Your customers
- Bidi manufacturer branch (karkhana or kendra)
Food and grocery · Makers and factories
MatruOS for a bidi contractor
Set up the way a bidi contractor runs: commission per 1,000 bidis received at the branch, plus any saving on the leaf and tobacco norm; some also sell rejected bidis and do bundling and labelling work. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a bidi contractor deals with today, and what MatruOS sets up for it
Today
Branch shortage deductions for leaf and tobacco used above norm come as a surprise each Saturday. Roller-wise counts kept in a notebook; weekly pay list takes the writer a full day.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 4 licences for a bidi contractor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- tendu and tobacco
- manufacturer branch
- contractor
- home rollers
- contractor
- branch
- roasting (sekai) and packing
- depot
- wholesaler
- paan shop
Your suppliers
- Home rollers (labour)
- Sub-contractors
- Thread and tray sellers
- Local tempo or auto
Credit and cash
Branch settles weekly on Saturday for bidis accepted that week; contractor pays rollers weekly and gives advances (Rs 500-5,000) for festivals, illness and weddings, recovered from later wages
Contractor carries 1 week of roller wages and the advances book. A week's branch payment for 300 rollers at 4,000 bidis each is about Rs 2.5-3.5 lakh in wages, paid through him. A bad week of rejections or shortage deductions comes straight out of his commission.
Your screens use your words
CustomerBranchOrderIssueItemBidiInvoiceWeekly settlementproductBundleSupplierRollerworkerRollerrateRate per 1,000
How it works
How MatruOS is set up for a bidi contractor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Bidi contractor", typed when you sign up.
- Recognised as a bidi contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a bidi contractor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads the day's page or voice note into roller-wise issue, receipt and chhant; works out bidis expected from leaf issued and flags rollers more than 5% short
Works it out and shows you
Totals the week's material and bidis, applies the branch norm per 1,000 and predicts the shortage deduction; compares with the munshi's sheet and lists differences to raise at the branch
Asks you before signing
Makes the weekly pay list with count, rate, advance recovery and PF; prepares UPI or bank batch and a voice or text slip per roller in her language
Asks you before paying and sending
Lists rollers without a card, UAN or bank account; reminds of the EPF due date and the scholarship and housing scheme windows; drafts application forms
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:30 amVillage round to issue material and collect bundles
- 1Weigh tendu leaf and tobacco for each roller against her expected count for the day
- 2Collect yesterday's bundles from each house or the village collection point
- 3Count bundles of 25 and spot-check 10 bundles per roller for size and closing
- 4Write roller, leaf, tobacco and bidis in the roller book before leaving the village
2:00 pmCount and chhant the day's bidis
- 1Count the day's bundles village by village
- 2Reject loose, short, torn or open-headed bidis and note the count per roller
- 3Show the roller her chhant the next morning with the reason
6:30 pmEnter the day's roller counts (voice or photo of the book)
- 1Send a photo of the roller book page or speak the counts
- 2Check the day's leaf and tobacco issued against bidis received per roller
- 3Flag rollers who returned fewer bidis than the leaf issued allows
Every week
SatDeliver bidis to the branch and settle the week
- 1Carry the week's bags to the branch with the count sheet
- 2Watch the munshi's count and branch chhant; note the rejected count
- 3Check the shortage deduction against the leaf and tobacco norm per 1,000
- 4Get the munshi's signed settlement and the wages and commission
SunPay rollers for the week
- 1Accepted bidis × rate per 1,000 for each roller
- 2Deduct advance recovery and the worker's PF share where enrolled
- 3Pay by UPI or bank, or cash against a thumb impression, and give each roller her slip
Every month
10thPF challan and welfare card follow-up
- 1Give the branch the month's wage list for the EPF return (due by the 15th)
- 2List rollers without a welfare identity card and fill applications
- 3Collect scholarship and housing scheme forms in season
Every year
Apr, OctNew piece rate from the state wage revision (April and October)
- 1Get the new rate per 1,000 from the branch or the labour office notice
- 2Tell every roller the new rate and apply it from the first week
- 3Check the branch has paid the new rate on the next settlement
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Weekly issue to pay cycle
- 1Material taken from branch by weight
- 2Issued to rollers daily
- 3Bundles collected and chhant done
- 4Delivered and counted at branchNeeds approval
- 5Wages and commission received
- 6Rollers paid with slips
Roller advance
- 1Roller asks for advance
- 2Contractor approves amount and weekly cuNeeds approval
- 3Paid and written
- 4Recovered from weekly pay
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Roller issue and receipt
Branch weekly settlement
Rollers and advances
Leaf and tobacco issue against the norm
Keep leaf and tobacco used per 1,000 bidis within the branch norm so the week is not lost to shortage deductions
Bidi quality check (chhant)
Reject only real defects and keep branch rejection low
Roller wages, cards and PF
Pay every roller at least the notified rate and keep her entitled to welfare benefits
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Bidi rolling, No. 10 thin (per 1,000) | 998822 | 18% |
| Bidi rolling, No. 100 thick (per 1,000) | 998822 | 18% |
| Contractor commission on bidis received | 998822 | 18% |
| Bundling and labelling labour (per 1,000) | 998822 | 18% |
| Rejected bidis (chhant) sold loose | 24031921 | 18% |
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Government contractor registrationIf it applies
- GST registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Contractor (sattedar)Takes leaf and tobacco from the branch, sets the village rounds, settles with the branch munshi, pays rollers, gives and recovers advances, keeps the worker registers.
Collection boyDoes the morning village round, issues material by weight, collects bundles, makes the first count and chhant.
Writer (likhne wala)Writes roller-wise issue and receipt, makes the weekly pay list, fills welfare card and PF forms.
Roller (beedi worker)Soaks and cuts leaf, fills and rolls bidis, ties bundles of 25, returns bundles daily.
Branch munshiWeighs material out to the contractor, counts and checks bidis in, applies branch chhant and shortage, pays on Saturday.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a bidi contractor?
Type one line about your business when you sign up, for example "Bidi contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a bidi contractor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes