Your customers
- Walk-in households
- Students and office-goers
- Birthday and party customers
- Delivery-app customers
- Offices, schools and caterers (bulk)
- Tea stalls and small hotels (pav and buns)
Food and grocery · Shops and showrooms
MatruOS for a bakery shop
Set up the way a bakery shop runs: sale of breads, buns, puffs, cookies, rusk and khari baked on site; cakes and pastries over the counter; custom cake orders; delivery-app orders; party and corporate orders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a bakery shop deals with today, and what MatruOS sets up for it
Today
Unsold bread, puffs and pastries are thrown away at night. Cake orders on paper are missed, late or have the wrong message.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 9 licences for a bakery shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Mill and ingredient suppliers
- bakery kitchen
- counter, apps and orders
- consumer
Your suppliers
- Bakery ingredients supplier
- Flour mill or distributor (maida and atta)
- Dairy (butter, cream, milk) and egg supplier
- Chocolate and compound supplier
- Cake box and board supplier
- Gas or power
Credit and cash
Ingredients on 7-15 days; cake orders take 30-50% advance; counter sales cash and UPI; delivery apps settle weekly less commission; bulk buyers 15-30 days
Daily cash business; app settlements weekly; Christmas and festival stock bought 3-4 weeks ahead
Your screens use your words
OrderCake orderInvoiceBillproductItem
How it works
How MatruOS is set up for a bakery shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Bakery shop", typed when you sign up.
- Recognised as a bakery shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a bakery shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Takes cake orders from WhatsApp into the order book with flavour, weight, eggless, message and design photo, reads the message back to the customer, lists today's orders by pick-up time for the decorator, and sends a ready message with photo
Asks you before sending
Suggests tomorrow's quantity of each item from the last weeks' sales, leftovers, weather and the day, and lists ingredients short for tomorrow
Works it out and shows you
Works out cost per kg of cake and per piece of the top items at current rates, shows margin falls and waste, and suggests price changes
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
4:00 amEarly bake of bread, buns and pav
- 1Dough by recipe; proof; bake
- 2Oven temperature for bread
- 3Cool before slicing and bagging
- 4Note quantities on the bake sheet with best-before
9:00 amPuffs, khari and cookies bake
- 1Bake quantities from the plan; puffs in two lots for morning and evening
- 2Label packed items with name, veg or egg mark, weight and best-before
1:00 pmCake orders and evening pastry
- 1Read today's order book; bake sponges for each weight
- 2Eggless orders made with separate tools
- 3Message and design checked against the order before boxing
- 4Cakes in chiller until pick-up
10:00 pmClosing leftovers and plan for tomorrow
- 1Count what is left; move to discount, staff or discard by date
- 2Count cash and UPI; note app orders
- 3Set tomorrow's bake quantities
Every week
Mon, ThuTwice-weekly ingredient order
- 1Check stock against reorder levels; cream and butter expiry
- 2Order from the ingredients supplier
WedWeekly delivery-app settlement check
- 1Match payouts with orders, commission and cancellations
- 2Raise disputes for wrong deductions
Every month
5thMonthly cake and puff costing
- 1Cost per kg of cake and per puff at current cream, butter and chocolate rates
- 2Waste as a share of bakes last month
- 3Pay supplier bills
Every year
AprFSSAI, scale and fire renewals
- 1FSSAI licence renewal and return where required
- 2Scale stamping, fire extinguisher refill, pest control contract
- 3Staff medical certificates
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Custom cake order to pick-up
- 1Booked with design and advance
- 2Sponge baked
- 3Decorated and message checked
- 4Customer told it is ready
- 5Picked up or delivered and balance paid
Office or school bulk order
- 1Quote
- 2Confirmed with PO or advanceNeeds approval
- 3Baked and packed
- 4Delivered and invoiced
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Cake order book
Daily bake sheet
Ingredient stock
Bakery food safety
Safe, fresh products and a clean FSSAI record
Cake order check before handover
Every custom cake is right the first time
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Sandwich bread (400 g) | 190590 | 0% |
| Pav or dinner rolls (pack) | 190590 | 0% |
| Veg puff | 190590 | 5% |
| Egg puff | 190590 | 5% |
| Khari | 190590 | 5% |
| Rusk or toast | 190540 | 0% |
| Nankhatai and cookies | 190531 | 5% |
| Pastry (cream) | 190590 | 5% |
| Black forest or pineapple cake | 190590 | 5% |
| Custom theme cake | 190590 | 5% |
| Plum cake | 190590 | 5% |
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Weighing scale stamping
- GST registrationIf it applies
- Udyam (MSME) registration
- Fire NOCIf it applies
- Health or eating-house licenceIf it applies
- EPR registration for plastic packagingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys ingredients, fixes prices, takes big orders, apps, cash and licences.
Head bakerBake plan, dough and batters, oven, recipes.
Cake decoratorCream, icing, designs, messages, order finishing.
Counter staffSales, billing, cake orders, packing, chiller care.
Helper and delivery boyCleaning, trays, deliveries.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a bakery shop?
Type one line about your business when you sign up, for example "Bakery shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other shops and showrooms in food and grocery
Run a bakery shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes