Skip to content
Start free

Farming and dairy · Services

MatruOS for a village dairy co-op society

Set up the way a village dairy co-op society runs: margin between union price and member price (~Rs 1-2 per litre), union commission and head-load allowance, margin on cattle feed and mineral mixture, local loose milk sale, AI and service fees. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

Start freeBook a walkthrough

Farming and dairyReady when you sign up

  • 11routines on a timetable
  • 3workflows with approvals
  • 3SOPs and checks
  • 4registers of your own
  • 5jobs for your AI team
  • 6licences tracked

7-day free trial, no card needed.

What this solves

What a village dairy co-op society deals with today, and what MatruOS sets up for it

01Today

The 10-day payment sheet with deductions takes the secretary a full day and errors start fights. Shrinkage: litres and fat paid to members exceed what the union credits.

02In MatruOS

MatruOS sets up 11 routines, 3 workflows, 4 registers and 6 licences for a village dairy co-op society, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Link 2 of the co-op three tiers: farmer
  2. village society
  3. district union
  4. state federation

Your customers

  • District milk union
  • Local loose-milk buyers in the village

Your suppliers

  • Member farmers (milk)
  • District union (cattle feed, mineral mixture, AMCU, detergents)
  • Equipment service vendor

Credit and cash

Union pays every 10 days for milk; society pays members every 10 days; feed sold on credit and deducted from the next bill; union deducts feed and services from its payment

Members are paid from the union's 10-day payment, so the society floats 1-3 days. Feed stock is held on union credit. The union's price difference arrives at year-end and funds the Diwali bonus.

Your screens use your words

  • CustomerMember (sabhasad)
  • OrderPouring
  • ItemMilk
  • InvoicePayment sheet
  • SupplierUnion
  • productFeed

How it works

How MatruOS is set up for a village dairy co-op society

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Village dairy co-op society", typed when you sign up.
  2. Recognised as a village dairy co-op societyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a village dairy co-op society

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Totals each member's litres and amount for the cycle, applies feed, AI and loan deductions, prepares the payment sheet and bank or UPI batch, and posts each member's statement after co-signing

Reads shift pouring register, cattle feed sales and stock and member register

Asks you before paying and sending

Accountant

Each shift compares member litres and weighted fat with what was dispatched and, each cycle, with the union's credited litres and fat; flags gaps over 0.5% and BMC temperatures over 4 °C

Reads shift pouring register and dispatch and union reconciliation

Works it out and shows you

Operations head

Flags members whose SNF, CLR or fat moves away from their own 30-day pattern and suggests whom to strip-test

Reads shift pouring register

Works it out and shows you

Accountant

Shows feed credit vs milk income per member; lists members who stopped pouring with credit due; drafts recovery reminders

Reads cattle feed sales and stock, member register and shift pouring register

Asks you before sending

Accountant

Prepares year-end statements, bonus-per-litre sheet from each member's pouring, and drafts of the AGM notice and audit schedules

Reads member register, shift pouring register, cattle feed sales and stock and dispatch and union reconciliation

Asks you before sending

1 / 5

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 6:00 amMorning pouringTester · 4 steps
    1. 1Zero the scale and run the tester's cleaning and calibration check
    2. 2Weigh, sample after mixing, read fat and SNF, print slip and SMS
    3. 3Smell and look at every can; COB or alcohol test and urea/starch strips on doubtful milk
    4. 4Pouring closes at 08:30
  • 8:45 amShift close and dispatch (morning)Secretary · 3 steps
    1. 1AMCU litres vs cans or BMC dip
    2. 2BMC temperature
    3. 3Seal sample, fill truck sheet, hand over to the route driver
  • 5:30 pmEvening pouring and dispatchTester · 2 steps
    1. 1Same as morning; pouring closes at 19:30
    2. 2Clean cans, tester and BMC after the shift
  • 8:00 pmDaily quality watch on members' readingsSecretary · 2 steps
    1. 1Members whose SNF or CLR fell sharply vs their own history
    2. 2Plan a surprise strip test at the next pouring

Every week1

  • MonWeekly tester calibration and feed orderSecretary · 3 steps
    1. 1Run the union standard milk sample; fat within ±0.1 of label
    2. 2BMC CIP log and agitator check
    3. 3Feed and mineral mixture stock; order from union

Every month3

  • 1st10-day member payment sheet (closes 10th, 20th, month-end)Secretary · 4 steps
    1. 1Total litres and amount per member for the cycle
    2. 2Deduct feed, mineral mixture, AI fees and loan instalments
    3. 3Chairman or committee member co-signs
    4. 4Bank or UPI batch; member SMS or passbook entry
  • 12thUnion bill reconciliation (each cycle)Secretary · 3 steps
    1. 1Union bill: litres, fat, SNF, commission, head-load, deductions
    2. 2Compare with society dispatch register; list shrinkage over 0.5%
    3. 3Raise differences with the union supervisor
  • 25thMonthly committee meeting and booksChairman · 2 steps
    1. 1Approve cash book, payments, feed purchases and staff pay
    2. 2Review feed credit outstanding and members who stopped pouring

Every year1

  • Jun, SepStatutory audit, AGM, bonus and dividendChairman · 3 steps
    1. 1Close accounts at 31 March; audit by the co-op department auditor
    2. 2AGM within the state act's time limit; approve bonus per litre and dividend
    3. 3Pay bonus and price difference before Diwali

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

New member joins

  1. 1Form and share money takenSecretary
  2. 2Committee approvesManaging committeeNeeds approval
  3. 3Member code and passbook issuedSecretary

Pouring to member payment

  1. 1Milk poured and testedTester
  2. 2Shift closed and dispatchedSecretary
  3. 3Payment sheet preparedSecretary
  4. 4Co-signedChairmanNeeds approval
  5. 5Members paidSecretary

Union settlement

  1. 1Union lab results receivedSecretary
  2. 2Reconciled with dispatch registerSecretary
  3. 3Differences raised with unionUnion supervisor
  4. 4Committee accepts the billManaging committeeNeeds approval

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Member register

    Member code · Name · Phone · Bank account or UPI · Shares held · Share capital paid · Animals (cow / buffalo) · Active pourer (days in year)

  • Shift pouring register

    Date · Shift · Member code · Milk type · Litres or kg · Fat % · SNF % · CLR

  • Dispatch and union reconciliation

    Date · Shift · Cans or BMC litres sent · Society average fat % · Union credited litres · Union fat % · Shrinkage litres · BMC temperature at dispatch °C

  • Cattle feed sales and stock

    Date · Member code · Item · Bags or kg · Amount · On credit · Stock left

  • Milk acceptance

    Accept only safe milk and pay the right price

    5 steps with checks

  • Scale, tester and BMC accuracy and cleaning

    Members trust the readings and the milk stays clean

    4 steps with checks

  • Books and governance

    Clean audit and a valid AGM

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Buffalo milk (raw, to union) · litre04010%
Cow milk (raw, to union) · litre04010%
Loose milk to village buyers · litre04010%
Compound cattle feed (resale) · bag (50 kg)23090%
Mineral mixture (resale) · kg23090%
Bypass protein feed (resale) · bag (50 kg)23090%
Fodder seed (resale) · kg12090%
AI service (union) · AI9986110%
  • Co-operative society registrationRegistrar of Co-operative Societies
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • Weighing scale stampingLegal Metrology department
  • PANIncome Tax Department
  • TAN (tax deduction account number)Income Tax DepartmentIf it applies
  • Pollution consent (CTO)State Pollution Control BoardIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

SecretaryOpens the centre, runs AMCU, reconciles litres, makes the payment sheet, feed sales, books, union correspondence.
TesterSamples each pouring, runs the milk tester, adulteration checks, cleans equipment.
HelperCans, BMC cleaning, loading the route vehicle, feed bags.
ChairmanCo-signs payments, chairs committee and AGM, approves purchases.
Managing committeeApproves payment sheets, bonus, staff and purchases.
Union supervisorVisits, testing audit, rate chart updates, AI and vet coordination.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a village dairy co-op society?

Type one line about your business when you sign up, for example "Village dairy co-op society". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Farming and dairy

Other services in farming and dairy

All 127 business types in farming and dairy

Run a village dairy co-op society on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

Start freeBook a walkthrough
See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901