Your customers
- Distributors and kirana
- Wholesalers
- HoReCa and caterers
- Modern trade
- D2C brands (private label)
- Export to the diaspora
Food and grocery · Makers and factories
MatruOS for a spices and masala unit
Set up the way a spices and masala unit runs: margin on straight powders and blended masalas over whole-spice cost; private label for modern trade and D2C brands; job grinding; bulk 25 kg packs for HoReCa. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a spices and masala unit deals with today, and what MatruOS sets up for it
Today
Buying the year's spices at harvest locks capital and price calls go wrong. Recipe cost changes but MRP is printed for months.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 13 licences for a spices and masala unit, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Yard or cleaner
- masala maker
- distributor
- kirana
- consumer
Your suppliers
- APMC arhtiyas and spice wholesalers
- Seed spice cleaners
- Cold storages (chilli)
- Laminate pouch printers
- Carton makers
- NABL labs
- Machine makers
Credit and cash
Buys at harvest in cash or 7-15 days; distributors pay 15-30 days with schemes; modern trade 45-60 days; HoReCa 15-30 days
Huge buying in Mar-May on cash credit and trade credit; stock is sold through the year; scheme claims settled monthly; festival build in Aug-Sep
Your screens use your words
CustomerDistributorItemPouchproductMasalaSupplierArhtiya or wholesaler
How it works
How MatruOS is set up for a spices and masala unit
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Spices and masala unit", typed when you sign up.
- Recognised as a spices and masala unitRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a spices and masala unit
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out grind loss and yield for every batch, flags batches above 5% loss, and shows loss by product and operator
Works it out and shows you
Turns beat reports into orders per outlet and distributor, keeps outlet history and flags outlets with old-batch stock on the shelf
Asks you before sending
Projects the 12-month need per spice from sales and recipes, shows stock cover and price trend, suggests buy quantity and timing, and blocks lots with no COA or a failed test from issue
Works it out and shows you
Accrues schemes per invoice and checks distributor claims before approval; recomputes cost per pouch and flags SKUs below target margin
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:30 amIssue spices and grind (cool morning hours)
- 1Issue whole spices by lot against the batch card
- 2Clean, dry and roast where the recipe says
- 3Grinding temperature kept low to save oil and colour
- 4Sieve to mesh and pass over magnets
10:00 amSalesman beat orders
- 1Visit today's beat of kiranas; take orders and note stock and expiry on the shelf
- 2Send the orders to the distributor and the unit
10:30 amBlend, QC and release
- 1Moisture of powder
- 2Colour, aroma and taste against the standard sample
- 3Release the batch on the batch card
12:00 pmPacking and coding
- 1Net weight check on 10 pouches an hour
- 2Batch, manufacture date, best before, MRP, FSSAI logo and number on every pouch
5:30 pmDaily grind loss and batch yield
- 1Powder out vs spice in for each batch
- 2Note batches with high loss and the reason
Every week
MonWeekly whole spice buying check
- 1Stock cover in weeks for each spice
- 2Yard and wholesale prices this week
- 3Buy only the gap unless prices are at the season low
Every month
5thMonthly scheme claims and recipe cost vs MRP
- 1Check distributor scheme claims against invoices before approval
- 2Recompute cost per pouch at current spice prices; flag SKUs below target margin
- 3File GST returns
Every year
MarAnnual licence renewal and full test round
- 1Renew FSSAI licence and Legal Metrology packer registration
- 2Send each product to a NABL lab for the full spice standard, lead, Sudan dyes and pesticides
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Batch production
- 1Batch card issued
- 2Spices issued from tested lots
- 3Ground, sieved and blended
- 4QC releaseNeeds approval
- 5Packed and coded
Distributor order to collection
- 1Order from salesman or distributor
- 2Credit and scheme approvedNeeds approval
- 3Invoiced and dispatched
- 4Scheme claim checked
- 5Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Batch card
Whole spice lots and tests
Distributor orders, schemes and dues
Raw spice acceptance and product standard
Only clean, unadulterated spices go into production
Grinding hygiene
No metal, dust or allergen carry-over and full aroma kept
Packing and label
Every pouch is legal and full weight
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Red chilli powder | 09042211 | 5% |
| Turmeric powder | 09103030 | 5% |
| Coriander powder | 09092200 | 5% |
| Cumin powder | 09093200 | 5% |
| Garam masala 100 g | 09109100 | 5% |
| Chhole or pav bhaji masala 100 g | 09109100 | 5% |
| Sambar or rasam powder 200 g | 09109100 | 5% |
| Kitchen king or meat masala 100 g | 09109100 | 5% |
| Chai masala 50 g | 09109100 | 5% |
| HoReCa bulk masala 25 kg | 09109100 | 5% |
| Private-label grinding and packing | 998817 | 5% |
- FSSAI food licence
- GST registration
- Udyam (MSME) registration
- Weighing scale stamping
- Packaged commodities registration (Legal Metrology)
- Factory licenceIf it applies
- Agmark certificate of authorisationIf it applies
- TrademarkIf it applies
- EPR registration for plastic packagingIf it applies
- Pollution consent (CTO)If it applies
- Import Export Code (IEC)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerAnnual buying, recipes, pricing and MRP, distributors and schemes.
Production supervisorBatch cards, roasting, grinding, blending, grind loss.
QC chemist (small and up)Moisture, colour value, volatile oil, adulteration screens, lab samples, release.
Packing in-chargeFFS machines, batch and MRP coding, net weight, cartons.
SalesmanDaily beat of kiranas, distributor orders, schemes, returns.
AccountantGST, distributor ledger, scheme claims.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a spices and masala unit?
Type one line about your business when you sign up, for example "Spices and masala unit". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a spices and masala unit on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes