Your customers
- Importers in Saudi Arabia
- UAE
- Iraq
- Iran
- Kuwait
- EU
- UK
- US
- Domestic brands and modern trade
- Wholesalers in Delhi and Mumbai
- Merchant exporters
Food and grocery · Makers and factories
MatruOS for a basmati mill and exporter
Set up the way a basmati mill and exporter runs: spread between paddy cost and aged, graded basmati price; export premium for length and ageing; private-label packing for brands and retailers; brokens and by-products. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a basmati mill and exporter deals with today, and what MatruOS sets up for it
Today
A pesticide residue failure at an EU or US port rejects a whole container. Aged stock value and carrying cost are unclear, so the hold-or-sell call is a guess.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 15 licences for a basmati mill and exporter, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer
- arhtiya
- basmati miller-exporter
- importer or brand
- retail abroad and in India
Your suppliers
- Arhtiyas in Haryana and Punjab mandis (basmati paddy)
- Farmers registered on BasmatiNet
- Bag and pouch printers
- NABL testing labs
- Freight forwarders and CHAs
- Shipping lines
Credit and cash
Pays arhtiya 2-7 days; export on LC at sight, CAD or 20-30% advance, 30-90 days for trusted importers; domestic 15-45 days
Very high working capital: a whole year's paddy bought in Sep-Dec, aged 6-24 months; funded by packing credit (PCFC), CC limits and promoter money; realisation 30-90 days after shipment
Your screens use your words
CustomerImporterOrderContractItemLotInvoiceExport invoiceproductVarietydeliveryShipment
How it works
How MatruOS is set up for a basmati mill and exporter
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Basmati mill and exporter", typed when you sign up.
- Recognised as a basmati mill and exporterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a basmati mill and exporter
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Each morning lists paddy rates by variety and mandi, export price signals and open contract cover, and suggests a buying range
Asks you before sending
Blocks lots with pending or near-limit tests from EU and US contracts, suggests clean lots for each contract and reminds when samples are due
Works it out and shows you
Drafts invoice, packing list, certificate of origin and phyto applications and checks them against the contract and LC terms
Asks you before sending and signing
Shows aged stock by variety and month with cost, interest to date and today's value, and marks lots where holding no longer pays
Works it out and shows you
Tracks each shipment's due date, realisation, e-BRC and RoDTEP claim, and drafts reminders to buyers and the bank
Asks you before sending
1 / 5
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amDaily packing and stuffing plan
- 1Contracts due in the next 15 days, lots allocated and pack sizes
- 2Labels and bags approved by buyer before packing
- 3Container stuffing slots and CHA times
9:00 amMandi buying round (Sep-Dec)
- 1Rates by variety from 4-6 mandis and the director's buying range
- 2Moisture of basmati paddy
- 3Grain length and admixture check on sample
- 4Book lots with village list for traceability
11:00 amResidue test hold before allocation
- 1Lots with tests pending or near the MRL are blocked from EU and US contracts
- 2New samples sent to the NABL lab with chain of custody
Every week
Tue, FriShipment document pack
- 1Invoice, packing list, shipping bill, phyto, certificate of origin, test report
- 2BL draft checked and documents sent to the bank or buyer
Every month
1stAged stock sell-or-hold review
- 1Stock by variety, crop year and form with cost plus interest
- 2Today's realisation for each, compared with holding further
10thForex realisation, e-BRC and RoDTEP follow-up
- 1Shipments not yet realised past due date
- 2e-BRC generated and RoDTEP claimed for realised bills
- 3GST refund under LUT filed
Every year
MarRCMC, FSSAI, consent and LUT renewal
- 1File the new LUT for the financial year
- 2APEDA RCMC, FSSAI central licence, pollution consent and boiler dates checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Export contract to realisation
- 1Contract signedNeeds approval
- 2Pre-shipment sample approved
- 3Lots tested and allocated
- 4Packed and stuffed
- 5Shipping bill and BL
- 6Documents to bank
- 7Realised and e-BRC
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Paddy and rice lots (ageing)
Export contracts and shipments
Samples and residue tests
Lot traceability and residue control
No container rejected for pesticide residue
Export pack and quality check
Ship exactly the contracted quality and pack
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| 1121 basmati steam rice (export) | 10063020 | 0% |
| 1121 golden sela basmati (export) | 10063020 | 0% |
| 1509 basmati sela (export) | 10063020 | 0% |
| Traditional basmati raw (aged) | 10063020 | 0% |
| Basmati rice packed and labelled (domestic 5 kg) | 10063020 | 5% |
| Basmati rice loose (domestic) | 10063020 | 0% |
| Basmati brokens (dubar, tibar, mogra) | 100640 | 0% |
| Rice bran (basmati) | 230240 | 0% |
| Rice husk | 1213 | 0% |
- GST registration
- Udyam (MSME) registration
- FSSAI food licence
- Import Export Code (IEC)
- Export council membership (RCMC)
- GST Letter of Undertaking (LUT) for exports
- APMC mandi licence
- Factory licence
- Pollution consent (CTO)
- Boiler registration and certificate
- Weighing scale stamping
- Fire NOC
- TrademarkIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DirectorSets the buying strategy and ageing, signs export contracts, arranges packing credit, decides sell or hold.
Purchase headBuys paddy through arhtiyas each morning in season, checks variety and moisture, books lots.
Plant headMilling, sela and steam processing, sortex and grading to buyer spec, packing.
QC chemistGrain length, moisture, brokens and chalky checks, sends samples to the NABL lab, keeps lot test files.
Export executiveContracts, pre-shipment samples, forwarder and CHA, shipping bill, phyto and COO, bank documents.
AccountantPacking credit, forex realisation, e-BRC, RoDTEP, GST refunds under LUT, stock statements.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a basmati mill and exporter?
Type one line about your business when you sign up, for example "Basmati mill and exporter". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a basmati mill and exporter on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes