Your customers
- Small retailers and village shops
- Weekly market (haat) sellers
- Online resellers
- Exporters of stocklots to Africa and the Gulf
- Cushion and rag makers (for chindi)
Clothing and textiles · Traders and distributors
MatruOS for a surplus and stocklot dealer
Set up the way a surplus and stocklot dealer runs: buying surplus garments, rejects, fents and cut pieces by kg or lot and reselling graded goods by piece, kg or graded lot. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a surplus and stocklot dealer deals with today, and what MatruOS sets up for it
Today
Lots bought without knowing the real grade mix. Slow lots tie up cash for months.
In MatruOS
MatruOS sets up 11 routines, 1 workflow, 3 registers and 5 licences for a surplus and stocklot dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Exporter, mill or wholesaler
- stocklot dealer
- small retailer, haat seller or overseas stocklot buyer
Your suppliers
- Garment exporters (surplus and rejects)
- Mills and process houses (fents and cut pieces)
- Wholesalers clearing season-end stock
- Liquidators
Credit and cash
Buys for cash or advance, sometimes 7-15 days with known exporters; sells mostly for cash or UPI; regular resellers get 7-15 days
Cash goes out in large lumps when a lot is won and comes back slowly as graded goods sell; slow lots lock cash for months
Your screens use your words
CustomerBuyerOrderLotItemPieceInvoiceBillproductGradeemployeeSorter
How it works
How MatruOS is set up for a surplus and stocklot dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Surplus and stocklot dealer", typed when you sign up.
- Recognised as a surplus and stocklot dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a surplus and stocklot dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds lot posts with grade, size spread and price for reseller groups
Asks you before sending
Totals the day's sales by lot and grade, matches cash and UPI, and lists credit given
Works it out and shows you
Lists lots by age and stock left and suggests price cuts or bulk offers
Works it out and shows you
Works out profit per lot and compares the real grade mix with the estimate at purchase to set bid limits
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amLot receiving and weighing
- 1Weigh bags against the seller's bill
- 2Check for damp, smell or fungus
- 3Lot number on every bag
10:30 amSorting and grading
- 1Sort by type and size; grade A, B, C and chindi
- 2Remove or deface brand labels where the lot requires it
- 3Count graded pieces per lot
12:30 pmLot photos to buyers
- 1Photos and videos of graded goods with price per piece or kg
- 2Send to reseller groups after the owner approves
7:30 pmDay book closing
- 1Sales by lot and grade; cash and UPI matched
- 2Credit given to regular resellers
Every week
Tue, FriLot inspection visits
- 1Visit exporters, mills and wholesalers with lots on offer
- 2Open a sample of bags and estimate the grade mix
MonLot ageing and clearance list
- 1Lots older than 60 days and what is left in each
- 2Price cuts or bulk offers for slow lots
Every month
5thLot profit review and lot costing
- 1Profit or loss per lot cleared this month
- 2Real grade mix found against the estimate at purchase
- 3Bid rules for next lots
10thGST returns
- 1Purchase bills in GSTR-2B; sales in GSTR-1
Every year
MarYear review of sellers and buyers
- 1Rank sellers by lot quality and honesty of description
- 2Rank buyers by volume and payment
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lot from offer to cleared
- 1Lot inspected and sample graded
- 2Bid approved and paid with billNeeds approval
- 3Received and weighed
- 4Sorted and labels handled
- 5Sold
- 6Lot closed with profit worked out
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Lot register
Sales day book
Lot profit and ageing
Lot inspection and costing
Never buy a lot whose grade mix makes a loss
Brand labels and trade marks
No trade mark trouble from branded surplus
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Export surplus T-shirts (A grade) | 6109 | 5% |
| Export surplus jeans | 6203 | 5% |
| Mixed surplus garments by weight | 6211 | 5% |
| Seconds and B-grade garments by weight | 6211 | 5% |
| Fabric cut pieces (1-3 m) | 5208 | 5% |
| Fents (short lengths) by weight | 6310 | 5% |
| Chindi and rags | 6310 | 5% |
| Graded stocklot for export (per carton) | 6211 | 5% |
- GST registration
- Shops and Establishments registrationIf it applies
- Udyam (MSME) registrationIf it applies
- Import Export Code (IEC)If it applies
- Trade licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerFinds and inspects lots, bids, pays sellers, prices grades, key buyers.
Godown supervisorReceiving and weighing, sorting floor, label removal, stock.
SorterSorts by type and size and grade, removes labels, bundles.
Counter salesmanSells to retailers and resellers, day book, photos for buyers.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a surplus and stocklot dealer?
Type one line about your business when you sign up, for example "Surplus and stocklot dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Clothing and textiles
Other traders and distributors in clothing and textiles
Run a surplus and stocklot dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes