Your customers
- Bidi and tobacco wholesalers
- Company depots and stockists
- Paan shops in home markets
Food and grocery · Makers and factories
MatruOS for a bidi manufacturer
Set up the way a bidi manufacturer runs: margin on branded bidi bundles sold to wholesalers through depots. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a bidi manufacturer deals with today, and what MatruOS sets up for it
Today
Leaf and tobacco issued never reconcile with bidis received; contractors claim wastage. Weekly settlement for hundreds of contractors worked by hand.
In MatruOS
MatruOS sets up 8 routines, 3 workflows, 4 registers and 10 licences for a bidi manufacturer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- tendu and tobacco
- manufacturer
- branch
- contractor
- home rollers
- factory (sekai, labels)
- depot
- wholesaler
- paan shop
Your suppliers
- State forest federations (tendu by tender)
- Tobacco merchants
- Contractors (rolling)
- Label and wrapper printers
- Thread suppliers
- Transporters
Credit and cash
Tendu paid in stages under the tender with earnest money; tobacco 15-30 days; contractors and rollers paid weekly; wholesalers cash or up to 7 days
The big outflow is the tendu tender in Apr-Jun; weekly wage cash goes to contractors all year; sales come in mostly as cash at depots
Your screens use your words
CustomerWholesalerItemBidiBatchWeekSupplierContractor
How it works
How MatruOS is set up for a bidi manufacturer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Bidi manufacturer", typed when you sign up.
- Recognised as a bidi manufacturerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a bidi manufacturer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reconciles leaf and tobacco issued with bidis received per contractor against the norm per 1000, flags contractors above norm or with high chhant, and keeps a running shortage balance
Works it out and shows you
Prepares the weekly settlement sheet per contractor from accepted counts, rates and shortages, and a bank or cash payment list for approval
Asks you before paying
Keeps the worker register via contractors, checks piece rates against the state notification, lists rollers without welfare cards, and checks GST rates on invoices
Asks you before sending
Keeps the tender calendar, works out leaf cost per 1000 bidis by lot, and reminds before instalment and lifting dates
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amSekai (roasting), labelling and packing
- 1Roast bidis in sekai ovens
- 2Label bundles with brand and pictorial health warning; pack cartons
- 3Enter cartons made by brand
9:00 amBranch issue and receipt day
- 1Weigh tendu and tobacco to each contractor by the norm per 1000
- 2Receive rolled bidis by count; check samples and record chhant
- 3Enter shortage of leaf and tobacco against the norm
3:00 pmDispatch to depots and depot sales
- 1Load cartons for depots with invoices and e-way bills
- 2Enter depot sales and cash received
Every week
SatWeekly contractor settlement
- 1For each contractor: bidis accepted x rate, less shortage beyond allowance
- 2Check the rate passed to rollers is not below the state minimum wage
- 3Proprietor approves; pay by bank or cash with a slip
Every month
10thMonthly wage registers, welfare and GST
- 1Update worker registers through contractors; list rollers without welfare cards
- 2Check piece rates against the latest state minimum wage notification
- 3File GST returns at 18% on bidis; check tobacco input credit
Every year
MarLicences, inspections and label review
- 1Renew industrial premises licence under the Beedi and Cigar Workers Act and factory licence
- 2Renew Legal Metrology registrations; check pack labels against the current COTPA warning
- 3Welfare identity card renewals for rollers
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Weekly putting-out cycle
- 1Leaf and tobacco issued
- 2Rolled at home
- 3Collected and checked
- 4Counted and accepted at branch
- 5Settlement approvedNeeds approval
- 6Contractor paid
Tendu tender to lifting
- 1Lot inspected
- 2Bid with EMDNeeds approval
- 3Awarded and instalments paid
- 4Leaf lifted with transit pass
Depot sale
- 1Cartons received at depot
- 2Sold to wholesaler
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Contractor issue and receipt
Rollers (via contractors)
Tendu tenders and leaf stock
Depot sales
Issue norms and shortage control
Leaf and tobacco issued match the bidis received
Pack, label and worker rights
Packs that pass COTPA and Legal Metrology checks, and workers that are on the register
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Bidi (regular) | 24031921 | 18% |
| Bidi (small or thin) | 24031921 | 18% |
| Bidi (long or premium) | 24031921 | 18% |
| Bidi bundle of 25 (labelled) | 24031921 | 18% |
| Bidi carton of 1000 bundles (wholesale pack) | 24031921 | 18% |
| Tendu leaf waste and cuttings | 14049090 | 5% |
- GST registration
- Udyam (MSME) registration
- Factory licence
- PF registration (EPFO)
- Packaged commodities registration (Legal Metrology)
- Trademark
- Weighing scale stamping
- Contract labour licenceIf it applies
- ESI registration (ESIC)If it applies
- Forest department licence (sawmill or timber)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Proprietor (seth)Tendu tenders, tobacco buying, brands and prices, depots, tax and labour law.
Branch manager (munshi)Issue leaf and tobacco to contractors, receive and count bidis, record shortages, pay contractors.
Contractor (sattedar or thekedar)Issue to home rollers, collect bidis, check and reject, pay rollers.
Home rollers (mostly women)Soak and cut leaves, fill tobacco, roll and tie, deliver in bundles.
Factory workersSekai roasting in ovens, labelling, bundling, packing.
Accounts and welfare clerkGST, wage registers, welfare identity cards, scheme papers, returns.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a bidi manufacturer?
Type one line about your business when you sign up, for example "Bidi manufacturer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a bidi manufacturer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes