Your customers
- Individual house builders
- Masons and petty contractors
- Building contractors
- Builders and developers (small projects)
- Sub-dealers and retailers
- Government works contractors
Construction and home · Shops and showrooms
MatruOS for a cement and building material yard
Set up the way a cement and building material yard runs: sale of cement, TMT bars, binding wire, sand, aggregate, bricks and blocks to house builders, masons and contractors, mostly delivered to site; cement company rebates, cash discounts and target incentives; delivery charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cement and building material yard deals with today, and what MatruOS sets up for it
Today
Contractor dues run for months with no ageing by site. Deliveries without signed challans lead to short-supply disputes.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 9 licences for a cement and building material yard, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- cement plant
- C&F agent
- dealer yard
- retailer or site
- house
Your suppliers
- Cement company or its C&F agent
- TMT steel distributor
- Sand contractors and quarries (with royalty paper)
- Brick kilns and block plants
- Transporters
Credit and cash
Cement company: advance or 7-21 days against security deposit or bank guarantee, with cash discount for advance; quarries: cash; customers: walk-in house builders pay in 0-15 days, contractors and builders 30-90 days on open account
Cement and steel are paid before or soon after the truck arrives; rebates come as credit notes 1-3 months later; contractor dues average 45-60 days and often more, so the dealer finances the building season
Your screens use your words
CustomerPartyItemMaterialInvoiceBillSupplierCompany
How it works
How MatruOS is set up for a cement and building material yard
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cement and building material yard", typed when you sign up.
- Recognised as a cement and building material yardRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cement and building material yard
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Sets today's rate sheet from company and distributor rates, groups pending orders into delivery trips by area and vehicle, and drafts the rate message to regular parties
Asks you before sending
Ages dues by party and site, attaches signed challans to each statement, and drafts reminders
Asks you before sending
Matches the company ledger with purchases and payments, works out rebates and discounts earned, and lists credit notes missing
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amMorning rates and delivery plan
- 1Note today's cement and steel rate from company and distributor
- 2Set counter and site rates for cement, steel, sand and aggregate
- 3Plan deliveries by area and vehicle
10:00 amCement truck receipt and bag count
- 1Count bags off the truck against the company invoice
- 2Check week of packing on bags; no bag older than 60 days at sale
- 3Note burst and wet bags and get the transporter's signature
7:00 pmEvening challan close and cash
- 1Every challan back with signature photo
- 2Bill all delivered challans; list unbilled
- 3Cash, UPI and cheques match the day book
Every week
Mon 10:30 amWeekly dues by party and site
- 1Age dues by party and site
- 2Send statements; owner calls those over 60 days
- 3Stop deliveries over limit unless owner approves
Every month
5thMonthly company ledger, target and rebate check
- 1Match the company's ledger with our purchases and payments
- 2Bags lifted against target; rebate and cash discount due
- 3List credit notes not received
1stMonthly cement and steel stock count
- 1Count cement bags by brand and grade
- 2Weigh or count steel by size
- 3Compare with book and explain the difference
Every year
MarYearly dealership and licence renewals
- 1Renew dealer agreement and security deposit with the cement company
- 2Weighbridge or scale verified by legal metrology
- 3Renew trade licence and vehicle permits and insurance
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Site order to collection
- 1Order taken with site and quantity
- 2Credit OKNeeds approval
- 3Loaded and counted
- 4Delivered and challan signed
- 5Billed and collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Site delivery challan book
Cement and steel stock book
Party and site khata
Cement company target and scheme
Cement receipt and storage
No hard-set or short bags sold and old stock sold first
Site delivery and challan
Every delivery is signed for so there is no dispute at billing
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| OPC 53 grade cement (50 kg bag) | 2523 | 18% |
| PPC cement (50 kg bag) | 2523 | 18% |
| TMT bar Fe500D (8-32 mm) | 7214 | 18% |
| Binding wire | 7217 | 18% |
| River sand | 2505 | 5% |
| M-sand (manufactured sand) | 2517 | 5% |
| Aggregate 20 mm (gitti) | 2517 | 5% |
| Red clay brick | 6901 | 5% |
| Fly-ash brick | 6815 | 5% |
| AAC block | 6810 | 18% |
| Waterproofing compound | 3824 | 18% |
| Site delivery by tractor or truck | 9965 | 5% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Weighing scale stamping
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Vehicle permitIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (dealer)Orders cement trucks against company targets, sets daily rates, gives credit, meets company officer.
Counter clerkTakes orders, writes challans and bills, enters cash and UPI.
Yard supervisorLoads and counts bags and trolleys, receives trucks, keeps the godown dry, manages drivers.
DriverDelivers to site, gets the challan signed, brings back cash or cheques.
AccountantLedgers, collections, company reconciliation, GST and e-way bills.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cement and building material yard?
Type one line about your business when you sign up, for example "Cement and building material yard". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other shops and showrooms in construction and home
Run a cement and building material yard on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes