Your customers
- Dairies and ice-cream makers
- Frozen food and meat processors
- Seafood exporters
- Quick-commerce and modern retail warehouses
- Pharma and vaccine distributors
- Fruit and vegetable exporters
Farming and dairy · Services
MatruOS for a reefer truck operator
Set up the way a reefer truck operator runs: freight per trip or per km, monthly dedicated contracts per vehicle, detention charges, multi-drop charges in city distribution. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a reefer truck operator deals with today, and what MatruOS sets up for it
Today
Temperature excursion claims with no trip-wise logger proof. Reefer diesel not separated from engine diesel, so trip cost is guessed.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 8 licences for a reefer truck operator, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Processor or warehouse
- reefer operator
- distributor, retailer, port or hospital
Your suppliers
- Vehicle and reefer unit dealers
- NBFCs and banks (vehicle loans)
- Diesel pumps
- Reefer service workshops
- Tyre dealers
- Telematics providers
- Insurers
Credit and cash
Contract shippers pay 30-60 days from bill with POD and temperature report; brokers pay 50-90% advance on trip loads; vehicle EMIs due monthly; diesel on 7-15 days credit from a fuel pump in some cases
Diesel, tolls and driver allowances are paid every trip while shippers pay 30-60 days later; one claim for a temperature excursion can wipe out a month's margin on a vehicle
Your screens use your words
CustomerShipperOrderTripItemLoadInvoiceFreight billproductFreight
How it works
How MatruOS is set up for a reefer truck operator
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Reefer truck operator", typed when you sign up.
- Recognised as a reefer truck operatorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a reefer truck operator
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Watches box temperatures of running trips and alerts the dispatcher on any reading outside range for 15 minutes, builds the trip temperature report, shows reefer diesel per hour per vehicle, and reminds of services and papers due
Works it out and shows you
Drafts freight bills only for trips with POD and temperature report, ages shipper dues and drafts reminders, and lists claims deducted
Asks you before sending
Lists vehicles finishing trips away from base and drafts return-load requests to regular shippers and brokers on those lanes
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:30 amPre-trip check and pre-cool
- 1Wash and dry the box; door seals and drain plugs checked
- 2Reefer fuel, belts and alarms checked; logger and GPS working
- 3Box pre-cooled to the set point before reaching the dock
- 4Photo of the display at set point
8:00 amLive temperature and route watch
- 1Check every running vehicle's box temperature and location on the portal
- 2Call the driver at any alarm or reading outside range for 15 minutes
- 3Note excursions with time and cause
7:00 pmClose trips with POD and temperature report
- 1Collect POD photo and logger report for each delivered trip
- 2Enter reefer hours and diesel for the trip
- 3Send the temperature report to the shipper
Every week
MonWeekly freight billing and dues
- 1Bill all trips with POD and temperature report attached
- 2List shipper bills past due and claims deducted
Mon, ThuPlan return loads
- 1List vehicles ending trips in other cities this week
- 2Ask regular shippers and brokers for return loads on those lanes
Every month
3rdMonthly fleet cost and papers review
- 1Reefer diesel per hour and km per litre per vehicle
- 2Permits, fitness, insurance and PUC due in the next 60 days
- 3Reefer units due for service
Every year
JunAnnual shipper and GDP audit pack
- 1Temperature mapping of vehicles used for pharma
- 2Driver training records, cleaning logs and calibration certificates of loggers
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Cold trip from booking to payment
- 1Trip booked and vehicle assigned
- 2Pre-cooled and loaded
- 3In transit with live watch
- 4Delivered with POD
- 5Temperature report acceptedNeeds approval
- 6Billed and paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Trips
Reefer temperature and unit log
Vehicle papers and service
Freight bills
Cold trip temperature control
Deliver the load within its temperature range with proof
Reefer unit and vehicle maintenance
No breakdown on the road
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Reefer freight intercity 32 ft (per km) | 996511 | 5% |
| Reefer freight intercity 20-22 ft (per km) | 996511 | 5% |
| City reefer van 14 ft (per day contract) | 996511 | 5% |
| Dedicated monthly reefer contract 20 ft | 996511 | 5% |
| Detention charge | 996511 | 5% |
| Multi-drop charge | 996511 | 5% |
- Vehicle permit
- Vehicle fitness certificate
- Insurance policy
- FSSAI food licence
- GST registration
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Fleet ownerSigns shipper contracts, sets rates, handles finance and claims.
DispatcherPlans trips and return loads, watches live temperature and GPS, sends reports to shippers.
DriverPre-cools, loads with the shipper, keeps the unit running at set point, collects POD.
MechanicServices reefer units and engines, fixes alarms, keeps the service log.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a reefer truck operator?
Type one line about your business when you sign up, for example "Reefer truck operator". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other services in farming and dairy
Run a reefer truck operator on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes