Your customers
- Online buyers (own site
- Marketplaces
- Instagram)
- Corporate gifting buyers
- Cafes
- Bakeries and gourmet stores
- Tourists at own counter
- Wedding and event planners
- Hotels
Food and grocery · Makers and factories
MatruOS for a chocolate maker
Set up the way a chocolate maker runs: chocolate bars, pralines, gift boxes and hampers sold online, to corporates and gift buyers, to cafes and gourmet stores, at tourist counters, and as private label. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
- 2
- 3
- 3
- 9
What this solves
What a chocolate maker deals with today, and what MatruOS sets up for it
Today
Cocoa prices tripled in 2024-25; recipes and prices not re-costed. Melted parcels in summer bring refunds and bad reviews.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 9 licences for a chocolate maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Cocoa grower
- fermentary or importer
- chocolate maker
- buyer, cafe or store
- consumer
Your suppliers
- Cocoa farmers and co-operatives
- Cocoa bean importers
- Couverture and compound distributors
- Sugar and milk powder suppliers
- Nut and dried fruit traders
- Mould and packaging suppliers
- Cold-chain couriers
Credit and cash
Cocoa beans paid on delivery or advance; compound and couverture 7-15 days; online prepaid; corporates 50% advance and balance on delivery or in 30 days; cafes and stores 15-30 days
Bean stock bought after the main harvest for 3-6 months; finished stock built 4-8 weeks before Diwali; corporate balances 30 days after delivery
Your screens use your words
ItemChocolate
How it works
How MatruOS is set up for a chocolate maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Chocolate maker", typed when you sign up.
- Recognised as a chocolate makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a chocolate maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Groups today's orders by destination temperature, marks which need cold packing or a hold, books couriers on approval, and sends tracking
Asks you before sending
Re-costs every bar and box from current cocoa, couverture, sugar and packaging prices and channel fees, and proposes price changes; lists any compound product without a compound label
Asks you before sending
Turns corporate POs and address lists into a production schedule, packing list and courier labels, and tracks advance and balance
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amProduction and store room temperature check
- 1Production room 18-22 °C, store 16-18 °C
- 2Humidity under 50%
- 3Check stored bars for bloom (white streaks)
9:00 amTemper, mould and set
- 1Melt dark to 45-50 °C, cool to 27-28 °C, work at 31-32 °C (milk about 2 °C lower)
- 2Temper test on a strip: sets glossy and snaps in 5 minutes
- 3Fill moulds, vibrate, set in the cool room; unmould and wrap
- 4Compound: melt at 40-45 °C, no tempering; label as compound
2:00 pmPack and ship online and gift orders
- 1Check destination weather; hold or use cold packing above 30 °C
- 2Pack in insulated shipper with gel packs for hot routes
- 3Book express courier; send tracking
Every week
Mon, ThuBean-to-bar roast, winnow and melanger run
- 1Sort beans; roast at 120-140 °C
- 2Crack and winnow; record shell loss (about 20%)
- 3Grind nibs with sugar in the melanger 24-72 hours; record hours
SatRecipe costing against cocoa prices
- 1Cost per bar and box from current cocoa, couverture, sugar and packaging
- 2Compare with selling price and channel margin; propose price changes
Every month
1stCafe and store dues, and shelf-life check
- 1List cafe and store invoices past 30 days
- 2Check stock at stores for bloom or near best-before; swap if needed
10thGST returns and marketplace reconciliation
- 1GST returns; TCS credit from marketplaces matched
- 2Marketplace payouts matched with orders and returns
Every year
MarMain-crop cocoa bean buying
- 1Visit or sample farmer and co-op lots after the main harvest
- 2Cut test for fermentation and moisture before buying
- 3Book 3-6 months of beans; renew FSSAI licence and trademark watch
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Corporate gifting order
- 1Enquiry and sample box
- 2Quote and design approvedNeeds approval
- 3PO and 50% advance
- 4Boxes and address list received
- 5Produced and packed
- 6Dispatched cold
- 7Balance received
Bean lot to bar
- 1Lot sampled and cut-tested
- 2Lot boughtNeeds approval
- 3Roasted and winnowed
- 4Refined and conched
- 5Tempered, moulded, wrapped
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Cocoa bean and couverture lots
Production batches
Gift and corporate orders
Tempering, recipe and labelling
Glossy, snapping chocolate that is labelled correctly
Storage and hot-weather dispatch
Stop melting and bloom between the unit and the customer
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Dark chocolate bar 70% (50 g) | 180632 | 5% |
| Milk chocolate bar (50 g) | 180632 | 5% |
| Single-origin bean-to-bar (70 g) | 180632 | 5% |
| Pralines and filled chocolates box (16 pcs) | 180690 | 5% |
| Compound chocolate gift box (250 g) | 180690 | 5% |
| Homemade chocolates (loose, by weight) | 180690 | 5% |
| Corporate gift hamper | 180690 | 5% |
| Cocoa nibs (100 g) | 180100 | 5% |
| Drinking chocolate (200 g) | 180610 | 5% |
- FSSAI food licence
- GST registration
- Udyam (MSME) registration
- Trademark
- Shops and Establishments registrationIf it applies
- Packaged commodities registration (Legal Metrology)If it applies
- EPR registration for plastic packagingIf it applies
- Import Export Code (IEC)If it applies
- Factory licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner-chocolatierRecipes, bean buying, tempering standard, gift and corporate orders, pricing, online store.
Production helperRoasting, winnowing, melanger, tempering, moulding, wrapping.
Packing and dispatchBoxes, labels, insulated packing, courier booking.
Sales and social mediaInstagram and website orders, corporate leads, cafe and store accounts.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a chocolate maker?
Type one line about your business when you sign up, for example "Chocolate maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a chocolate maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes