Your customers
- Diners and drinkers
- Groups and office parties
- Regular customers with a running tab
- Hotel guests where attached
Hotels, restaurants and travel · Services
MatruOS for a bar and permit room
Set up the way a bar and permit room runs: liquor by the peg and bottle, beer, food, soft drinks and mixers; cover charges at events. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a bar and permit room deals with today, and what MatruOS sets up for it
Today
Peg variance and pilferage: pegs poured but not billed. Excise register and returns written late or wrong; notices follow.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 11 licences for a bar and permit room, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Distillery or brewery
- state corporation or L-1 depot
- licensed bar
- customer
Your suppliers
- State excise depot or licensed L-1 wholesaler (liquor)
- Food and grocery suppliers
- Soda and mixer distributors
- Edible ice plant
- Commercial LPG distributor
Credit and cash
Liquor paid in advance at the depot; food suppliers 7-30 days; customers pay on the spot; regulars' tabs settled weekly
The licence fee is paid upfront every year; liquor stock is bought in cash ahead; dry days and closing-time rules cut sales
Your screens use your words
CustomerGuestOrderBOT and KOTItemPegInvoiceBillproductBrand and sizeSupplierDepot
How it works
How MatruOS is set up for a bar and permit room
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Bar and permit room", typed when you sign up.
- Recognised as a bar and permit roomRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a bar and permit room
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps the dry-day, closing-time and renewal calendar and reminds the licensee and staff a day before
Works it out and shows you
Works out expected pegs from bottles used against pegs billed by brand and shift, and lists brands and staff with high variance
Works it out and shows you
Suggests the depot indent by brand from sales and stock, adding stock ahead of dry days, depot holidays and weekends
Asks you before paying
Prepares excise and VAT return figures from the register and bills, and splits food GST correctly
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amDry day and closing time check
- 1Is today or tomorrow a notified dry day?
- 2Closing time for today confirmed with the staff
11:00 amOpening stock and bar set-up
- 1Count sealed bottles and level of open bottles by brand
- 2Peg measures (30 and 60 ml) stamped and in use
11:30 pmClosing stock and peg variance
- 1Closing bottles and open levels counted
- 2Pegs billed against pegs used by brand
- 3Daily stock register written up
11:45 pmCash close and BOT-bill match
- 1Bills against BOTs and KOTs; tabs noted
- 2Liquor VAT and food GST split totals
Every week
TueDepot indent and receipt
- 1Indent by brand from sales and stock; pay depot in advance
- 2Goods received against transport pass; breakage noted
Every month
7thExcise and VAT returns
- 1Excise return from the stock register; VAT return on liquor sales
- 2GST return on food if registered
Every year
Feb, MarExcise licence renewal
- 1Pay the excise licence fee before 31 March; renew police, fire and music licences
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Depot purchase to excise return
- 1Indent and payment approvedNeeds approval
- 2Received with transport pass
- 3Sold by peg and bottle on BOT
- 4Daily register and variance
- 5Monthly excise return filed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily liquor stock register
BOT, KOT and bills
Licence, returns and dry days
Peg measure and stock control
Every peg poured is billed
Licence conditions
Keep the licence
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Whisky peg (30 ml) mid-range | 2208 | 0% |
| Rum or vodka peg (30 ml) | 2208 | 0% |
| Beer bottle 650 ml | 2203 | 0% |
| Wine by the glass | 2204 | 0% |
| Full bottle (750 ml) at the table | 2208 | 0% |
| Starters and food | 996331 | 5% |
| Soda and soft drink mixers | 996331 | 5% |
| Mocktail | 996331 | 5% |
| One-day liquor permit (where required) | 2208 | 0% |
- Liquor licence
- FSSAI food licence
- Shops and Establishments registration
- Health or eating-house licence
- Police licence
- Fire NOCIf it applies
- Music licenceIf it applies
- GST registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Trade licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Licensee (owner)Holds the excise licence, buys from the depot, fixes rates, deals with excise and police.
Bar managerOpening and closing stock, peg control, staff on the floor, excise registers.
BartenderPours to measure, writes BOTs, keeps the bar clean.
Captain and waitersTake orders on BOT and KOT, serve, check age where in doubt.
CashierBills liquor with VAT and food with GST, takes payments, closes the day.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a bar and permit room?
Type one line about your business when you sign up, for example "Bar and permit room". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Hotels, restaurants and travel
Other services in hotels, restaurants and travel
Run a bar and permit room on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes