Your customers
- Rice wholesalers in consuming states (via broker)
- Packers and regional brands
- Merchant exporters
- Idli-rava and feed makers (brokens)
- Solvent extraction plants (bran)
- Boilers and brick kilns (husk)
Food and grocery · Makers and factories
MatruOS for a rice mill
Set up the way a rice mill runs: conversion margin on rice over paddy cost plus milling cost, plus by-products (husk, bran, brokens) that are 8-12% of revenue; some gain on stock held through the year. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a rice mill deals with today, and what MatruOS sets up for it
Today
Out-turn per lot is never computed, so the owner cannot tell which variety, village or arhtiya made a loss. Broker sauda lives on slips and WhatsApp, so the delivered and pending quantity and rate get disputed.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 11 licences for a rice mill, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer
- arhtiya at mandi
- rice mill
- broker
- wholesaler
- retailer
Your suppliers
- Kachha arhtiya at the APMC mandi (paddy)
- Farmers and village traders
- FPOs
- Gunny and PP bag traders
- Rubber roll and sortex spares dealers
- Power utility
- Transporters
Credit and cash
Pays the arhtiya in 2-7 days by RTGS (cash for small farmers); sells rice on 15-30 days through brokers, exporters in 7-15 days; broker takes 0.5-1% from each side; by-products cash or 7 days
Working capital peaks Oct-Jan when the year's paddy is bought; the bank CC limit is drawn against the monthly stock statement; it is repaid Feb-Sep as rice is sold; gaps are filled by arhtiya credit and hand loans at 12-18%
Your screens use your words
CustomerPartyOrderSaudaItemPaddy lotInvoiceBillSupplierArhtiyaproductQuality (variety)deliveryLifting
How it works
How MatruOS is set up for a rice mill
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Rice mill", typed when you sign up.
- Recognised as a rice millRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a rice mill
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Each morning lists mandi rates by variety, open rice demand and its price, bank drawing power left, and suggests a buying rate per variety
Asks you before sending
Applies the deduction chart to each truck's weights and moisture, fills net weight and deduction in the lot and prints or sends the slip to the arhtiya
Works it out and shows you
Ties each shift's rice, brokens, bran and rejects back to its paddy lot, works out out-turn and power per quintal, and flags lots below target by variety and arhtiya
Works it out and shows you
Matches every truck to its sauda, keeps pending quantity, drafts the invoice and e-way bill, and drafts reminders for overdue lifting and payment
Asks you before sending
Counts bags handled for the hamali sheet and compares by-products expected from milling with what was sold, flagging shortfalls
Asks you before paying
Builds the month-end stock by variety at cost and market value in the bank's format and drafts the GST return summaries
Asks you before sending
Reminds 60 days ahead for factory licence, pollution consent, FSSAI, APMC licence, weighbridge stamping, fire and insurance, with the document list
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amFix the day's paddy buying rate and read broker demand
- 1Read mandi arrivals and rates for each variety and the brokers' rice demand
- 2Check the bank drawing power left and godown space
- 3Send the buying rate per variety to arhtiyas and the gate
8:00 amPaddy intake at the gate (weigh, moisture, deduction)
- 1Gross weight on the weighbridge; note truck number and arhtiya
- 2Moisture from at least 3 bags per truck
- 3Look for foreign matter, damaged and discoloured grain and mixed varieties
- 4Unload to the lot's stack, tare weight, print the deduction slip
5:00 pmDispatch trucks against sauda with bill and e-way bill
- 1Match each loaded truck to an open sauda and its marka
- 2Make the tax invoice, e-way bill and bilty
- 3Update lifted quantity and send the dispatch note to the broker
7:00 pmShift milling log and out-turn
- 1Paddy issued from which lot, head rice, brokens, bran and rejects bagged
- 2Broken % in head rice
- 3Rubber roll condition and polisher stones checked
- 4Note the power meter reading
Every week
SatSettle hamali and by-product lifting
- 1Count bags in and out from gate entries and pay the hamal gang
- 2Check husk, bran and brokens lifted against what milling produced
MonRubber roll, whitener and sortex check
- 1Change rubber rolls if worn (every 8-15 days in season)
- 2Clean sortex chutes and check ejector air pressure
Every month
7thMonthly stock statement to the bank and GST returns
- 1Physical count of paddy and rice by variety
- 2Value stock and file the stock statement for drawing power
- 3GSTR-1 by the 11th, GSTR-3B by the 20th; mandi fee and cess return
15thGodown fumigation and rodent check
- 1Fumigate stacks under cover with a licensed operator; keep the area sealed for 7 days
- 2Rodent baits checked and stacks on dunnage
Every year
SepPre-season overhaul, sortex service and licence renewals
- 1Overhaul sheller, whitener and elevators; sortex annual service
- 2Weighbridge stamping, fire extinguisher refill, factory licence and pollution consent check
- 3Stock and plant insurance renewal
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Paddy purchase to payment
- 1Rate fixed with arhtiyaNeeds approval
- 2Truck weighed and moisture read
- 3Unloaded and stacked
- 4Bill posted with mandi fee
- 5Payment approvedNeeds approval
- 6RTGS paid
Sauda to dispatch and collection
- 1Sauda confirmed by brokerNeeds approval
- 2Packed and loaded with marka
- 3Invoice and e-way bill
- 4Buyer receives (claims settled)
- 5Payment received and brokerage paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Paddy lots
Milling and out-turn
Sauda book
Husk, bran and brokens sales
Paddy acceptance at the gate
Pay only for dry, clean paddy of the variety bought
Rice quality before dispatch
Ship to the sauda's quality so no claim comes back
Godown hygiene and fumigation
Stop insects and rats eating stock
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Raw rice (non-basmati) loose | 100630 | 0% |
| Raw rice packed and labelled (25 kg) | 100630 | 5% |
| Broken rice (khanda) loose | 100640 | 0% |
| Small brokens (kanki) for feed | 100640 | 0% |
| Rice bran (kuda) | 230240 | 0% |
| Rice husk (toosa) | 1213 | 0% |
| Sortex rejects (discoloured grain) | 100640 | 0% |
- GST registration
- Udyam (MSME) registration
- FSSAI food licence
- APMC mandi licence
- Factory licence
- Pollution consent (CTO)
- Weighing scale stamping
- Fire NOC
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Boiler registration and certificateIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (seth)Fixes the day's paddy rate, strikes sauda with brokers, approves arhtiya payments and deductions, watches out-turn and the bank limit.
MunimEnters mandi bills and J-forms, keeps the sauda book and ledgers, makes bills and e-way bills, prepares the bank stock statement, files GST and mandi fee.
Kanta clerkWeighs trucks in and out, reads moisture, issues the kanta parchi and deduction slip, keeps the gate register.
Mill mistriSets sheller gap and whitener, runs the sortex, changes rubber rolls, logs output per shift.
Godown keeperStacks lots by variety, issues paddy to the mill, counts finished bags, books fumigation.
Hamal mukadamRuns the loading gang, counts bags for hamali, stitches bags.
Broker (dalal)Brings buyers, fixes rate and quantity, follows up lifting and payment.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a rice mill?
Type one line about your business when you sign up, for example "Rice mill". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a rice mill on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes