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Farming and dairy · Services

MatruOS for a farmer producer organisation

Set up the way a farmer producer organisation runs: margin on inputs sold to members, margin or commission on aggregated produce, custom hiring of machines, value addition (cleaning, grading, processing, packing), service fees as a procurement centre for agencies. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Farming and dairyReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 11licences tracked

7-day free trial, no card needed.

What this solves

What a farmer producer organisation deals with today, and what MatruOS sets up for it

01Today

ROC, audit, GST and board compliance swamp a small team and late fees pile up. Slow payment to members makes them sell to cash traders.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 4 registers and 11 licences for a farmer producer organisation, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Members
  2. FPO
  3. processor, trader, agency or market; also an input retailer for members

Your customers

  • Members (inputs, machine hire)
  • Processors and millers
  • Traders and exporters
  • NAFED, NCCF and state agencies
  • E-NAM and ONDC buyers

Your suppliers

  • Members (produce)
  • Input companies and distributors
  • Machinery dealers
  • Banks and NABKISAN (credit)

Credit and cash

Members get inputs on credit to harvest and are recovered from produce; buyers pay 3-30 days, agencies 15-60 days; FPO aims to pay members within 1-7 days; input companies give 30-90 days to licensed FPO dealers

Thin working capital: equity grant, member shares and a credit-guarantee loan (up to ₹ 2 crore) fund input stock and produce buying; produce money is locked from member payment to buyer payment

Your screens use your words

  • CustomerMember
  • OrderCollection
  • ItemProduce
  • InvoiceMember receipt
  • SupplierCompany
  • productInput

How it works

How MatruOS is set up for a farmer producer organisation

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Farmer producer organisation", typed when you sign up.
  2. Recognised as a farmer producer organisationRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a farmer producer organisation

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Prepares the member payment batch from lots sold and buyer money received, recovering input credit, and lists members waiting more than 7 days

Reads produce collection register, input sales register and buyer payments

Asks you before paying

Accountant

Keeps the board, AGM, ROC, tax and grant calendar, drafts board agendas and minutes, AGM notice and the monthly scheme progress report

Reads board and compliance register and books

Asks you before sending

Sales executive

Drafts village-wise messages to members on input booking, collection centre dates and rates, in the local language

Reads members register and input sales register

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day1

  • 9:30 amOpen the input counterAccountant · 3 steps
    1. 1Sell fertiliser only through the PoS with the farmer's Aadhaar
    2. 2Note member credit sales and update stock
    3. 3Display stock and price board

Every week2

  • Tue, FriMember payment batchAccountant · 3 steps
    1. 1List lots sold and buyer payments received
    2. 2Recover member input credit and prepare bank transfers
    3. 3CEO approves the batch before payment
  • MonWeekly business reviewCEO · 2 steps
    1. 1Input stock, credit to members, produce in hand, buyer dues
    2. 2Rates from 3 buyers for produce in hand

Every month1

  • 10thMonthly books, GST and scheme reportAccountant · 2 steps
    1. 1Close books, file GSTR-1 and GSTR-3B, deposit TDS
    2. 2Prepare the monthly progress report for the CBBO and implementing agency

Every year1

  • Jun, Sep, OctAudit, AGM and ROC filingsAccountant · 3 steps
    1. 1Statutory audit done after year end
    2. 2AGM held within 6 months of year end (by 30 Sep)
    3. 3AOC-4 within 30 days and MGT-7 within 60 days of the AGM; income tax return

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Member produce to buyer and member payment

  1. 1Lot received and checkedCollection centre in-charge
  2. 2Receipt givenCollection centre in-charge
  3. 3Pooled lot soldCEONeeds approval
  4. 4Buyer paysAccountant
  5. 5Member paid less input creditAccountant

Board approval of a contract or loan

  1. 1Proposal preparedCEO
  2. 2Board meeting noticeAccountant
  3. 3Board approves by resolutionBoard of directorsNeeds approval
  4. 4Minutes signed and filedAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Members and shares

    Member number · Name · Phone · Village · Land (acre) · Shares held · Share money paid · KYC done

  • Produce collection

    Date · Member · Crop · Moisture % · Net weight (quintal) · Rate · Input credit recovered · Amount due to member

  • Input sales to members

    Date · Member · Item · Quantity · Amount · On credit · PoS bill number (fertiliser)

  • Board and compliance

    Item · Due date · Done date · Filed by · Note

  • Producer company compliance

    Keep the FPO in good standing and eligible for grants and loans

    4 steps with checks

  • Produce quality at the collection centre

    Pool lots that meet buyer and agency specifications

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Urea (45 kg bag) · bag310210005%
DAP (50 kg bag) · bag310530005%
NPK complex 10:26:26 (50 kg bag) · bag310520005%
Soybean seed (certified) · 30 kg bag120110000%
Pesticide (chemical) packs · litre3808919918%
Bio-fertiliser or bio-pesticide · litre380891995%
Soybean (aggregated lot) · quintal120190005%
Maize (aggregated lot) · quintal100590000%
Tur or chana cleaned and graded (unbranded) · quintal071360000%
Packed dal (pre-packed labelled) · kg071360005%
Custom hiring of farm machine with operator · hour9986110%
Procurement centre charges from agency · quintal9986190%
  • GST registrationGST department (GSTN)
  • PANIncome Tax Department
  • TAN (tax deduction account number)Income Tax Department
  • Fertiliser licenceState agriculture department (Fertiliser Control Order 1985)
  • Seed licenceState agriculture department (Seeds Control Order 1983)
  • Pesticide licenceState agriculture department (Insecticides Act 1968)
  • APMC mandi licenceAPMC (Agricultural Produce Market Committee)If it applies
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)If it applies
  • Weighing scale stampingLegal Metrology department
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Board of directorsApprove business plan and big contracts, approve borrowing, meet every quarter.
CEORuns input and produce business, finds buyers, handles schemes and the CBBO, reports to the board.
AccountantKeeps books, GST and TDS, member payments, ROC data and audit.
Collection centre in-chargeChecks quality, weighs, gives receipts at the centre.
Local resource personMobilises members, collects shares and KYC, spreads crop advisories.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a farmer producer organisation?

Type one line about your business when you sign up, for example "Farmer producer organisation". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Farming and dairy

Other services in farming and dairy

All 127 business types in farming and dairy

Run a farmer producer organisation on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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