Your customers
- PCD franchise companies
- Mid-size marketing companies
- Loan-licence brand owners
- State medical services corporations (tenders)
- Merchant exporters to Africa and CIS
- Hospital chains with own label
Health and pharma · Makers and factories
MatruOS for a pharma contract formulation plant
Set up the way a pharma contract formulation plant runs: conversion of API and excipients into tablets, capsules, oral liquids, dry syrups and ointments for marketing companies, PCD firms and loan licensees, charged per strip, bottle or tube on an all-inclusive rate (material plus conversion); some job work on the client's own material per batch; small own brand. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
- 2
- 4
- 5
- 14
What this solves
What a pharma contract formulation plant deals with today, and what MatruOS sets up for it
Today
BMRs and BPRs are filled late or with blanks, and inspectors find it under the revised Schedule M. Marketer advances and balances live in WhatsApp chats and the Tally ledger does not match POs.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 14 licences for a pharma contract formulation plant, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- API and excipient suppliers
- contract plant
- marketer's C&F or super stockist
- stockist
- chemist
- patient
Your suppliers
- API makers and traders
- Excipient traders (MCC, lactose, starch, magnesium stearate)
- Hard gelatin capsule shell makers
- Aluminium foil, PVC and PVdC film converters
- Carton and label printers
- PET bottle and cap makers
- Lab reagents, columns and reference standards
- HVAC, water system and validation contractors
Credit and cash
Marketers pay 25-50% advance with PO and the balance on dispatch or in 30-60 days (trade practice); API on advance or 15-30 days; packaging 30 days; government tender money 60-180 days after acceptance
Material is bought 3-6 weeks before dispatch, so every open PO ties up 50-75% of its value until the balance comes. Printed cartons and foil are bought per marketer artwork in minimum print runs of 10,000-50,000 and become dead stock when the marketer changes MRP or design. Working capital runs on a CC limit of ₹1-5 crore.
Your screens use your words
CustomerParty (marketer)OrderPOItemProductInvoiceTax invoiceproductProduct
How it works
How MatruOS is set up for a pharma contract formulation plant
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Pharma contract formulation plant", typed when you sign up.
- Recognised as a pharma contract formulation plantRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a pharma contract formulation plant
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads each batch record before release, flags blank fields, missing signatures, yields outside limits, unreconciled packing material and open deviations, and prepares the release checklist for QA
Asks you before signing
Explodes open POs into API, excipient and packing needs, nets off released stock, and drafts purchase requisitions with dates
Works it out and shows you
Keeps a ledger per marketer of advance, dispatches and balance due, and drafts reminders and dispatch holds
Asks you before sending
Matches printed stock to live artwork versions, values obsolete stock per marketer, and drafts the claim letter
Asks you before sending
Lists this month's stability pulls, calibrations and renewals due in 90 days, and reminds the owner of each
Works it out and shows you
1 / 5
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amLine clearance and dispensing for the day's batches
- 1Check each cubicle is free of the previous product, labels and documents
- 2Room differential pressure against the corridor
- 3Room temperature
- 4Relative humidity in the tablet area
- 5Dispense each material against the BMR with a second person verifying weights
9:00 amPurified water and environment monitoring
- 1Purified water conductivity at the loop return
- 2Total organic carbon (weekly sample)
- 3Settle plates exposed in the dispensing booth and sampling areas
10:00 amIn-process checks on compression and packing
- 1Average weight and weight variation of 20 tablets
- 2Hardness
- 3Friability of uncoated tablets
- 4Disintegration time of uncoated tablets
- 5Blister leak test passes
- 6Batch number, MFG, EXP and MRP print legible on strip and carton
4:00 pmBMR and BPR review and batch release
- 1Check every BMR and BPR page is signed and dated at the time of the step
- 2Yield within the limit in the master record
- 3Packing material reconciliation within limit
- 4QC certificate complies; open deviations closed or assessed
- 5Release or hold each batch
Every week
Mon 10:30 amWeekly material and packing plan against open POs
- 1List open marketer POs by promised date
