Your customers
- Factories and industrial units
- Corporate offices
- Hospitals and colleges
- Workers paying for extras
Hotels, restaurants and travel · Services
MatruOS for an industrial or office canteen contractor
Set up the way an industrial or office canteen contractor runs: per-meal or per-coupon rates billed to the client each month; fixed service fee on some sites; cash sales of extras (snacks, cold drinks) at the counter. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an industrial or office canteen contractor deals with today, and what MatruOS sets up for it
Today
Daily coupon counts per client and shift do not match at billing. Monthly billing takes days and is rejected for missing challans.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for an industrial or office canteen contractor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Wholesalers
- canteen contractor
- client (principal employer)
- workers
Your suppliers
- Grocery wholesaler
- Vegetable and dairy suppliers
- Commercial LPG distributor
- Cleaning material supplier
- Staffing (own and contract)
Credit and cash
Clients pay 30-45 days after the monthly bill, after checking coupon counts and statutory challans; suppliers 15-30 days; staff paid monthly by the 7th
Contractor funds 45-75 days of food and wages before client payment arrives
Your screens use your words
CustomerClientOrderCouponItemMealInvoiceMonthly billproductMeal type
How it works
How MatruOS is set up for an industrial or office canteen contractor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Industrial / office canteen contractor", typed when you sign up.
- Recognised as an industrial or office canteen contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an industrial or office canteen contractor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Tallies daily counts by client, shift and meal, flags unsigned sheets and counts out of line with headcount
Works it out and shows you
Suggests tomorrow's cooking quantity per site from the shift plan, holidays and past counts
Works it out and shows you
Prepares each client's monthly bill from signed counts and assembles the wage, EPF and ESIC proof pack
Asks you before sending
Reminds wage and statutory due dates and drafts follow-ups to clients past 45 days
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amMaterial receipt and breakfast for the first shift
- 1Milk and vegetables received and checked
- 2Breakfast ready before the shift break
11:30 amLunch service and coupon count
- 1Food temperature at serving counter
- 2Coupons collected and counted by shift; supervisor signs
4:00 pmDay close and tomorrow's quantity
- 1Leftover and waste noted
- 2Tomorrow's headcount from client's shift plan and holidays
Every week
MonWeekly menu approval with the client
- 1Next week's menu approved by HR or the canteen committee
- 2Feedback and complaints from workers noted
Every month
2ndMonthly client bill with challans
- 1Meals by type from signed counts; bill at contract rates
- 2Attach wage register, EPF and ESIC challans for the canteen staff
7thWages and statutory dues
- 1Pay wages by the 7th; EPF and ESIC deposited by the 15th
- 2Client payments overdue past 45 days followed up
Every year
FebContract renewal and rate revision
- 1Rate revision request with cost data; renew contract labour licence and FSSAI
- 2Staff medical fitness renewed
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Daily counts to client payment
- 1Daily counts signed by client
- 2Monthly bill prepared
- 3Bill approved by ownerNeeds approval
- 4Submitted with statutory proof
- 5Client HR and accounts verify
- 6Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily coupon and meal count
Client bills and payments
Staff attendance and statutory dues
Canteen hygiene and food safety
Safe food for hundreds of workers
Coupon count sign-off
Bill exactly what was served
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Lunch meal (contract rate) | 996334 | 5% |
| Breakfast | 996334 | 5% |
| Dinner or night-shift meal | 996334 | 5% |
| Tea or coffee | 996334 | 5% |
| Snacks (samosa, poha) | 996334 | 5% |
| Special meal for client events | 996334 | 5% |
| Monthly canteen service fee | 996334 | 5% |
- FSSAI food licence
- GST registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Contract labour licenceIf it applies
- Professional tax registrationIf it applies
- Shops and Establishments registrationIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Contractor (owner)Wins and renews contracts, fixes rates, buys in bulk, collects client payments.
Site supervisorRuns the canteen at the client site, gets counts signed, controls stock and staff.
CooksCook to the approved menu, keep quantity per head, keep the kitchen clean.
Service staffServe at counters, collect coupons, wash utensils, clean the dining hall.
AccountantMonthly bills, wages and statutory challans, supplier payments.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an industrial or office canteen contractor?
Type one line about your business when you sign up, for example "Industrial / office canteen contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Hotels, restaurants and travel
Other services in hotels, restaurants and travel
Run an industrial or office canteen contractor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes