Your customers
- Walk-in families
- Festival and gift buyers
- Corporate gift orders (Diwali)
- Wedding and party hosts
- Temples (prasad)
Food and grocery · Shops and showrooms
MatruOS for a sweets, namkeen and farsan shop
Set up the way a sweets, namkeen and farsan shop runs: margin on sweets, namkeen and snacks made in its own kitchen; festival gift boxes and party orders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a sweets, namkeen and farsan shop deals with today, and what MatruOS sets up for it
Today
Too many trays of milk sweets go stale; too few of the fast ones run out by evening. The cost of each sweet is not known when khoya and ghee prices jump before festivals.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 11 licences for a sweets, namkeen and farsan shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- dudhiya, khoya maker, chhena maker
- halwai kitchen
- shop counter
- consumer
Your suppliers
- Dudhiyas (milk)
- Khoya bhattis and mawa mandi
- Chhena makers (east)
- Ghee, sugar and dry fruit traders
- Box and packing suppliers
Credit and cash
Counter sales cash and UPI; corporate orders 50% advance and balance in 15 to 30 days; party orders advance; milk paid every 10 or 15 days; khoya daily cash or weekly; dry fruits 15 to 30 days
Daily cash from the counter; festival stock of ghee, dry fruits and boxes is bought 3 to 6 weeks ahead; corporate balances come after the festival
Your screens use your words
ItemMithaiInvoiceBillBatchTray
How it works
How MatruOS is set up for a sweets, namkeen and farsan shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Sweets, namkeen and farsan shop", typed when you sign up.
- Recognised as a sweets, namkeen and farsan shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a sweets, namkeen and farsan shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Suggests tomorrow's kg per sweet from sales, leftovers and orders, lists khoya, milk and chhena to order, and prints tray labels with best-before dates
Works it out and shows you
Works out cost per kg of each sweet from current input prices and yields and suggests new counter rates
Works it out and shows you
Builds the festival order list with quantities by date, inputs to book, advances received and balances due, and drafts reminders
Asks you before sending
Totals each supplier's khoya, milk and chhena for the cycle and prepares payments
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:30 amMorning milk and khoya receiving
- 1Measure milk and check fat
- 2Khoya: smell, taste and iodine test for starch
- 3Keep the supplier's bill or slip
6:00 amMorning production and breakfast items
- 1Jalebi, samosa and kachori for the breakfast rush
- 2Milk sweets as per the day's plan
- 3Trays labelled with best before
8:00 amCounter opening check
- 1Every tray shows its best before date
- 2Display counter temperature for milk sweets
- 3Expired trays removed
4:00 pmTomorrow's production plan
- 1What sold today and what is left
- 2Party orders due tomorrow
- 3Order khoya, milk and chhena for tomorrow
10:00 pmNight closing and leftover count
- 1Kg left per sweet into the tray register
- 2Milk sweets into the chiller
- 3Cash and UPI total
Every week
Mon 3:00 pmSupplier hisab (milk every 10 or 15 days, khoya weekly)
- 1Total khoya and milk per supplier
- 2Pay and note it
Every month
1stMonthly sweet costing and rate review
- 1Cost per kg of each sweet from khoya, milk, ghee, sugar and gas
- 2Revise counter rates where cost has risen
20thMonthly pest control and kitchen deep clean
- 1Pest control done and slip filed
- 2Kadhais, chimneys and drains deep cleaned
Every year
MarFSSAI, trade, health and fire renewals
- 1FSSAI licence
- 2Municipal trade and health licence
- 3Fire NOC and scale stamping
- 4Medical fitness of food handlers
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Party or wedding order
- 1Order with items and kg
- 2Advance receivedNeeds approval
- 3Made the day before or the same morning
- 4Packed and handed over
- 5Balance paid
Corporate Diwali gift boxes
- 1Quote and box sample
- 2Purchase order and 50% advanceNeeds approval
- 3Boxes made and labelled
- 4Delivered with invoice
- 5Balance collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily production and tray register
Milk, khoya and chhena purchase
Party and gift box order book
Loose sweets best-before and display
Sell only fresh sweets and meet the best-before rule for loose sweets
Khoya, chhena, milk and ghee intake
Keep adulterated inputs out of the kitchen
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Kaju katli | 2106 | 5% |
| Khoya barfi | 2106 | 5% |
| Kalakand | 2106 | 5% |
| Milk cake | 2106 | 5% |
| Peda | 2106 | 5% |
| Rasgulla | 2106 | 5% |
| Gulab jamun | 2106 | 5% |
| Rasmalai | 2106 | 5% |
| Rabri | 0402 | 5% |
| Motichoor laddoo | 2106 | 5% |
| Jalebi (fresh) | 2106 | 5% |
| Samosa | 2106 | 5% |
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Health or eating-house licence
- Weighing scale stamping
- GST registrationIf it applies
- Fire NOC
- Packaged commodities registration (Legal Metrology)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys khoya, ghee and dry fruits, sets rates, takes party and corporate orders, handles cash.
Head halwaiPlans the day's production, makes key sweets, checks quality.
KarigarMilk reduction, chhena, frying, syrup, cutting and trays.
Counter staffSells, packs boxes, labels trays, takes UPI.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a sweets, namkeen and farsan shop?
Type one line about your business when you sign up, for example "Sweets, namkeen and farsan shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other shops and showrooms in food and grocery
Run a sweets, namkeen and farsan shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes