Your customers
- Overseas brands and retailers
- Importers and private labels
- Some Indian vendors who pay seller-side commission
Clothing and textiles · Traders and distributors
MatruOS for a garment buying house
Set up the way a garment buying house runs: commission on FOB value of shipped orders (from the buyer, or from the vendor where built into the price), plus inspection, sampling and development fees. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a garment buying house deals with today, and what MatruOS sets up for it
Today
Vendors miss T&A and the house learns late. Commission invoices raised late and chased by memory.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 8 licences for a garment buying house, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Overseas buyer
- buying house
- vendor factory
- shipment to buyer
Your suppliers
- Vendor factories (not paid by the house)
- Testing labs
- Couriers for samples
- Freelance inspectors
- Travel
Credit and cash
Commission invoiced after shipment and paid 30-90 days later by the buyer; vendor-paid commission after the vendor's realisation
Staff costs run monthly while commission arrives months after the order is placed; seasonal gaps between SS and AW shipments
Your screens use your words
CustomerBuyerOrderPOItemStyleInvoiceCommission invoiceproductStyleemployeeMerchandiser
How it works
How MatruOS is set up for a garment buying house
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Garment buying house", typed when you sign up.
- Recognised as a garment buying houseRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a garment buying house
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists late and at-risk activities across vendors and drafts follow-up messages to vendors
Asks you before sending
Drafts each buyer's weekly status report with stages, risks and inspection results
Asks you before sending
Raises commission invoices on shipments, marks export or domestic GST treatment, ages dues, and drafts reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amVendor T&A follow-up
- 1Activities due today across all vendors
- 2Call vendors that are late; record new dates
- 3Orders whose ex-factory date is now at risk
11:00 amInline and final inspections
- 1Inspect at the vendor by AQL; photos of defects
- 2Measurement check of 5 pieces per size
- 3Upload the report the same day
5:30 pmBuyer calls and mails (time zones)
- 1Send sample status and photos
- 2Take comments on fit and colour; pass to vendors the same evening
Every week
FriWeekly order status report to each buyer
- 1Every open PO with stage, risks and new dates
- 2Inspection results of the week
Every month
5thCommission invoicing and collection
- 1Invoice commission on last month's shipments
- 2Mark which invoices are exports under LUT and which carry 18% GST
- 3Dues by buyer and vendor; reminders
10thGST and forex receipts
- 1GSTR-1 with export of service invoices and domestic commission
- 2Match forex receipts to invoices; FIRC or bank advice saved
Every year
MarLUT and vendor review
- 1File LUT for the new financial year
- 2Rate each vendor on on-time, quality and audits; drop or warn the weak
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Brief to commission received
- 1Buyer brief received
- 2Vendor counter samples and costing
- 3Vendor chosenNeeds approval
- 4PP sample approved by buyer
- 5Final inspection passedNeeds approval
- 6Shipped
- 7Commission invoiced and paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
PO and vendor T&A tracker
Sample register
Inspection report
Commission ledger
AQL inspection at vendor
Ship only lots the buyer will accept
Sample approval
Bulk starts only on an approved sample
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Buying commission on FOB (foreign buyer in forex) | 996211 | 18% |
| Seller-side commission from Indian vendor | 996211 | 18% |
| Inspection fee per man-day | 998346 | 18% |
| Product development and sampling fee | 998391 | 18% |
| Factory audit coordination fee | 998399 | 18% |
| Sample courier recovery | 996812 | 18% |
- GST registration
- GST Letter of Undertaking (LUT) for exports
- Udyam (MSME) registrationIf it applies
- Shops and Establishments registrationIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
PrincipalBuyer relations, vendor base, commission terms, approves vendor choice.
MerchandiserSamples, costing, PO placement, vendor T&A, buyer mails.
QA inspectorInline and final inspections at vendors, reports with photos.
Technical designerFit comments, measurement specs, tech packs.
Accounts executiveCommission invoices, LUT, GST, forex receipts, staff pay.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a garment buying house?
Type one line about your business when you sign up, for example "Garment buying house". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Clothing and textiles
Other traders and distributors in clothing and textiles
Run a garment buying house on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes