit (twice a week) | 998597 | 18% |
| Terrace and balcony garden care | 998597 | 18% |
| Lawn mowing (one-time) | 998597 | 18% |
| New lawn laying with grass carpet | 998597 | 18% |
| Landscape development project | 995429 | 18% |
| Drip irrigation installation | 995469 | 18% |
| Tree pruning | 998597 | 18% |
| Potted plants supplied | 0602 | 0% |
| Vermicompost and manure supply | 3101 | 0% |
- GST registration
- Shops and Establishments registration
- Professional tax registration
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Contract labour licenceIf it applies
- Government contractor registrationIf it applies
- Trade licenceIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerWins contracts and tenders, designs gardens, prices projects, approves wages and bills.
SupervisorAllots gardeners to sites, checks work, takes photos, handles client complaints, collects material needs.
Gardener (mali)Waters, mows, trims and weeds, manures and plants at the site.
AccountantWage sheet, PF and ESI, client bills, material bills, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a landscaping & garden maintenance business?
Type one line about your business when you sign up, for example "Landscaping & garden maintenance". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Gifts, home and everyday services
Other services in gifts, home and everyday services
Run a landscaping & garden maintenance business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes