Your customers
- Domestic tourists and families
- Foreign tourists
- OTA guests
- Repeat guests and referrals
- Small groups and retreats
Hotels, restaurants and travel · Services
MatruOS for a homestay and farm stay
Set up the way a homestay and farm stay runs: room nights with breakfast or all meals; extra meals; activities (farm walk, trek, bonfire); pickups; farm produce sold to guests. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a homestay and farm stay deals with today, and what MatruOS sets up for it
Today
Double bookings when one OTA calendar is not closed. Reviews not requested; listing slips down.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 6 licences for a homestay and farm stay, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Host family
- (OTA, Instagram, travel agent)
- guest
Your suppliers
- Local grocers and farmers
- OTAs (as a channel)
- Laundry
- Local taxi and guides
Credit and cash
Advance at booking (25-50% direct; OTA prepaid or pay-at-stay); OTA payouts after check-out, net of 15-25% commission
Six good months carry twelve; repairs and repainting are done in the off-season from savings
Your screens use your words
CustomerGuestOrderBookingItemRoom nightInvoiceBillproductRoom
How it works
How MatruOS is set up for a homestay and farm stay
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Homestay and farm stay", typed when you sign up.
- Recognised as a homestay and farm stayRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a homestay and farm stay
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Checks each new booking is closed on every other channel, lists tomorrow's arrivals with meals and pickups, and flags foreign guests needing Form C
Works it out and shows you
Drafts review requests and replies to reviews, and drafts direct-booking offers for past guests
Asks you before sending
Reconciles OTA payouts with stays and commission and tracks turnover against the GST threshold
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amGuest breakfast
- 1Meals as per today's guests and meal plans
- 2Drinking water filtered or boiled
11:00 amCheck-out and room turnaround
- 1Room cleaned; linen changed; damages noted
- 2Extras billed and paid before departure
1:00 pmCheck-in and guest register
- 1Photo ID taken for each adult; register filled
- 2Form C online within 24 hours for foreign guests
9:00 pmCalendar sync and tomorrow's arrivals
- 1Every booking closed on all other channels
- 2Tomorrow's arrivals, meals and pickups confirmed
Every week
MonReview requests and replies
- 1Ask last week's guests for a review; reply to new reviews
Every month
7thOTA payouts and month accounts
- 1Match OTA payouts with stays and commission
- 2Track turnover against the GST threshold
Every year
JanState homestay registration renewal
- 1Renew state homestay registration or classification and FSSAI if held
- 2Fire extinguisher refilled
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to review
- 1Enquiry answered with rates
- 2Advance received and dates blockedNeeds approval
- 3Closed on other channels
- 4Check-in with ID
- 5Stay and meals
- 6Bill settled and review asked
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Booking calendar
Guest register
Guest extras and bill
Guest register and Form C
Meet police and immigration rules
Guest food and water
Safe home food for guests
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Room night with breakfast | 996311 | 5% |
| Cottage night with all meals (per person) | 996311 | 5% |
| Extra meal (lunch or dinner) | 996331 | 5% |
| Farm walk or village tour | 998554 | 18% |
| Bonfire evening | 996331 | 5% |
| Station or airport pickup | 996412 | 5% |
| Farm produce (honey, pickle, coffee) to guests | 2001 | 5% |
- Tourism approval
- FSSAI food licenceIf it applies
- GST registrationIf it applies
- Fire NOCIf it applies
- Trade licenceIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Host (owner)Takes bookings, manages listings and reviews, welcomes guests, plans activities, keeps registration.
Family cookPlans and cooks meals, buys groceries.
HelperCleans rooms, changes linen, carries luggage, lights bonfires.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a homestay and farm stay?
Type one line about your business when you sign up, for example "Homestay and farm stay". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Hotels, restaurants and travel
Other services in hotels, restaurants and travel
Run a homestay and farm stay on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes