Your customers
- Wedding families
- Event planners and venue panels
- Corporates
- Religious trusts and community functions
Hotels, restaurants and travel · Services
MatruOS for a wedding and event caterer
Set up the way a wedding and event caterer runs: per-plate price for weddings, receptions, religious functions and corporate events; extra plates over the guarantee; live counters; labour-only contracts where the family buys the material. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a wedding and event caterer deals with today, and what MatruOS sets up for it
Today
Quoted per plate months ahead, then grocery and vegetable prices rose. Balance payments chased for weeks after the event.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 7 licences for a wedding and event caterer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Wholesalers and labour contractors
- caterer
- wedding family or event planner
Your suppliers
- Grocery wholesaler
- Vegetable traders
- Dairy (milk and paneer)
- Sweets karkhanas
- Crockery and utensil renters
- Labour contractors for cooks and waiters
- Commercial LPG distributor
Credit and cash
Takes 25-50% at booking, more a week before, balance on the event night or after (often 2-6 weeks late); grocery on 15-30 days; labour paid in cash the same night
Advances fund material; one season's unpaid balances can eat the year's profit
Your screens use your words
CustomerPartyOrderBookingItemPlateInvoiceBillproductMenu
How it works
How MatruOS is set up for a wedding and event caterer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Wedding and event caterer", typed when you sign up.
- Recognised as a wedding and event catererRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a wedding and event caterer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps a per-plate cost for each standard menu at today's prices and drafts quotes with a price-revision clause for far-off dates
Asks you before sending
Writes the material indent from the menu and confirmed guests using the caterer's own per-guest norms, adjusted from past leftovers
Asks you before paying
Builds the week's labour roster by event, flags over-booked dates and lists people to confirm by phone
Asks you before sending
Prepares the event-night bill from the plate count, ages unpaid balances and drafts reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:30 amEvent-day kitchen start
- 1Water source, gas and bhatti set safely at the venue
- 2Raw material checked against indent
- 3Sample of each dish kept for 48 hours
11:00 amEnquiries, tastings and quotes
- 1Check the date is free on the event calendar
- 2Quote per plate from the current rate card; note guaranteed plates
4:00 pmMaterial indent for events in the next 5 days
- 1Final guest count confirmed with the party
- 2Indent written from per-guest norms; manager orders
11:00 pmPlate count and event-night bill
- 1Count plates used with the party's representative
- 2Bill extra plates; pay labour in cash
Every week
MonWeekly event calendar and labour booking
- 1Events this week and next; cooks, waiters, rentals and transport booked
- 2Clashing dates flagged to the owner
ThuBalance follow-up
- 1List events with balance unpaid; call and send statements
Every month
10thSupplier payments and GST
- 1Pay grocery and rental bills due; file GST returns
Every year
AugFSSAI licence renewal and staff medicals
- 1Renew FSSAI licence; medical fitness for permanent kitchen staff
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Booking to balance
- 1Enquiry and tasting
- 2Quote accepted and advance paidNeeds approval
- 3Guest count and menu fixed
- 4Material and labour arranged
- 5Cooked and served at venue
- 6Plates counted and signed
- 7Balance collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Event bookings
Material indent and use
Event labour and pay
Event food safety
No illness at the event
Plate count and billing
Bill what was served and avoid disputes
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Standard veg wedding menu | 996334 | 5% |
| Premium veg menu with live counters | 996334 | 5% |
| Jain or satvik menu | 996334 | 5% |
| Non-veg menu | 996334 | 5% |
| Breakfast or high tea | 996334 | 5% |
| Extra live counter (chaat or dosa) | 996334 | 5% |
| Labour-only contract (maharaj and team) | 996334 | 5% |
- FSSAI food licence
- GST registration
- Udyam (MSME) registrationIf it applies
- Shops and Establishments registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Contract labour licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Caterer (owner)Meets families and quotes, fixes per-plate rates, approves bookings and discounts, collects balances.
ManagerKeeps the event calendar, books labour and rentals, orders material, runs the event floor.
Head maharajWrites the material indent, runs cooking at the venue, controls quantity and taste.
Waiter captainBrings and leads waiters, sets counters, counts plates.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a wedding and event caterer?
Type one line about your business when you sign up, for example "Wedding and event caterer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Hotels, restaurants and travel
Other services in hotels, restaurants and travel
Run a wedding and event caterer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes