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Clothing and textiles · Traders and distributors

MatruOS for a cotton bale broker

Set up the way a cotton bale broker runs: brokerage per bale from seller and often buyer; margin on own-account lots. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Clothing and textilesReady when you sign up

  • 7routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 5licences tracked

7-day free trial, no card needed.

What this solves

What a cotton bale broker deals with today, and what MatruOS sets up for it

01Today

Brokerage is forgotten or paid late by both sides. Matching mill specs to gin lots by phone and WhatsApp photos takes hours.

02In MatruOS

MatruOS sets up 7 routines, 2 workflows, 4 registers and 5 licences for a cotton bale broker, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. ginner
  2. broker
  3. spinning mill or exporter

Your customers

  • Ginners (seller-side brokerage)
  • Spinning mills and exporters (buyer-side brokerage)
  • Mills buying own-account lots

Your suppliers

  • Ginners (own-account lots)
  • HVI testing labs
  • Couriers for samples

Credit and cash

Brokerage billed after lifting and paid in 15-60 days; own-account lots bought on 0-7 days and sold on 15-45 days

A broking-only firm needs little capital; own-account trade needs a bank limit and carries price risk; brokerage receivables pile up through the season and are settled Apr-Jun

Your screens use your words

  • CustomerMill
  • OrderContract
  • ItemLot
  • InvoiceBrokerage bill
  • SupplierGinner
  • productBale

How it works

How MatruOS is set up for a cotton bale broker

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Cotton bale broker", typed when you sign up.
  2. Recognised as a cotton bale brokerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a cotton bale broker

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Drafts a short morning rate note by staple band from yesterday's deals and posted market rates for the broker to send

Reads contract register, rates entered by the broker and CCI auction results

Asks you before sending

Sales executive

Reads HVI values of open gin lots and shortlists the best fits for each mill enquiry by staple, mic, strength and trash

Reads gin lot offers and contract register

Asks you before sending

Accountant

Lists contracts with lifting due, raises brokerage bills on lifted contracts, ages unpaid brokerage, keeps each claim's papers together and drafts reminders and settlement notes

Reads contract register, brokerage bills and claims

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:00 amMorning rate checkBroker · 2 steps
    1. 1Note yesterday's deal rates by staple, MCX cotton candy, CCI auction results and international prices
    2. 2Send the day's indication rates to regular mills and gins
  • 10:30 amMatch mill enquiries to gin lotsBroker · 3 steps
    1. 1Write each mill enquiry with staple, mic, strength, trash and quantity
    2. 2Shortlist gin lots from HVI reports; send reports and samples
    3. 3Confirm rate and lifting period with both sides
  • 6:00 pmSend contract notesAssistant · 2 steps
    1. 1Write the contract note for each deal closed today
    2. 2Send to both parties and get a reply confirming

Every week1

  • Tue, FriFollow lifting and paymentAssistant · 3 steps
    1. 1List contracts with lifting due in the next 7 days
    2. 2Remind mills and gins; note bales lifted
    3. 3Raise brokerage bills for lifted contracts

Every month1

  • 3rdBrokerage statement and GSTBroker · 2 steps
    1. 1Send each party a statement of brokerage due
    2. 2File GSTR-1 and GSTR-3B for brokerage bills

Every year1

  • May, JunClose claims and settle the seasonBroker · 2 steps
    1. 1Settle every open claim with both parties
    2. 2Write off or follow up brokerage unpaid for over 90 days

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Deal to brokerage

  1. 1Mill enquiry notedBroker
  2. 2Lots shortlisted and reports sentAssistant
  3. 3Rate and terms agreed by bothBrokerNeeds approval
  4. 4Contract note sent and confirmedAssistant
  5. 5Bales liftedAssistant
  6. 6Brokerage billed and receivedAssistant

Claim after lifting

  1. 1Mill raises claim with test or weight reAssistant
  2. 2Gin's HVI and weight slip comparedBroker
  3. 3Settlement agreedBrokerNeeds approval
  4. 4Credit note or payment madeAssistant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Contract register

    Contract number · Date · Seller (gin) · Buyer (mill) · Bales · Staple mm · Micronaire range · Rate per candy

  • Gin lot offers

    Gin · Lot or pressing numbers · Bales · Staple mm · Micronaire · Strength g/tex · Trash % · Asking rate

  • Brokerage bills

    Party · Contract number · Bales lifted · Amount · Bill date · Received

  • Weight and quality claims

    Contract number · Claim type · Claimed amount · Settled amount · Settled on

  • Contract note

    Write deals so nothing is in doubt at lifting or claim time

    4 steps with checks

  • Weight and quality claim settlement

    Settle claims fairly using test data and the contract

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Brokerage on cotton bales (seller side) · bale99611118%
Brokerage on cotton bales (buyer side) · bale99611118%
Cotton lint bales (own account) · candy52015%
Comber noil and cotton waste (own account) · kg52025%
Brokerage on cottonseed and cake · tonne99611118%
  • GST registrationGST department (GSTN)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • PANIncome Tax Department
  • Professional tax registrationState professional tax officeIf it applies
  • SEBI or exchange registrationSEBI or the stock exchangeIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

BrokerMatches mill needs to gin lots, fixes rate and terms, settles disputes, decides own-account positions.
AssistantCollects HVI reports, writes contract notes, tracks lifting, raises brokerage bills.
SamplerDraws and couriers samples, attends weighment at the mill when asked.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a cotton bale broker?

Type one line about your business when you sign up, for example "Cotton bale broker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Clothing and textiles

Other traders and distributors in clothing and textiles

All 141 business types in clothing and textiles

Run a cotton bale broker on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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