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Solutions · Purchase and suppliers

Pay only for what arrived

The need, the order, the receipt and the bill are linked, so every rupee you pay traces back to a delivery.

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  1. Need spottedFrom reorder levels, open work orders or a requisition
  2. Purchase order draftedPreferred supplier and the agreed rate for each item
  3. ApprovedOrders above your limitYou approve
  4. Goods receivedReceived and rejected quantities on each line
  5. Bill matchedChecked against the order and the receipt before payment
Every rupee paid traces back to an approved order and a delivery.
Problems it takes on
4
Things it runs
12
AI team roles on the work
4
Steps that wait for you
4

The problem

What goes wrong today

01Orders are placed in a hurryThe line or the counter runs short, someone calls a supplier, and the rate and quantity are whatever was said on the phone.
02Bills do not match deliveriesShort supply, wrong grade and rate differences are found after payment, if at all.
03Approvals are informalBig orders go out on a WhatsApp 'ok' that nobody can find later.
04Suppliers are never comparedLate deliveries and rejected lots are remembered by one person and never recorded, so the next order goes to the same supplier.

What MatruOS runs

Every step on one record Linked to your books and stock.

Plan
  • What to buy from reorder levels, open work orders and seasonal demand
  • Purchase requisitions from any department
  • Preferred suppliers and agreed rates per item
Order
  • Purchase orders with approval limits by amount and person
  • A supplier portal to confirm orders and dates
  • Inter-company purchases inside a group
Receive and match
  • Goods received against the order, with short and rejected quantities
  • Supplier bills matched to order and receipt before payment
  • TDS on purchases and GST input checked
Review
  • Supplier delivery and quality record
  • Price history by item and supplier
  • Payables plan by due date

One record

A purchase is checked three ways before it is paid

Entered onceA purchase orderRaised within your limitsOne recordApprovalBy amount and roleGoods receivedReceived and rejected per lineSupplier billMatched to order and receiptInput creditGST figures updatedPaymentDue date trackedEntered onceA purchase orderRaised within your limitsOne recordApprovalBy amount and roleGoods receivedReceived and rejected per lineSupplier billMatched to order and receiptInput creditGST figures updatedPaymentDue date tracked

AI team on this work

The AI team takes the routine work You keep the decisions.

Each AI team member has one job and works in your own records. Anything that sends, pays, signs, files or deletes waits for a person's approval. Need a specialist for your trade? We build it free.

AI rolePurchase officerWorks out what to buy and how much, and drafts purchase orders for approval.
AI roleSupplier relations leadKeeps supplier records clean and compares delivery time, rate and rejection.
AI rolePayables clerkRecords supplier bills, matches them to receipts and plans payments by due date.
AI roleDemand plannerPrepares stock ahead of seasons, festivals and planned production.
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AI can make mistakes. Every step is recorded, so check what it prepares.

By size

One system as the business grows Ready for the next plant.

LargeCentral and plant purchasing, approval chains by value, inter-company orders and one supplier master across the group.
MediumA purchase desk and stores working from the same orders, with the owner approving above a limit.
Small and microReorders are suggested from what sold, and each supplier bill is checked against its order before it is paid.

MatruOS by business size

Approval

What always waits for a person

  • Purchase orders above your limit
  • Payments to suppliers
  • New suppliers
  • Rate changes beyond the agreed price

In every plan, anything that sends, pays, signs, files or deletes waits for a person's approval.

Set up for your industry

Where it matters most

Questions

Questions people ask

What is a three-way match?

Before a supplier bill is paid, MatruOS checks it against the purchase order and the goods received. Differences in quantity or rate are flagged for a person to decide.

Can suppliers confirm orders themselves?

Yes. Suppliers can confirm orders and delivery dates through a supplier link, without needing a MatruOS account.

Can a bill be entered from a photo?

Reading a bill from a photo or a PDF into a draft is being rolled out on the live app. Once it is on, MatruOS fills the draft bill and a person checks and saves it. Until then, a bill takes about a minute to enter against its order.

More of what MatruOS runs

Stock and warehousesItems, godowns, batches, transfers and reorders
Production and manufacturingWork orders, bills of material, job work and quality
Finance, GST and booksInvoices, payments, GST returns, TDS and accounts
Three-way matchThe bill, the order and the goods received, side by side before you pay.
Sales and CRMLeads, quotes, orders, dealers and key accounts
People and payrollStaff, attendance, shifts, payroll, PF and ESI
Customer serviceEmail, calls and tickets in one inbox
Marketing and growthCampaigns, social posts, product listings and offers
Website and online storeA website and store that run on your own stock
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Run the whole business on one system Set up for your trade.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901