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Food and grocery · Makers and factories

MatruOS for a cashew orchard and RCN trader

Set up the way a cashew orchard and RCN trader runs: orchard: sale of dried raw cashew nuts, cashew apples (to feni and urrak distillers in Goa and Konkan) and grafts; or lump-sum crop lease to a contractor. Trader: margin on RCN bought from growers and sold to processors, plus storage gains. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Food and groceryReady when you sign up

  • 9routines on a timetable
  • 1workflows with approvals
  • 3SOPs and checks
  • 3registers of your own
  • 4jobs for your AI team
  • 6licences tracked

7-day free trial, no card needed.

What this solves

What a cashew orchard and RCN trader deals with today, and what MatruOS sets up for it

01Today

Out-turn disputes: the factory's cutting test comes out 1-3 lbs lower than the trader's and the lot is cut in price. Grower price is set blind while imported RCN prices move the factory rate daily.

02In MatruOS

MatruOS sets up 9 routines, 1 workflow, 3 registers and 6 licences for a cashew orchard and RCN trader, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Orchard
  2. pre-harvest contractor or village trader
  3. RCN aggregator
  4. cashew processing factory
  5. kernel exporters and brands

Your customers

  • Cashew processing factories
  • RCN aggregators and commission agents
  • Feni and urrak distillers (apples)
  • Government and co-op procurement (Goa, Kerala Capex, Cashew Corporation)

Your suppliers

  • Pickers and daily labour
  • Pre-harvest contractors
  • Growers and contractors (for the trader)
  • Agro-input dealers
  • Graft nurseries
  • Jute bag sellers

Credit and cash

Growers paid cash or UPI on the spot or weekly; contractors pay the lease in two instalments (at flowering and mid-harvest); factories pay traders in 7-30 days after their own cutting test

Spray and labour cost Oct-Jan; cash comes in Feb-May; traders borrow against stock and hold some bags for better prices later in the year

Your screens use your words

  • CustomerFactory
  • OrderLot
  • ItemRCN
  • InvoiceBill
  • SupplierGrower
  • BatchBag lot

How it works

How MatruOS is set up for a cashew orchard and RCN trader

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Cashew orchard and RCN trader", typed when you sign up.
  2. Recognised as a cashew orchard and RCN traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a cashew orchard and RCN trader

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Puts together today's factory rates and imported RCN landed price, suggests a grower buying rate by out-turn band, and drafts the rate message for growers

Reads factory rate messages, import RCN price notes and rcn purchase

Asks you before sending

Accountant

Lists each factory's dues by age, shows own versus factory out-turn per lot, and reminds the trader to call on overdue lots

Reads rcn stock and factory sales

Asks you before sending

Store keeper

Compares bought weight with re-weighed sample bags and flags lots losing more than 1% or due for fumigation

Reads rcn stock and factory sales and rcn purchase

Works it out and shows you

Accountant

Totals days or kg per picker for the week and prepares the wage list

Reads picking and drying log

Asks you before paying

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 7:00 amPick fallen nuts and spread for drying (season)Pickers (women workers) · 4 steps
    1. 1Walk every row under the trees and collect fallen apples with nuts
    2. 2Twist the nut off the apple; send apples to the distiller the same day
    3. 3Spread nuts one layer deep on a clean floor or tarpaulin; turn twice a day
    4. 4Bag nuts that rattle in the shell after 2-3 sunny days
  • 9:00 amDaily RCN rate note from factory and import pricesRCN trader · 3 steps
    1. 1Collect rates from factory buyers in Kollam, Mangaluru and Palasa
    2. 2Note landed price of imported African RCN at Tuticorin or Mangaluru
    3. 3Set today's buying rate by out-turn band and send to growers
  • 3:00 pmBuy RCN from growers with cutting test (trader, season)RCN trader · 4 steps
    1. 1Weigh each grower's nuts and check moisture
    2. 2Cut a 1 kg sample, count nuts and weigh good kernels to get out-turn
    3. 3Fix rate from today's factory rate and the out-turn
    4. 4Pay by UPI or cash and give a slip

Every week2

  • MonFactory dues and out-turn disputesRCN trader · 2 steps
    1. 1List lots sent, factory out-turn versus own out-turn, amount due and days
    2. 2Call factories with dues over 15 days and lots in dispute
  • SatPicker wage sheet (season)Orchard owner · 2 steps
    1. 1Total days or kg picked per worker
    2. 2Pay wages and note in the picking log

Every month1

  • 5thStock count, re-weigh and fumigation checkTrader's munim · 3 steps
    1. 1Count bags per godown and re-weigh 5 sample bags for moisture loss
    2. 2Look for weevils, mould and rat damage
    3. 3Fumigate if due (every 2-3 months)

Every year1

  • DecDecide to self-pick or lease the cropOrchard owner · 3 steps
    1. 1Look at flowering and last year's yield per acre
    2. 2Compare contractor's offer with expected self-pick income minus labour
    3. 3Sign lease with instalment dates

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

RCN lot to factory payment

  1. 1Bags made into a truckload lotTrader's munim
  2. 2Factory sample and rate agreedRCN traderNeeds approval
  3. 3Dispatched with e-way billTrader's munim
  4. 4Factory cutting test and weight acceptedRCN trader
  5. 5Invoice raisedTrader's munim
  6. 6Payment receivedRCN trader

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Picking and drying log

    Date · Block or plot · Pickers · Wet nuts kg · Days on drying floor · Dry nuts kg bagged · Apples sold kg · Wages paid

  • RCN purchase

    Date · Grower or contractor · Village · Kg · Moisture % · Nut count per kg · Out-turn lbs per 80 kg · Rate per kg

  • RCN stock and factory sales

    Lot or bag mark · Bags · Kg · Godown · Factory · Factory out-turn lbs · Rate per kg · Invoice amount

  • Cutting test (out-turn and nut count)

    Price every lot on what it will yield in kernels

    5 steps with checks

  • Drying and storing RCN

    Keep nuts from moulding or losing weight and grade in store

    4 steps with checks

  • Orchard protection calendar

    Save the flowering from tea mosquito bug and the orchard from fire

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Raw cashew nut in shell (dried; KOR 50+ lbs) · kg080131005%
Raw cashew nut in shell (dried; KOR 46-50 lbs) · kg080131005%
Raw cashew nut (undried or wet, at farm gate) · kg080131005%
Cashew apple (to distillers) · kg081090900%
Season crop lease to contractor · acre080131000%
Cashew softwood graft (surplus sold) · piece060290200%
Rejected or immature nuts · kg080131005%
  • GST registrationGST department (GSTN)If it applies
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies
  • APMC mandi licenceAPMC (Agricultural Produce Market Committee)If it applies
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)If it applies
  • Weighing scale stampingLegal Metrology departmentIf it applies
  • Pesticide licenceState agriculture department (Insecticides Act 1968)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Orchard ownerHires pickers, decides lease or self-pick, sells nuts and apples, buys inputs.
Pickers (women workers)Collect fallen nuts and apples, detach nuts, spread and turn on drying floor, bag.
RCN traderBuys from growers with cutting test, stores and fumigates, sells truckloads to factories, chases payment.
Trader's munimWeighs, writes purchase slips, keeps stock and party book.
Pre-harvest contractorLeases the crop, picks and sells for the season.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a cashew orchard and RCN trader?

Type one line about your business when you sign up, for example "Cashew orchard and RCN trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a cashew orchard and RCN trader on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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