Skip to content
Start free

Farming and dairy · Services

MatruOS for a private milk collection & BMC

Set up the way a private milk collection & BMC runs: commission per litre from the dairy (Rs 1-2), chilling and quality incentives, margin on feed and mineral mixture sold to farmers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

Start freeBook a walkthrough

Farming and dairyReady when you sign up

  • 10routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 4jobs for your AI team
  • 5licences tracked

7-day free trial, no card needed.

What this solves

What a private milk collection & BMC deals with today, and what MatruOS sets up for it

01Today

The dairy's quality report cuts the payment while farmers are still owed in full. Farmers switch to a rival centre for Re 1 more.

02In MatruOS

MatruOS sets up 10 routines, 2 workflows, 4 registers and 5 licences for a private milk collection & BMC, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Farmer
  2. private MCC/BMC
  3. private dairy plant

Your customers

  • Private dairy plant (tanker pickup)
  • Milk producer company (where agent)

Your suppliers

  • Farmers
  • Sub-collectors (gawli)
  • Feed companies
  • Equipment service

Credit and cash

Dairy pays weekly or every 10 days; farmers paid on the same cycle; feed on credit to farmers deducted from milk; advances to farmers recovered over months

Operator often pays farmers before the dairy's money arrives, so he floats 3-10 days of milk value; deductions from the dairy hit his margin

Your screens use your words

  • CustomerDairy
  • OrderCollection
  • ItemMilk
  • InvoiceFarmer bill
  • SupplierFarmer
  • productMilk

How it works

How MatruOS is set up for a private milk collection & BMC

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Private milk collection & BMC", typed when you sign up.
  2. Recognised as a private milk collection & BMCRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a private milk collection & BMC

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Watches BMC temperature entries and power cut minutes; reminds when milk is over 4 °C or a CIP is missed; totals genset hours and diesel

Reads BMC and power log

Works it out and shows you

Accountant

Matches the dairy's litres, fat, SNF and penalties with own tanker tests; drafts a dispute with evidence where gaps exceed limits

Reads tanker and dairy quality and shift collection

Asks you before sending

Accountant

Builds the farmer payment sheet with feed and advance deductions; sends SMS statements per farmer, including route farmers; prepares UPI batch

Reads shift collection and farmer ledger

Asks you before paying and sending

Sales executive

Flags farmers whose litres dropped or who stopped pouring, with their advance and feed balance; notes rival rates the operator enters

Reads shift collection and farmer ledger

Works it out and shows you

1 / 4

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day5

  • 6:00 amMorning collectionTester-operator · 4 steps
    1. 1Scale zero and analyser check
    2. 2Weigh, test fat and SNF, print slip and SMS for each farmer
    3. 3Strip test for urea, starch and neutraliser on doubtful milk
    4. 4Sub-collector cans tested per farmer, not as one lot
  • 7:30 amTanker loading and challanCentre operator · 3 steps
    1. 1Agitate 5 minutes, draw and seal sample, note temperature
    2. 2Litres loaded and challan signed by tanker driver
    3. 3CIP of BMC after emptying
  • 9:00 amChill and log the BMC (morning)Tester-operator · 2 steps
    1. 1Milk temperature in BMC
    2. 2Note power cuts and genset hours
  • 2:00 pmMatch the dairy's quality report with own testsCentre operator · 2 steps
    1. 1Dairy litres, fat, SNF, MBRT or bacteria and penalty vs own tanker test
    2. 2Raise a dispute with evidence where the gap exceeds 0.1% fat or 0.5% litres
  • 5:30 pmEvening collectionTester-operator · 2 steps
    1. 1Same as morning; close by 19:30
    2. 2BMC temperature after evening load

Every week2

  • MonFarmer payment sheet (weekly or 10-day)Centre operator · 3 steps
    1. 1Amount per farmer, less feed credit and advance instalment
    2. 2UPI or cash; SMS statement to each farmer
    3. 3Sub-collector's farmers paid direct where possible
  • ThuFarmer churn and rival rate watchCentre operator · 2 steps
    1. 1Farmers whose litres fell or who stopped pouring this week
    2. 2Rival dairies' rates in nearby villages

Every month1

  • 5thMonthly commission and incentive statementCentre operator · 2 steps
    1. 1Commission, chilling incentive and penalties from the dairy statement
    2. 2Power, diesel, staff and shrinkage; net margin per litre

Every year1

  • MarRenew agreement with the dairy and FSSAI registrationCentre operator · 2 steps
    1. 1Commission and incentive terms; equipment loan terms
    2. 2FSSAI registration and scale verification stamp

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Farmer pouring to dairy settlement

  1. 1Farmers' milk tested and chilledTester-operator
  2. 2Tanker loaded with sealed sampleCentre operator
  3. 3Dairy quality reportDairy procurement officer
  4. 4Disputes resolvedDairy procurement officerNeeds approval
  5. 5Dairy payment received and farmers paidCentre operator

Farmer advance to recovery

  1. 1Farmer asks for advanceCentre operator
  2. 2Amount and instalment agreedCentre operatorNeeds approval
  3. 3Recovered from milk billsCentre operator

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Farmer ledger

    Farmer code · Name · Phone · Route or direct · Bank or UPI · Advance balance · Feed credit balance

  • Shift collection

    Date · Shift · Farmer code · Litres · Fat % · SNF % · Rate · Amount

  • Tanker and dairy quality

    Date · Tanker challan number · Litres loaded · Own fat % · Own SNF % · BMC temperature °C · Dairy litres · Dairy fat %

  • BMC and power log

    Date · Time · Milk temperature °C · Power cut minutes · Genset hours · Diesel litres · CIP done

  • Collection testing

    Pay farmers fairly and keep the tanker clean of adulterants

    4 steps with checks

  • BMC chilling and cleaning

    Milk at 4 °C for incentives and no souring

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Chilled cow milk (to dairy) · litre04010%
Chilled buffalo milk (to dairy) · litre04010%
Collection commission from dairy · litre9986190%
Chilling incentive · litre9986190%
Cattle feed (resale) · bag (50 kg)23090%
Mineral mixture (resale) · kg23090%
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • Weighing scale stampingLegal Metrology department
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies
  • Trade licenceMunicipal corporation or panchayatIf it applies
  • GST registrationGST department (GSTN)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Centre operatorFarmer relations and rates, payments, dealing with the dairy, feed sales, advances.
Tester-operatorRuns scale and analyser, slips and SMS, adulteration checks, BMC.
Sub-collector (gawli)Collects milk from hamlets by bike, keeps farmer slips.
Dairy procurement officerRate chart, quality reports, tanker schedule, incentives and penalties.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a private milk collection & BMC?

Type one line about your business when you sign up, for example "Private milk collection & BMC". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Farming and dairy

Other services in farming and dairy

All 127 business types in farming and dairy

Run a private milk collection & BMC on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

Start freeBook a walkthrough
See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901