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Construction and home · Services

MatruOS for a government works contractor

Set up the way a government works contractor runs: item-rate or percentage-rate contracts against the Schedule of Rates; extra items and escalation; occasionally pure labour contracts for panchayats. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Construction and homeReady when you sign up

  • 9routines on a timetable
  • 3workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 5jobs for your AI team
  • 11licences tracked

7-day free trial, no card needed.

What this solves

What a government works contractor deals with today, and what MatruOS sets up for it

01Today

RA bills sit for months in the division office and nobody knows at which desk. EMDs of lost tenders and SDs past DLP are forgotten for years.

02In MatruOS

MatruOS sets up 9 routines, 3 workflows, 4 registers and 11 licences for a government works contractor, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Department (estimate, tender)
  2. contractor
  3. sub-contractors, suppliers and labour gangs
  4. completed asset handed over

Your customers

  • State PWD divisions
  • Gram and zilla panchayats
  • Municipalities and corporations
  • Irrigation and water resources circles
  • Rural development and PMGSY units
  • Housing boards and boards (jal nigam, police housing)

Your suppliers

  • Cement and steel dealers
  • Sand, aggregate and brick trip suppliers
  • RMC plants
  • Labour contractors (mukadam)
  • JCB, roller and tipper owners
  • Specialist sub-contractors (electrical, plumbing)
  • Bank (BG and overdraft)

Credit and cash

Department pays 1-6 months after the bill is passed; EMD back 1-3 months after award; SD and PG back after the DLP of 1-5 years; suppliers give 30-60 days and wait for the bill

Contractor funds 2-4 months of work from his own money, OD and supplier credit; each RA bill comes back net of TDS, GST TDS, cess and SD; March bunching brings most of the year's cash

Your screens use your words

  • CustomerDepartment
  • OrderWork order
  • ItemBOQ item
  • InvoiceRA bill
  • productItem

How it works

How MatruOS is set up for a government works contractor

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Government works contractor", typed when you sign up.
  2. Recognised as a government works contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a government works contractor

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Adds up daily quantities per BOQ item, compares with what is in the MB and the agreement quantity, flags items over 100% (deviation) and hindrance days to record

Reads site diary, work and MB register and BOQ

Works it out and shows you

Sales executive

Keeps a calendar of open tenders in the contractor's class and districts with last dates, EMD and the document pack each one needs, and drafts a rate analysis from the SOR

Reads tender and EMD diary, registration class and past works

Asks you before sending

Accountant

Prepares the RA bill abstract and deduction sheet, tracks which office each bill sits in and for how long, and drafts follow-up letters

Reads RA bill and deduction register and work and MB register

Asks you before sending

Accountant

Matches each bill's income-tax TDS and GST TDS with what the portals show and lists mismatches by department

Reads RA bill and deduction register, Form 26AS and GST TDS credits

Works it out and shows you

Accountant

Reminds when an EMD is due back, a BG is near expiry, or a DLP has ended, and drafts the release application

Reads EMD, SD and BG register and tender and EMD diary

Asks you before sending

1 / 5

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 8:00 amSite start and labour countSite supervisor · 3 steps
    1. 1Count labour present by gang and trade; note in hajri
    2. 2Photo of the work front with date and location
    3. 3Material received today: cement bags, steel, aggregate trips with challans
  • 6:00 pmSite diary and day's quantitiesSite supervisor · 3 steps
    1. 1Quantities done today per BOQ item (length, area, volume)
    2. 2Hindrance or stoppage noted (rain, utility shifting, land issue, drawings awaited)
    3. 3Cement used vs theoretical for the work done

Every week1

  • Mon, ThuTender watch and bid decisionsTender and bill clerk · 3 steps
    1. 1Scan state e-procurement and GePNIC portals for works in the registered class and districts
    2. 2Note last dates, EMD, eligibility (similar work, turnover, solvency)
    3. 3Rate analysis against SOR and current market rates; contractor decides quote

Every month3

  • 25thPrepare and follow RA billsTender and bill clerk · 3 steps
    1. 1Request JE for measurement; cross-check MB entries against site diary quantities
    2. 2Prepare abstract and RA bill with test reports and photos
    3. 3Follow bill JE → AE → EE → divisional accountant → treasury; note where it sits
  • 20thReconcile TDS and GST TDS creditsAccountant · 3 steps
    1. 1Match each paid bill's income-tax TDS with Form 26AS
    2. 2Accept GST TDS credits in the GST portal and match with GSTR-7 of each department
    3. 3List mismatches to raise with the division accountant
  • 5thEMD, SD and BG reviewAccountant · 3 steps
    1. 1List EMDs of tenders lost more than 30 days ago and not refunded
    2. 2List BGs expiring in 60 days: extend or seek release
    3. 3List works whose DLP ended: apply for SD release with completion certificate

Every year1

  • Apr, SepRegistration, solvency and returnsContractor (proprietor) · 3 steps
    1. 1Renew department registration and solvency certificate before expiry
    2. 2Update experience certificates for works completed
    3. 3Tax audit and ITR (September)

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Tender to work order

  1. 1Tender found and downloadedTender and bill clerk
  2. 2Rate analysis and quoteContractor (proprietor)Needs approval
  3. 3EMD paid and bid uploadedTender and bill clerk
  4. 4Technical and financial openingTender and bill clerk
  5. 5L1 agreement and performance guaranteeContractor (proprietor)Needs approval
  6. 6Work order receivedTender and bill clerk

Measurement to payment

  1. 1Joint measurement with JESite supervisor
  2. 2MB entries checkedTender and bill clerk
  3. 3RA bill with test reports submittedTender and bill clerk
  4. 4AE and EE pass the billContractor (proprietor)Needs approval
  5. 5Payment received net of deductionsAccountant

Completion to security deposit release

  1. 1Completion certificate and final billTender and bill clerk
  2. 2DLP running with defect repairsSite supervisor
  3. 3SD and BG release applicationAccountant
  4. 4EE approves releaseContractor (proprietor)Needs approval
  5. 5Amount receivedAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Tender and EMD diary

    Tender number · Department and division · Name of work · Estimated cost · Last date · EMD paid · Quoted percent (above/below SOR) · Result

  • Work and MB register

    Work order number · Name of work · Agreement amount · Start date · Stipulated completion · MB number and pages · Work done to date · Hindrances recorded

  • RA bill and deduction register

    Work order number · Bill number (RA-1 / final) · Gross amount · Income tax TDS · GST TDS · Labour cess · Security deposit held · Other recoveries (royalty, material)

  • EMD, SD and BG register

    Work or tender · Kind · Amount · Bank and number · Expiry or DLP end · Release applied on · Released on

  • Site quality and QC tests

    Pass department quality checks and third-party inspection

    5 steps with checks

  • RA bill submission

    Get bills passed on the first round with all deductions right

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Works contract, government civil works (roads, buildings, drains) · job99542118%
Works contract, government building repair and maintenance · job99541118%
Pure labour contract to panchayat or municipality (Art. 243G/243W) · job9954210%
Earthwork, predominantly (over 75%) for government · cum9954335%
CC road (M20) laid · cum99542118%
Brick masonry (in CM 1:6) · cum99541118%
  • Government contractor registrationPWD, CPWD or the state works department
  • GST registrationGST department (GSTN)
  • PANIncome Tax Department
  • TAN (tax deduction account number)Income Tax Department
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Contract labour licenceLabour department (Contract Labour Act, or Labour Codes)If it applies
  • Professional tax registrationState professional tax officeIf it applies
  • Insurance policyInsurance company
  • Pollution consent (CTO)State Pollution Control BoardIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Contractor (proprietor)Registers by class, decides bids, signs agreements, meets the EE and AE, arranges BGs and OD.
Site supervisorRuns labour and material, keeps site diary, accompanies the JE for measurements, keeps hindrance notes.
Tender and bill clerkDownloads and uploads tenders, prepares RA bills and abstracts, follows bills in the division office, reconciles TDS and GST TDS.
AccountantPays suppliers and labour, files GST and TDS returns, keeps the deposit register.
Mukadam (labour head)Brings and pays the gang, keeps hajri.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a government works contractor?

Type one line about your business when you sign up, for example "Government works contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Construction and home

Other services in construction and home

All 76 business types in construction and home

Run a government works contractor on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901