Your customers
- Individual house owners
- Builders and developers
- Schools, hospitals and institutions
- Commercial clients
- Government bodies through tenders
Construction and home · Services
MatruOS for an architect firm
Set up the way an architect firm runs: professional fees for design, approvals and site supervision, as a percentage of project cost, per square foot, or lump sum; interiors and landscape as extra scopes. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an architect firm deals with today, and what MatruOS sets up for it
Today
Stage fees not billed on time; the last 20% is never collected. Contractor builds from an old revision and work is broken.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 8 licences for an architect firm, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Client
- architect (lead consultant)
- structural and MEP consultants
- contractor
Your suppliers
- Structural consultants
- MEP consultants
- Surveyors and soil testing labs
- 3D visualisers and model makers
- Printing and plotting shops
- Liaison agents for approvals
Credit and cash
Retainer on signing; each stage fee due on submission of drawings; clients pay in 15-60 days and often hold the last 10-20% until occupancy
Fees lag work by 1-3 months; a stalled project can freeze 20-30% of its fee; salaries monthly
Your screens use your words
CustomerClientOrderProjectItemDrawingInvoiceFee billSupplierConsultant
How it works
How MatruOS is set up for an architect firm
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Architect firm", typed when you sign up.
- Recognised as an architect firmRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an architect firm
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Prepares transmittals for the day's issued sheets, flags anyone holding a superseded revision, and drafts the cover message
Asks you before sending
Reminds the liaison person of applications pending too long or queries unanswered, and of COA and licence expiry dates
Works it out and shows you
Finds projects that crossed a fee stage, prepares the fee bill per the appointment letter, and lists overdue bills with reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:45 amStudio stand-up and drawing priorities
- 1Go through drawings due this week by project
- 2Note client comments received and assign revisions
5:30 pmIssue drawings and update the register
- 1Stamp revision and date on every sheet issued
- 2Record who received which revision; withdraw superseded sets
Every week
Tue, FriSite visits
- 1Check work against the latest good-for-construction drawings
- 2Write site instructions and photograph progress
WedApproval file follow-up
- 1Check online status of every pending municipal and fire application
- 2Reply to queries within 7 days with revised drawings
Every month
1stStage fee bills and dues
- 1Bill every project that completed a stage last month
- 2List unpaid bills over 30 days and send reminders
- 3Check TDS deducted by clients in Form 26AS
5thHours spent per project
- 1Compare staff hours on each project to fee earned
- 2Raise an additional-services bill for extra revisions beyond scope
10thGST and TDS returns
- 1GSTR-1 and GSTR-3B; TDS on consultant payments
Every year
DecCOA registration and PI insurance renewal
- 1Renew COA registration for every architect before expiry
- 2Renew municipal architect licence and professional indemnity insurance
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Appointment to occupancy
- 1Appointment and retainerNeeds approval
- 2Concept approved by client
- 3Preliminary design approved
- 4Approval drawings submitted
- 5Building permission granted
- 6Working drawings issued
- 7Construction supervised
- 8Completion and occupancyNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Projects
Drawing register
Approval tracker
Site visit notes
Drawing revision control
The site always builds from the latest drawing
Building permission submission
Get approval without repeated queries
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Architectural design and supervision fee (percentage basis) | 998321 | 18% |
| Residential design fee, per sq ft of built-up area | 998321 | 18% |
| Concept design and 3D views only | 998321 | 18% |
| Municipal approval drawings and submission | 998321 | 18% |
| Interior design fee | 998391 | 18% |
| Site supervision visit | 998321 | 18% |
| Landscape design | 998321 | 18% |
| Measured drawing and as-built drawing | 998321 | 18% |
- GST registration
- Council of Architecture registration
- Shops and Establishments registration
- Professional tax registration
- PAN
- Udyam (MSME) registrationIf it applies
- PF registration (EPFO)If it applies
- GeM seller registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Principal architectMeets clients, signs drawings and approval forms as COA-registered architect, fixes fees, reviews designs.
Project architectDevelops designs and working drawings, coordinates consultants, visits sites.
DraughtsmanDrafts drawings, keeps the drawing register, prints and issues sets.
Liaison personFiles approvals with the authority, follows up queries.
Office managerFee bills, collections, salaries, GST and TDS.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an architect firm?
Type one line about your business when you sign up, for example "Architect firm". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other services in construction and home
Run an architect firm on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes