Your customers
- Walk-in travellers
- Patients' families
- Traders and salesmen
- Pilgrims and tourists
- OTA guests
- Travel agents and corporate accounts
Hotels, restaurants and travel · Services
MatruOS for a budget hotel or lodge
Set up the way a budget hotel or lodge runs: room nights; extra beds and early check-in; breakfast or a small restaurant; laundry. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a budget hotel or lodge deals with today, and what MatruOS sets up for it
Today
OTA commission eats margin and repeat guests still book through OTAs. Front desk gives walk-in rooms without a bill.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 11 licences for a budget hotel or lodge, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Owner
- (OTA, travel agent, taxi driver)
- guest
Your suppliers
- Laundry
- Linen and amenities suppliers
- OTAs (as a channel)
- Electricity board
- Maintenance contractors
Credit and cash
Walk-ins pay at check-in; OTAs remit weekly or monthly net of commission; corporate accounts 15-30 days
Power, salaries and loan EMI are fixed; income swings by season; OTA money lags 1-4 weeks
Your screens use your words
CustomerGuestOrderBookingItemRoom nightInvoiceBillproductRoom type
How it works
How MatruOS is set up for a budget hotel or lodge
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Budget hotel / lodge", typed when you sign up.
- Recognised as a budget hotel or lodgeRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a budget hotel or lodge
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches occupied rooms with bills and police entries each morning and lists rooms used without a bill
Works it out and shows you
Fills the guest register from ID photos, prepares the police portal entry and Form C draft for foreigners, and flags missing IDs
Asks you before sending
Reconciles OTA payouts, checks rate parity, suggests rates for coming events and drafts direct-booking offers to repeat guests
Asks you before sending
Tracks linen pieces at the laundry, flags missing pieces by week and reminds the laundry
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amMorning room and bill check
- 1Rooms occupied last night against bills and police entries
- 2Rooms without a bill flagged
12:00 pmCheck-out and room turnaround
- 1Room inspected for damage and items left
- 2Linen changed; bathroom cleaned; room marked ready
2:00 pmCheck-in and guest reporting
- 1Photo ID for every adult guest; copy kept
- 2Guest register and police portal entry
- 3Form C for foreign guests within 24 hours
Every week
TueOTA payout and rate parity check
- 1Match OTA payouts with stays and commission
- 2Check rates shown on each OTA and own WhatsApp offer for repeat guests
SatLinen count with laundry
- 1Pieces out against pieces back; missing and damaged noted
Every month
10thGST, salaries and power
- 1File GST at 5% on rooms; pay salaries and power bill
- 2Corporate and agent dues collected
Every year
MarFire NOC, police licence and lift renewal
- 1Renew trade licence, police lodging licence and fire NOC where needed
- 2Fire extinguishers refilled; mock drill with staff
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Booking to check-out
- 1Booking or walk-in
- 2ID checked and register filled
- 3Rate or discount approvedNeeds approval
- 4Stay and services
- 5Bill paid and checked out
- 6Room inspected and ready
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Guest register
Room status and bills
Linen out and back
Guest ID and reporting
Stay legal and safe
Room cleaning and fire safety
Clean rooms and safe building
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Non-AC room (double) | 996311 | 5% |
| AC room (double) | 996311 | 5% |
| Deluxe or family room | 996311 | 5% |
| Dormitory bed | 996311 | 5% |
| Extra bed | 996311 | 5% |
| Breakfast | 996331 | 5% |
| Guest laundry | 999712 | 18% |
- GST registration
- Trade licence
- Shops and Establishments registration
- Police licenceIf it applies
- Fire NOCIf it applies
- FSSAI food licenceIf it applies
- Tourism approvalIf it applies
- Pollution consent (CTO)If it applies
- Music licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets rates and OTA listings, approves discounts and credit, deals with police and licences.
Front deskChecks guests in and out, takes ID, fills the guest register and police entries, bills and collects.
HousekeepingClean rooms after check-out, change linen, count linen with laundry, report damages.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a budget hotel or lodge?
Type one line about your business when you sign up, for example "Budget hotel / lodge". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Hotels, restaurants and travel
Other services in hotels, restaurants and travel
Run a budget hotel or lodge on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes