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Hotels, restaurants and travel · Services

MatruOS for a dharamshala

Set up the way a dharamshala runs: room rent or fixed donation per room-day; bhojanshala meals; hall bookings for community functions; donations from pilgrims and donors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Hotels, restaurants and travelReady when you sign up

  • 8routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 8licences tracked

7-day free trial, no card needed.

What this solves

What a dharamshala deals with today, and what MatruOS sets up for it

01Today

Rooms given without receipts on rush days; rent leaks. 80G receipts and Form 10BD prepared in a rush; donors' details missing.

02In MatruOS

MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a dharamshala, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Trust
  2. dharamshala
  3. pilgrim (often via yatra organisers)

Your customers

  • Pilgrims and families
  • Community members (discounted)
  • Groups and yatra organisers
  • Donors and trustees' guests

Your suppliers

  • Grocery and vegetable suppliers
  • Linen and cleaning material suppliers
  • Laundry
  • Electricity board
  • Maintenance contractors

Credit and cash

Pilgrims pay at check-in with a deposit; yatra groups pay an advance; suppliers paid monthly; donations received any time

Festival weeks bring most of the rent and donations; staff, power and upkeep are paid every month from the trust's funds

Your screens use your words

  • CustomerYatri
  • OrderRoom allotment
  • ItemRoom
  • InvoiceReceipt
  • productRoom type

How it works

How MatruOS is set up for a dharamshala

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Dharamshala", typed when you sign up.
  2. Recognised as a dharamshalaRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a dharamshala

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Matches occupied rooms with receipts and police entries each night and lists rooms with no receipt or no ID

Reads room allotment register

Works it out and shows you

Support agent

Prepares 80G receipts and thank-you messages, flags missing PAN, and builds the Form 10BD donor list through the year

Reads donation receipts

Asks you before sending

Accountant

Posts monthly income and expenses for the trust, reconciles the bank, and compares bhojanshala stock used with meals served

Reads room allotment register, donation receipts and bhojanshala stock and meals

Asks you before paying

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 7:00 amMorning check-outs and room checkSevak (room staff) · 2 steps
    1. 1Rooms due for check-out inspected; damages and missing items noted
    2. 2Deposit refund slip to the manager
  • 9:00 amBhojanshala meal countBhojanshala cook · 2 steps
    1. 1Rooms occupied and groups booked give the meal count
    2. 2Drinking water and kitchen clean
  • 12:00 pmCheck-ins with ID and police recordManager (munim) · 2 steps
    1. 1Photo ID from every adult; register filled; receipt printed
    2. 2Police record or portal entry done; Form C for foreigners
  • 9:00 pmNight cash close and room-receipt matchManager (munim) · 2 steps
    1. 1Rooms occupied against receipts issued
    2. 2Rent, deposit and meal cash deposited or locked

Every week1

  • MonWeekly donor receipts and thanksManager (munim) · 1 steps
    1. 180G receipts issued with PAN; thank-you messages to donors

Every month1

  • 5thMonthly trust books and bank reconciliationTrustee (managing) · 2 steps
    1. 1Room, meal and donation income posted; bank reconciled
    2. 2Staff salaries and supplier bills approved

Every year1

  • May, SepTrust compliance yearTrustee (managing) · 2 steps
    1. 1Form 10BD donation statement by 31 May; donors' 10BE certificates
    2. 2Audit and Form 10B; ITR-7; renew fire NOC and FSSAI where held

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Arrival to deposit refund

  1. 1Yatri arrives or books onlineManager (munim)
  2. 2ID taken and register filledManager (munim)
  3. 3Free or discounted rate approvedTrustee (managing)Needs approval
  4. 4Rent and deposit receiptedManager (munim)
  5. 5Room checked at check-outSevak (room staff)
  6. 6Deposit refundedManager (munim)

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Room allotment register

    Check-in date · Receipt number · Yatri name · Phone · Home town · ID type and number · Persons · Room number

  • Donation receipts

    Date · Receipt number · Donor name · PAN or Aadhaar · Amount · Mode · Purpose · 80G receipt given

  • Bhojanshala stock and meals

    Date · Meals served · Item issued · Quantity · Cash from meals

  • Guest entry and reporting

    Safe stays and police rules met

    4 steps with checks

  • Room, kitchen and fire safety

    Clean rooms and safe crowds

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Non-AC room (per day) · room-day9963110%
AC room (per day) · room-day9963110%
Dormitory bed · bed-day9963110%
Bhojanshala thali · plate9963315%
Hall for community function · day99721218%
Extra mattress and blanket · piece-day9963110%
  • Trust or society registrationCharity commissioner, sub-registrar or registrar of societies
  • 12A and 80G registrationIncome Tax Department (12A / 80G)
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)If it applies
  • Fire NOCState fire and emergency servicesIf it applies
  • Police licenceCity police (licensing branch)If it applies
  • GST registrationGST department (GSTN)If it applies
  • FCRA registrationMinistry of Home Affairs (FCRA 2010)If it applies
  • Trade licenceMunicipal corporation or panchayatIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Trustee (managing)Approves rates and free rooms, signs cheques, oversees accounts and audit.
Manager (munim)Allots rooms, collects rent and deposits, keeps registers and cash, deals with police and suppliers.
Sevak (room staff)Clean and prepare rooms, check rooms at check-out, hand over linen.
Bhojanshala cookCooks set meals, keeps kitchen stock, serves.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a dharamshala?

Type one line about your business when you sign up, for example "Dharamshala". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a dharamshala on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901