Your customers
- Multi-brand outlets
- Menswear and family showrooms
- Departmental stores in towns
- Institutional buyers
Clothing and textiles · Traders and distributors
MatruOS for a branded apparel distributor
Set up the way a branded apparel distributor runs: margin between brand billing price and retailer billing price, plus target and season incentives from brands. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a branded apparel distributor deals with today, and what MatruOS sets up for it
Today
Outlets pay late while the brand and channel finance must be paid on time. EOSS returns beyond the brand's cap land on the distributor.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 7 licences for a branded apparel distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Brand factory or vendor
- brand warehouse
- distributor
- multi-brand outlet
- customer
Your suppliers
- Garment brand companies
- Brand's regional warehouse
Credit and cash
Pays brand in 30-45 days against a security deposit, often through bank channel finance; gives retailers 30-60 days; EOSS returns allowed by brand up to a cap (often 10-20% of season billing)
Season stock arrives in 2-3 lots and is paid to the brand before retailers pay; returns at EOSS reverse billing and incentive
Your screens use your words
CustomerOutletOrderIndentItemStyleproductStyleInvoiceBillSupplierBrandemployeeSales executive
How it works
How MatruOS is set up for a branded apparel distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Branded apparel distributor", typed when you sign up.
- Recognised as a branded apparel distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a branded apparel distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Ages outlet dues by route, flags outlets to hold and matches collections with the brand and channel finance due dates
Asks you before sending
Drafts core-style replenishment orders by outlet and size and the matching order to the brand
Asks you before sending
Shows sell-through by outlet and style, suggests inter-outlet transfers and estimates EOSS returns against the cap
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning route and dispatch plan
- 1Outlets on today's route with dues and pending indents
- 2Collect cheques and UPI proof; take replenishment orders
2:00 pmPick, bill and dispatch
- 1Pick against indent by style and size; scan or count
- 2Bill with the right GST per piece value; pack cartons and book transport
Every week
MonOutlet dues and credit holds
- 1Outlets past due by route
- 2Hold dispatch to outlets over limit; plan collection calls
WedCore-style replenishment
- 1Outlet sales reports of core styles
- 2Draft replenishment orders to outlets and to the brand
Every month
5thBrand account reconciliation and payment
- 1Brand bills, credit notes for returns and incentives received
- 2Channel finance due dates and payment to the brand
- 3GSTR-1 and GSTR-3B by the 11th and 20th
15thOutlet sell-through report
- 1Sell-through by outlet, style and size from outlet reports
- 2Move slow styles between outlets before EOSS
Every year
MarYear-end confirmations and target settlement
- 1Ledger confirmations with brands and outlets
- 2Annual target incentive claims to brands
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Season indent to payment
- 1Indent booked at show
- 2Credit and quantity approvedNeeds approval
- 3Brand lot received and allotted
- 4Billed and dispatched
- 5Payment collected
End-of-season return
- 1Outlet sends return list
- 2Return within cap approvedNeeds approval
- 3Goods checked and received
- 4Credit note issued and passed to brand
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Season indents
Style and size stock
Outlet bills and dues
Dispatch accuracy
Right style, size and price to the right outlet
End-of-season return control
Keep returns inside what the brand will take back
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Men's formal shirt | 6205 | 5% |
| Men's premium shirt (above Rs 2500) | 6205 | 18% |
| Men's trousers and chinos | 6203 | 5% |
| Men's jeans | 6203 | 5% |
| Polo and T-shirts | 6109 | 5% |
| Men's blazer (above Rs 2500) | 6203 | 18% |
| Women's kurta and tops | 6204 | 5% |
| Kidswear set | 6111 | 5% |
| Winter jacket and sweatshirt | 6201 | 5% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registrationIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorBrand relations, outlet credit limits, season booking, returns with the brand.
Sales executiveVisits outlets on route, books indents, collects payments, reports sell-through.
Warehouse in-chargeReceives brand lots, picks by indent, packs and dispatches, handles returns.
AccountantBilling, brand payments, channel finance, credit notes, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a branded apparel distributor?
Type one line about your business when you sign up, for example "Branded apparel distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Clothing and textiles
Other traders and distributors in clothing and textiles
Run a branded apparel distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes