Your customers
- Tractor-owning farmers
- Custom-hire owners and drivers
- CHCs
- Threshers and implement owners
Farming and dairy · Services
MatruOS for a farm machinery spares dealer
Set up the way a farm machinery spares dealer runs: labour charges for repairs and overhauls; margin on spares, tyres, batteries and oils; breakdown call-out charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a farm machinery spares dealer deals with today, and what MatruOS sets up for it
Today
Udhaar to dozens of farmers; some never pay. Wrong part ordered for the model and year; returns and lost days.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 5 licences for a farm machinery spares dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Parts makers and distributors
- spares shop and mechanic
- tractor owner
Your suppliers
- Spares distributors
- Tyre dealers
- Battery dealers
- Lubricant distributors
- Re-boring and fuel pump workshops
Credit and cash
Buys on 15-30 days; farmers pay labour in cash and parts after harvest; drivers' bills charged to tractor owners
Stock bought before the sowing and harvest rushes; udhaar comes back after the crop is sold; distributor dues monthly
Your screens use your words
OrderJobItemPartInvoiceBillproductRepairemployeeHelper
How it works
How MatruOS is set up for a farm machinery spares dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Farm machinery spares dealer", typed when you sign up.
- Recognised as a farm machinery spares dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a farm machinery spares dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Orders the day's jobs by urgency and route and lists parts needed
Works it out and shows you
Builds the order with part numbers for the right models, flags slow parts and tags each part with its GST rate
Asks you before sending
Lists balances by age and drafts reminders after harvest
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amOpen shop and plan the day's jobs
- 1Jobs waiting by urgency: field breakdowns first in the season
- 2Parts needed for today's jobs checked against stock
8:00 pmClose the day's bills and khata
- 1Every job slip billed: parts at their GST rate, labour at 18%
- 2Udhaar posted to the khata
Every week
MonWeekly parts order to the distributor
- 1Parts below reorder level and parts asked for but not in stock
- 2Check model and part number before ordering
Every month
10thDistributor dues and slow stock
- 1Distributor statements matched and paid
- 2Parts not sold in 6 months listed for return or discount
Every year
MarYear-end stock count and GST annual return
- 1Count stock and value at cost
- 2Used oil and old batteries handed to an authorised collector
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Engine or gearbox overhaul
- 1Tractor dismantled and fault found
- 2Estimate approved by ownerNeeds approval
- 3Parts bought and fitted
- 4Test run done
- 5Billed and paid or put on khata
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Repair job slip
Udhaar khata
Parts to order and stock
Repair quality and test run
Tractor does not come back for the same fault
Billing and credit limits
Right GST and credit kept in check
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Rear tractor tyre 13.6-28 | 4011 | 5% |
| Front tractor tyre 6.00-16 | 4011 | 5% |
| Tractor tube | 4013 | 5% |
| Clutch plate assembly | 8708 | 5% |
| Hydraulic pump | 8413 | 5% |
| Filters set (oil, diesel, air) | 8421 | 18% |
| Engine oil | 2710 | 18% |
| Tractor battery 88 Ah | 8507 | 18% |
| Rotavator blades set | 8432 | 5% |
| V-belt (thresher and implements) | 4010 | 18% |
| Repair and service labour | 998714 | 18% |
| Engine overhaul labour | 998714 | 18% |
- Udyam (MSME) registration
- GST registrationIf it applies
- Shops and Establishments registrationIf it applies
- Trade licenceIf it applies
- Hazardous waste authorisationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner mistriDiagnoses, does the hard repairs, quotes, gives credit, buys parts.
HelperDismantling, washing parts, puncture and tyre fitting, field calls with the mistri.
Counter personSells parts, writes bills and khata, takes calls.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a farm machinery spares dealer?
Type one line about your business when you sign up, for example "Farm machinery spares dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other services in farming and dairy
Run a farm machinery spares dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes