Your customers
- Neighbouring farmers
- Farmers in nearby villages
- Brick kilns and builders (haulage)
- Mandi traders (produce trips)
Farming and dairy · Services
MatruOS for a tractor hire business
Set up the way a tractor hire business runs: hire charges per hour, acre, bigha or trolley trip for ploughing, rotavator, sowing, threshing and haulage. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tractor hire business deals with today, and what MatruOS sets up for it
Today
Dues from 50-200 farmers live in memory or a diary; 10-25% never come back. Hours and dues told to the owner at night get forgotten.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 4 licences for a tractor hire business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Machinery dealer and financier
- tractor owner
- small farmer
Your suppliers
- Tractor dealer and financier
- Diesel pump
- Village mechanic and spares shop
- Tyre dealer
- Implement fabricator
Credit and cash
Farmers pay cash, UPI or after harvest (udhaar, 10-25% never recovered); diesel cash or the pump's monthly credit; tractor EMI half-yearly or quarterly
Peaks in May-Jul and Oct-Dec; dues come after the kharif and rabi harvests; EMI due Jun and Dec often before dues are in
Your screens use your words
CustomerFarmerOrderJobItemImplementInvoiceHisaabproductWorkemployeeDriver
How it works
How MatruOS is set up for a tractor hire business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tractor on hire", typed when you sign up.
- Recognised as a tractor hire businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tractor hire business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns each voice note into a job diary entry with farmer, work, hours, rate, paid and due
Works it out and shows you
Orders tomorrow's jobs by village and implement and drafts confirmations
Asks you before sending
Works out litres per hour by implement and driver and flags outliers
Works it out and shows you
Lists dues by farmer and age and drafts polite UPI reminders after harvest
Asks you before sending
Shows EMI and insurance due 30 days ahead against expected collections
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:00 amStart the day and first field
- 1Check engine oil, coolant, air filter and tyre pressure
- 2Grease the PTO shaft and implement points; PTO guard in place
- 3Note the hour meter before leaving
1:00 pmLog each job as it finishes
- 1Voice note: farmer, work, hours or acres, paid or due
- 2Diesel bought and hour meter
7:00 pmEvening booking and collection round
- 1Confirm tomorrow's jobs in route order
- 2Collect cash from today's jobs; mark dues
Every week
SunWeekly diesel per hour and driver settlement
- 1Litres per hour by implement and driver
- 2Pay driver wages less advances
Every month
1stService at 250-300 hours
- 1Engine oil and filter, diesel filters, air filter, gearbox oil level
- 2Rotavator blades and bolts; cultivator tynes
Every year
May, NovEMI and insurance planning
- 1EMI due amount vs dues expected and cash in hand
- 2Renew insurance and PUC; check permit if hauling
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Booking to collection
- 1Booked by phone
- 2Work done and hours noted
- 3Udhaar allowedNeeds approval
- 4Collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Job and dues diary
Diesel and hour meter
Tractor and implement card
Field and road safety
No accidents with PTO, rotavator or on the road
Hour-based service
No breakdown in the peak
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Rotavator work | 998619 | 0% |
| Cultivator (kalti) ploughing | 998619 | 0% |
| Disc plough or MB plough | 998619 | 0% |
| Seed drill sowing | 998619 | 0% |
| Threshing | 998619 | 0% |
| Levelling with leveller | 998619 | 0% |
| Produce trip to mandi | 998619 | 0% |
| Sand or brick haulage by trolley | 996511 | 5% |
- Insurance policy
- Vehicle permitIf it applies
- Vehicle fitness certificateIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerTakes bookings by phone, fixes rates, collects dues, pays EMI and diesel.
DriverDrives and runs implements, buys diesel, tells the owner hours and dues.
Village mechanicServicing and breakdown repair.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tractor hire business?
Type one line about your business when you sign up, for example "Tractor on hire". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other services in farming and dairy
Run a tractor hire business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes