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Farming and dairy · Services

MatruOS for a custom hiring centre

Set up the way a custom hiring centre runs: hire charges per hour or acre for machines with operator; field demonstration support from the department; occasional haulage. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Farming and dairyReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 4jobs for your AI team
  • 5licences tracked

7-day free trial, no card needed.

What this solves

What a custom hiring centre deals with today, and what MatruOS sets up for it

01Today

Machines sit idle most of the year while the loan runs. The monthly usage report takes a day of copying from registers.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 3 registers and 5 licences for a custom hiring centre, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. SMAM and state scheme plus bank
  2. CHC owner (entrepreneur, FPO, PACS or SHG)
  3. small farmers

Your customers

  • Small and marginal farmers
  • FPO members
  • Neighbouring villages
  • Department demonstration plots

Your suppliers

  • Machinery dealers (subsidy-listed models)
  • Diesel pump
  • Mechanics and spares shops
  • Bank (term loan)

Credit and cash

Farmers pay at booking or after work; members sometimes after harvest; department operational assistance and subsidy arrive after verification; bank loan EMIs quarterly or half-yearly

Owner's 60% share and loan up front; subsidy months later; income bunched in sowing and harvest; idle-month costs carried

Your screens use your words

  • CustomerFarmer
  • OrderBooking
  • ItemMachine
  • InvoiceHire receipt
  • productMachine hire
  • employeeOperator

How it works

How MatruOS is set up for a custom hiring centre

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Custom hiring centre", typed when you sign up.
  2. Recognised as a custom hiring centreRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a custom hiring centre

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Builds the next day's queue per machine by village and sends confirmations; lists unpaid hires

Reads booking register and machine log

Asks you before sending

Store keeper

Hours, income and diesel per hour per machine and operator; flags idle machines and diesel outliers

Reads machine log and booking register

Works it out and shows you

Operations head

Prepares the department's monthly usage report in its format for the board to sign

Reads booking register, machine log and accounts

Asks you before sending

Sales executive

Finds idle machines and drafts offers to villages and FPOs that have not booked

Reads machine log and past bookings by village

Asks you before sending

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 6:00 amDispatch machines to booked fieldsCHC manager · 2 steps
    1. 1Machines and operators assigned to today's bookings in route order
    2. 2Hour meter and diesel noted in the log book
  • 7:00 pmClose the day's bookings and receiptsCHC manager · 2 steps
    1. 1Hours or acres done per booking; receipts issued
    2. 2Next day's queue confirmed by phone

Every week2

  • MonWeekly diesel and utilisation checkCHC manager · 2 steps
    1. 1Hours and income per machine
    2. 2Diesel per hour per machine and operator; flag outliers
  • SunWeekly greasing and maintenanceMachine operator · 2 steps
    1. 1Grease all points; check blades, belts and chains
    2. 2Service due by hour meter noted

Every month1

  • 5thMonthly usage report to the agriculture departmentCHC manager · 3 steps
    1. 1Farmers served, category, area and hours per machine
    2. 2Income and expenses; board signs
    3. 3Upload on the state CHC portal or submit to the block office

Every year1

  • AprAnnual accounts, insurance and asset verificationFPO or society board · 3 steps
    1. 1Audit accounts; renew machine insurance
    2. 2Asset register matched with machines on site for the department
    3. 3Fix next year's hire rates

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Booking to receipt

  1. 1Booking takenCHC manager
  2. 2Work done and hours loggedMachine operator
  3. 3Receipt issued and paidCHC manager

CHC project from sanction to subsidy release

  1. 1Project applied on the state portalCHC manager
  2. 2Sanction and bank loanAgriculture department officerNeeds approval
  3. 3Machines bought from listed dealersFPO or society boardNeeds approval
  4. 4Physical verificationAgriculture department officer
  5. 5Subsidy creditedCHC manager

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Booking register

    Date booked · Farmer · Phone · Village · Land (acre) · Farmer category · Machine · Wanted date

  • Machine log book

    Machine · Date · Hour meter start · Hour meter end · Diesel litres · Operator · Fault or repair

  • Asset and subsidy register

    Machine · Serial or chassis number · Cost · Subsidy sanctioned · Subsidy received date · Hypothecated to · Insurance expiry

  • Daily machine checks and safe operation

    Machines run all peak season without breakdowns or accidents

    4 steps with checks

  • Scheme records and asset rules

    Keep the subsidy safe and pass verification

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Tractor with rotavator · hour9986190%
Tractor with cultivator · hour9986190%
Seed-cum-fertiliser drill sowing · acre9986190%
Multi-crop thresher · hour9986190%
Reaper harvesting · acre9986190%
Super seeder or happy seeder sowing · acre9986190%
Straw baling · acre9986190%
Laser land levelling · hour9986190%
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Insurance policyInsurance company
  • Co-operative society registrationRegistrar of Co-operative SocietiesIf it applies
  • GST registrationGST department (GSTN)If it applies
  • Vehicle permitRTO (Regional Transport Office)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

CHC managerTakes bookings, fixes the schedule, collects hire, sends usage reports.
Machine operatorRuns tractor and machines, keeps the log book, daily checks.
FPO or society boardFixes hire rates, approves repairs and credit to members, signs reports.
Agriculture department officerVerifies assets, reviews usage reports, releases subsidy and demonstration money.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a custom hiring centre?

Type one line about your business when you sign up, for example "Custom hiring centre". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Farming and dairy

Other services in farming and dairy

All 127 business types in farming and dairy

Run a custom hiring centre on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901