- 2Explode each into API, excipient and packing needs and net off stock
- 3List artworks still awaiting marketer or QA approval
- 4Raise purchase requisitions for the gap
Fri 11:00 amWeekly marketer advance and balance follow-up
- 1Match advances received to POs and dispatched batches
- 2List balances past due by marketer
- 3Hold dispatch for marketers past the limit until the owner approves
Every month
5thMonthly printed packing stock against live artworks
- 1List printed cartons, labels and foil by marketer and artwork version
- 2Mark stock whose artwork has been superseded
- 3Send the obsolete-stock claim to each marketer after owner approval
1stStability pulls, calibration and renewal calendar
- 1Pull stability samples due this month (zone IVb, 30 °C and 75% RH; accelerated 40 °C and 75% RH)
- 2Instruments due for calibration this month
- 3Licences, consents and certificates expiring in 90 days
Every year
AprAnnual product quality review, self-inspection and mock recall
- 1Product quality review for each product made in the year
- 2Self-inspection against every Schedule M chapter
- 3Mock recall of one batch traced to the marketer's stockists within 24 hours
- 4HVAC and water system requalification plan for the year
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Marketer PO to dispatched batch
- 1PO and advance received
- 2Artwork approved by marketer and QANeeds approval
- 3Materials received and QC released
- 4Batch made and packed
- 5QA batch releaseNeeds approval
- 6Invoice and CoA sent with goods
Deviation or OOS to closed CAPA
- 1Deviation raised at the line or lab
- 2Impact assessed and investigation
- 3CAPA agreedNeeds approval
- 4CAPA done and effectiveness checked
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Marketer PO and artwork register
Batch record (BMR and BPR)
Deviation, OOS and CAPA log
Material receipt and status (GRN)
Batch manufacturing and documentation
Every batch is made exactly to the master record and every step is written at the time it is done
Purified water, HVAC and stability
Water, air and storage stay within limits so batches are not lost to contamination or humidity
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Paracetamol 650 mg tablets (strip of 15) | 3004 | 5% |
| Cefixime 200 mg dispersible tablets (strip of 10) | 3004 | 5% |
| Pantoprazole 40 mg and domperidone 30 mg SR capsules (strip of 10) | 3004 | 5% |
| Aceclofenac 100 mg and paracetamol 325 mg tablets (Alu-Alu 10) | 3004 | 5% |
| Azithromycin 500 mg tablets (strip of 3) | 3004 | 5% |
| Multivitamin and zinc capsules (strip of 10) | 3004 | 5% |
| Cough syrup 100 ml (bottle with carton) | 3004 | 5% |
| Antacid suspension 170 ml | 3004 | 5% |
| Cefpodoxime dry syrup 30 ml with water | 3004 | 5% |
| Antifungal cream 15 g tube | 3004 | 5% |
| Job work conversion (client's own material) | 998842 | 5% |
- GST registration
- Udyam (MSME) registration
- Drug manufacturing licence
- Factory licence
- Pollution consent (CTO)
- PF registration (EPFO)
- ESI registration (ESIC)
- Fire NOC
- Boiler registration and certificateIf it applies
- Import Export Code (IEC)If it applies
- Export council membership (RCMC)If it applies
- Professional tax registrationIf it applies
- Hazardous waste authorisationIf it applies
- Contract labour licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner / directorSets conversion rates with marketers, chooses which products to get endorsed, approves credit beyond advance, bank limits and capex for Schedule M.
Production managerDaily section plan, issues BMR and BPR, line clearance, manpower, yields; is the approved technical staff named on the licence.
QA headBatch release, deviations and CAPA, change control, SOP system, self-inspection, vendor approval, product quality review.
QC chemistTests raw material, packing material and finished batches, stability, water and environment monitoring.
Stores officerGRN, quarantine and release labels, FEFO issue, dispensing, packing material reconciliation.
Commercial and PPIC executiveMarketer POs and artwork chase, material planning, dispatch, invoices, collections.
Regulatory executiveProduct endorsements, state drug controller filings, WHO-GMP and CoPP, export dossiers.
Engineering in-chargeHVAC and AHUs, purified water plant, compressors, calibration, preventive maintenance.
1 / 8
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a pharma contract formulation plant?
Type one line about your business when you sign up, for example "Pharma contract formulation plant". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other makers and factories in health and pharma
Run a pharma contract formulation plant on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes