Your customers
- Elderly pilgrims and couples
- Community and samaj groups
- Women's mandals
- Families
- Temple trusts sending groups
Hotels, restaurants and travel · Services
MatruOS for a yatra tour operator
Set up the way a yatra tour operator runs: package price per yatri covering travel, stay, food and darshan arrangements; add-ons such as helicopter, pony or VIP darshan bookings. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a yatra tour operator deals with today, and what MatruOS sets up for it
Today
Collecting IDs, health certificates and state registrations for 40-50 yatris takes days. Balances not collected before departure.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 2 registers and 5 licences for a yatra tour operator, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Yatri
- organiser
- bus, train, dharamshala and shrine bookings
Your suppliers
- Bus operators
- Dharamshalas and hotels
- Railways (group tickets)
- Cooks and helpers
- Local guides and pandas
- Helicopter and pony operators
- Insurers
Credit and cash
Yatris pay an advance at registration and the balance before departure; buses and hotels need advances; cooks paid per trip
Yatri advances fund supplier advances; cancellations after supplier payments hurt
Your screens use your words
CustomerYatriOrderRegistrationItemSeatInvoiceReceiptproductYatra package
How it works
How MatruOS is set up for a yatra tour operator
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Yatra tour operator", typed when you sign up.
- Recognised as a yatra tour operatorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a yatra tour operator
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Fills state yatra registration data and yatri health cards from ID photos and forms, and lists missing documents
Asks you before sending
Lists balances due before each departure and drafts reminders in the yatri's language
Asks you before sending
Shows each departure's bookings with confirmation status and advances due, and flags gaps 7 and 2 days before
Asks you before paying
Prepares a cost sheet per yatra and per yatri and closes trip accounts with the margin
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
4:30 amOn-yatra morning head count and medicines
- 1Head count before the bus leaves
- 2Medicines and oxygen for elderly checked at altitude
11:00 amRegistrations and documents
- 1ID, photo, health notes and emergency contact collected
- 2State yatra registration (Char Dham portal, Amarnath with health certificate) done
8:00 pmOn-yatra evening plan
- 1Tomorrow's timings, darshan slot and weather or road status told to the group
- 2Rooms and meals confirmed for the next halt
Every week
TueAdvance and balance follow-up
- 1Yatris with balance due before departure; reminders sent
FriSupplier bookings check
- 1Bus, rooms, trains and darshan bookings confirmed for the next departures
- 2Advances due this week
Every month
10thTrip accounts and GST
- 1Close accounts of trips completed: income, costs and margin per yatri
- 2File GST on packages at 5%
Every year
FebYearly supplier rate contracts
- 1Agree rates with bus operators and dharamshalas for the year; renew registrations
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Package to trip accounts
- 1Package and price announced
- 2Registration and advance
- 3Health and documents checked
- 4Suppliers bookedNeeds approval
- 5Balance collected
- 6Yatra run
- 7Trip accounts closed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Yatri list
Supplier bookings
Yatri health and safety
Bring every yatri home safely
Cancellation and refund terms
Fair refunds and no disputes
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Char Dham yatra by bus (12 days) | 998552 | 5% |
| Kashi-Prayag-Ayodhya yatra (7 days) | 998552 | 5% |
| Dwarka-Somnath yatra (5 days) | 998552 | 5% |
| South India temples by train (12 days) | 998552 | 5% |
| Amarnath yatra package | 998552 | 5% |
| Helicopter or pony booking add-on | 998552 | 5% |
- GST registration
- Tourism approvalIf it applies
- Udyam (MSME) registrationIf it applies
- Vehicle permitIf it applies
- Shops and Establishments registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Organiser (owner)Plans routes and prices, books suppliers, approves refunds, leads big yatras.
Office clerkTakes registrations, collects documents and payments, makes state registrations.
Tour leaderRuns the yatra day by day, head counts, health and emergencies, darshan queues.
Cook teamCook satvik or Jain meals on the road, buy local vegetables, pack lunches.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a yatra tour operator?
Type one line about your business when you sign up, for example "Yatra tour operator". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Hotels, restaurants and travel
Other services in hotels, restaurants and travel
Run a yatra tour operator on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes