Your customers
- Fundis (carpenters, masons, fabricators, plumbers)
- Building contractors
- House owners doing repairs
- Small factories and workshops
- Institutions
Construction and home · Shops and showrooms
MatruOS for a hardware and tools shop
Set up the way a hardware and tools shop runs: margin on fast small items (fasteners, fittings, tools) at 20-35%; power tools and branded locks at 10-15%; site supply to contractors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a hardware and tools shop deals with today, and what MatruOS sets up for it
Today
Contractor and fundi khata grows with no site-wise statement. Customers asked for items not in stock and went elsewhere.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 6 licences for a hardware and tools shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Makers
- distributors and wholesale markets
- hardware shop
- fundis, contractors and house owners
Your suppliers
- Hardware distributors
- Wholesale hardware markets
- Power tool and lock company distributors
- Pipe and fittings dealers
Credit and cash
Distributors give 15-45 days; contractors and fundis on monthly khata, often 30-90 days in practice
Cash and UPI counter sales pay distributors; contractor khata locks up 20-40% of working capital
Your screens use your words
OrderParchiInvoiceBillSupplierDistributorproductItem
How it works
How MatruOS is set up for a hardware and tools shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Hardware and tools shop", typed when you sign up.
- Recognised as a hardware and tools shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a hardware and tools shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps site-wise balances for each contractor, prepares month-end statements with challan references, and drafts polite reminders for overdue accounts
Asks you before sending
Turns the short book and sales into a weekly order list by distributor, and lists items with no sale in 6 months
Asks you before sending
Flags items whose buying rate rose without a change in selling rate and suggests new rates
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amOpen, scale check and early fundi rush
- 1Scale zero checked with test weight
- 2Note any item asked for but not in stock in the short book
11:00 amSite orders and deliveries
- 1Pack WhatsApp and phone orders with a challan
- 2Challan signed at site; photo of goods
8:30 pmDay close and khata entries
- 1Cash and UPI counted against bills
- 2All credit parchis posted to khata
Every week
MonWeekly reorder from short book
- 1Order shorts from distributors; compare rate lists
- 2Check fast items (nails, screws, hinges, blades) stock by eye or count
ThuRate list update
- 1Update selling rates for steel, brass and copper-linked items from new distributor lists
- 2Tell counter staff the changed rates
Every month
1stMonth-end khata collection
- 1Statements to contractors and fundis; collect
- 2Pay distributors due this month
10thGST returns
- 1Sales register to accountant for GSTR-1 (11th) and GSTR-3B (20th)
- 2Purchase bills matched with GSTR-2B
Every year
MarYear-end stock count and balance confirmations
- 1Count stock; value dead and slow items
- 2Balance confirmation with distributors and big khata customers
- 3Weighing scale verification and stamping renewed
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Contractor site account
- 1Contractor asks for credit for a site
- 2Owner sets limit and termsNeeds approval
- 3Goods given against parchi or challan
- 4Month-end statement sent
- 5Paid and cleared
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Contractor and fundi khata
Short and order book
Site delivery challan
Counter billing and loose weighing
Right weight, right rate, every sale billed
Power tool and safety item sale
Right tool and genuine BIS-marked product
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wire nails (assorted sizes) | 7317 | 18% |
| Wood screws (box of 100) | 7318 | 18% |
| Anchor fasteners and bolts (pack) | 7318 | 18% |
| Butt hinges, steel 4 inch (pair) | 8302 | 18% |
| Tower bolt and aldrop set | 8302 | 18% |
| Padlock 50 mm | 8301 | 18% |
| Hand tools (hammer, plier, spanner) assorted | 8205 | 18% |
| Electric drill machine 13 mm | 8467 | 18% |
| Cutting and grinding wheels 4 inch | 6804 | 18% |
| Welding electrodes (pack of 50) | 8311 | 18% |
| Synthetic adhesive (PVA) 1 kg | 3506 | 18% |
| Paint brush 2 inch | 9603 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- Weighing scale stamping
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (seth)Buys from distributors, fixes rates, gives credit, collects khata.
Counter salesmanFinds items, weighs loose goods, writes parchi, bills.
Delivery boyPacks and delivers site orders, gets challan signed, collects cash.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a hardware and tools shop?
Type one line about your business when you sign up, for example "Hardware and tools shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other shops and showrooms in construction and home
Run a hardware and tools shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes