Your customers
- Potato farmers
- Potato traders and stockists
- Chips and flakes makers (processing varieties)
- Seed potato growers
- Other produce owners (multi-commodity)
Farming and dairy · Services
MatruOS for a cold storage
Set up the way a cold storage runs: rent per quintal or bag for the season (paid at withdrawal), interest on loans against stored bags, loading and handling charges, own trading in potato, rent from multi-commodity chambers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cold storage deals with today, and what MatruOS sets up for it
Today
In a price crash year farmers abandon bags and rent and loans go unrecovered. Rasid and chamber stock kept by hand cause wrong bags out and disputes.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 10 licences for a cold storage, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Farmer or trader
- cold storage
- terminal markets, processors, seed buyers
Your suppliers
- State power utility
- Ammonia and compressor service
- Gunny and packing
- Labour contractors
- Diesel
Credit and cash
Rent and loan are recovered when bags go out; loans to farmers at 12-18% a year or a flat charge; traders sometimes pay rent in instalments; abandoned bags are auctioned after notice
Power and staff are paid every month from Mar to Nov while rent comes only at withdrawal from May; bank CC and own money carry the gap; a price crash year leaves rent and loans unrecovered
Your screens use your words
CustomerPartyOrderLotItemBagInvoiceRasidproductStorage
How it works
How MatruOS is set up for a cold storage
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cold storage", typed when you sign up.
- Recognised as a cold storageRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cold storage
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Flags any chamber outside its set point, humidity or CO2 band, shows power and diesel per bag each month against last year, and reminds of leak checks
Works it out and shows you
Each week values each party's bags at today's mandi rate against rent and loan due, lists parties at risk, drafts calls and season-end notices
Asks you before sending
Keeps the rasid book and chamber-rack stock in loading and nikasi, and prints each party's statement with rent and loan due
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amChamber temperature and plant readings
- 1Read every chamber's temperature and humidity
- 2Humidity 90-95%
- 3CO2 below 3,000 ppm; open fresh-air vents if higher
- 4Smell test and sulphur stick at valves for ammonia leaks
9:00 amWithdrawals and rent collection
- 1Check rasid and party ID before taking bags out
- 2Charge rent and recover any loan with interest
- 3Give the gate pass and update chamber stock
6:00 pmEvening plant and power log
- 1Repeat chamber readings; note compressor hours and power units
- 2Diesel used if the generator ran
Every week
MonWeekly bags-at-risk and dues review
- 1Value of bags left at today's mandi rate against rent and loan due on them
- 2List parties whose bags are worth less than dues and call them
Every month
5thMonthly power cost per bag
- 1Power and diesel cost against bags in store
- 2Compare with last year same month; check compressor efficiency if higher
Every year
Dec, JanAnnual licence, safety and plant overhaul
- 1Renew the state cold storage licence and factory licence
- 2Overhaul compressors and test pressure vessels and safety valves
- 3Ammonia emergency drill with staff; masks and first aid checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Bags in to nikasi
- 1Weighed and rasid issued
- 2Stacked in chamber and rack
- 3Loan against bags (if asked)Needs approval
- 4Nikasi asked
- 5Rent and loan recovered
- 6Gate pass and bags out
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Rasid (bag receipts)
Loans against bags
Nikasi (withdrawals)
Chamber and plant log
Storage conditions for potato
Keep potatoes firm, unsprouted and saleable to the end of the season
Rasid and nikasi
Every bag in is accounted for and every bag out is paid for
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Potato cold storage rent (season) | 996721 | 0% |
| Seed potato storage rent (season) | 996721 | 0% |
| Processing potato storage with CIPC (season) | 996721 | 0% |
| Loading and unloading charges | 996719 | 0% |
| Interest on loan against stored bags | 997113 | 0% |
| Multi-commodity cold storage (processed or non-agri items) | 996722 | 18% |
| Potato (own trading) | 07019000 | 0% |
- Other licence or contract
- Factory licence
- Fire NOC
- Pollution consent (CTO)If it applies
- Weighing scale stamping
- Boiler registration and certificateIf it applies
- PF registration (EPFO)
- ESI registration (ESIC)
- Money-lender or pawnbroker licenceIf it applies
- GST registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Cold storage ownerFixes rent and loan terms, decides own trading, handles bank and power, decides on abandoned bags.
Manager-munimIssues rasid, allots chamber and rack, gives loans, collects rent at nikasi, keeps ledgers.
Plant operatorRuns ammonia compressors and fans, keeps temperature and humidity, airs chambers, checks for leaks.
Labour mateUnloads, stacks and pulls out bags, sorts at nikasi.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cold storage?
Type one line about your business when you sign up, for example "Cold storage". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a cold storage on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes