Your customers
- Painters (applicators)
- Painting contractors
- House owners
- Builders and interior designers
- Institutions
Construction and home · Shops and showrooms
MatruOS for a paint dealer
Set up the way a paint dealer runs: margin on paint, putty, primer, waterproofing and tools; company slab discounts, quarterly rebates and target incentives; tinting included in price. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a paint dealer deals with today, and what MatruOS sets up for it
Today
Customer's shade formula lost, so touch-ups do not match. Company scheme claims and rebates missed.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 6 licences for a paint dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Paint company
- depot or distributor
- dealer with tinting machine
- painter
- house owner
Your suppliers
- Paint company depots and distributors
- Putty, primer and waterproofing makers
- Brush and roller distributors
Credit and cash
Company 30-45 days with cash discount for early payment; painters and builders 30-60 days; walk-in cash
Company bills weekly; painters' khata and scheme claims lag; Diwali stock is bought on extended credit
Your screens use your words
ItemShadeInvoiceBillSupplierCompanyproductItem
How it works
How MatruOS is set up for a paint dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Paint dealer", typed when you sign up.
- Recognised as a paint dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a paint dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps balances by painter and site, prepares statements, drafts reminders, and lists painters whose buying fell this month
Asks you before sending
Keeps every tinted shade code against the customer, site and painter, finds it again by phone number for touch-ups, and reminds past customers when a repaint is due (about 5 years)
Asks you before sending
Suggests the weekly order by base, size and colourant from sales and season, keeping to scheme slabs
Asks you before sending
Tracks purchases against each scheme slab and target, shows the gap, and lists claims and credit notes due
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amOpen and tinting machine check
- 1Colourant canisters stirred and levels checked
- 2Machine dispense check on a test can
11:00 amPainter orders and tinting
- 1Each tinted order entered in the shade book with customer and code
- 2Painter loyalty codes scanned or noted
8:30 pmDay close and khata
- 1Cash and UPI against bills
- 2Credit bills posted to painter and contractor khata
Every week
TueWeekly order with company sales officer
- 1Base paint and colourant stock by size; fast shades
- 2Order against scheme slabs and month target
Every month
20thScheme and target review
- 1Purchase so far vs slab and target for each company
- 2Claims for last month's schemes and credit notes received
7thPainter meet and loyalty follow-up
- 1Call painters who have not bought this month
- 2Check painters' loyalty points credited by the company
Every year
MarYear-end stock, expiry and balance confirmation
- 1Count stock; return near-expiry and damaged cans as per company policy
- 2Balance confirmation with companies; annual rebate claims
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Builder or contractor project order
- 1Area and shade plan from contractor
- 2Rate and credit terms agreedNeeds approval
- 3Tinted in batches and delivered
- 4Bills and statements
- 5Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Shade and formula book
Painter and contractor khata
Company scheme claims
Tinting and shade record
Same shade every time
Thinner and solvent storage
No fire in the shop
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Interior emulsion, tinted (20 L) | 3209 | 18% |
| Exterior emulsion, tinted (20 L) | 3209 | 18% |
| Acrylic distemper (20 kg) | 3209 | 18% |
| Synthetic enamel (1 L) | 3208 | 18% |
| Wall primer, water-based (20 L) | 3209 | 18% |
| Wall putty, white cement based (40 kg) | 3214 | 18% |
| Waterproofing coating for roofs (20 L) | 3209 | 18% |
| Wood polish and PU coating (1 L) | 3208 | 18% |
| Thinner (1 L) | 3814 | 18% |
| Paint roller 9 inch | 9603 | 18% |
| Sandpaper (sheet) | 6805 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- Fire NOCIf it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Dealer (owner)Orders from company, manages schemes, gives credit to painters and builders, collects.
Tinting operatorRuns the tinting machine, records shade formula, shows shade cards.
Counter salesmanBills, packs, advises painters and customers.
Delivery boyDelivers to sites, collects payments.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a paint dealer?
Type one line about your business when you sign up, for example "Paint dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Construction and home
Other shops and showrooms in construction and home
Run a paint dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes