Your customers
- State procurement agency (one buyer)
- FCI depots (delivery point)
- By-product buyers (boilers, solvent plants, feed makers)
Food and grocery · Makers and factories
MatruOS for a CMR rice miller
Set up the way a CMR rice miller runs: milling charges and allowances (storage, transport, gunny usage) paid by the agency per quintal, plus husk, bran and extra brokens sold, and any rice above the fixed out-turn. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 10
What this solves
What a CMR rice miller deals with today, and what MatruOS sets up for it
Today
CMR milestones per month are missed, leading to penalties and blacklisting. Paddy lifted vs rice due never reconciles, and the agency raises shortage recovery.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 10 licences for a CMR rice miller, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer
- PACS or mandi
- state agency
- CMR miller
- FCI or state depot
- PDS
Your suppliers
- State agency (paddy as free issue)
- Enlisted fortified rice kernel (FRK) makers
- Gunny from the agency
- Transporters
- Hamal gangs
Credit and cash
Gives security or bank guarantee before allotment; agency pays milling, transport and gunny claims 3-18 months after AC notes; FRK paid to the maker on delivery or 7-15 days; by-products sold cash or 7 days
Money locked in the bank guarantee and in unpaid claims; the mill funds power, labour, FRK and transport up front; by-product sales carry the cash flow
Your screens use your words
CustomerAgencyOrderRelease orderItemPaddyInvoiceClaimdeliveryCMR lotreceiptAC note
How it works
How MatruOS is set up for a CMR rice miller
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "CMR rice miller", typed when you sign up.
- Recognised as a CMR rice millerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a CMR rice miller
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps a running balance of paddy lifted, rice due at the fixed out-turn, rice accepted, in transit and rejected, and the paddy that should be in stock; flags gaps before verification
Works it out and shows you
Compares delivery so far with each monthly milestone, plans lots per week by depot and warns 15 days before a milestone is missed
Works it out and shows you
Builds the monthly claim with AC note list, quantities and rates, logs FRK blended per lot, and drafts follow-up letters for claims older than 90 days
Asks you before sending and signing
Watches BG and security expiry dates against the season's last delivery date and drafts the renewal letter to the bank
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amDaily lifting against release orders (season)
- 1List release orders open, mandis and trucks needed
- 2Enter each truck's bags and weight against its release order
- 3Stack agency paddy separately with a stack card
10:00 amMill, blend FRK and dispatch CMR lots
- 1Mill to the brokens limit in the season's policy
- 2Blend 1 kg FRK per 100 kg rice and note the FRK batch
- 3Moisture of rice before bagging
- 4Lot of 50 kg bags marked with mill code, lot number and KMS year
Every week
MonWeekly paddy-to-CMR reconciliation
- 1Paddy lifted × 67% (raw) or 68% (parboiled) = rice due
- 2Rice delivered with AC notes, rice in transit, rice still due
- 3Paddy that should be in stock vs physical count
WedDelivery milestone plan (against the staggered schedule)
- 1% of total CMR delivered vs this month's milestone
- 2Depot slots booked for the coming week
- 3Lots rejected and waiting for re-milling
Every month
5thMonthly claim file for milling, transport and gunny
- 1Collect AC notes for last month's lots
- 2Prepare the claim with lot list, quantities and rates
- 3List older claims still unpaid and follow up
20thBank guarantee and security deposit check
- 1BG expiry dates against the delivery deadline
- 2Renewal request to the bank 30 days before expiry
25thPrepare for agency physical verification
- 1Stack cards match the release-order register
- 2Count bags per stack and note any shortage
Every year
JulSeason close and final reconciliation
- 1All CMR delivered, final reconciliation signed by the agency
- 2Release of BG and security; recovery notices answered
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Release order to AC note
- 1Paddy lifted against RO
- 2Milled and FRK blended
- 3Lot dispatched to depot
- 4Depot quality checkNeeds approval
- 5AC note received
Claim to payment
- 1Claim drafted from AC notes
- 2Owner signsNeeds approval
- 3Filed with agency
- 4Scrutiny and deductions
- 5Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Release orders and paddy lifted
CMR lots delivered
Agency claims and guarantees
CMR lot quality before dispatch
Get the AC note the first time
Custody of agency paddy
Pass physical verification with no shortage
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Custom milling of paddy (job work for agency) | 998816 | 5% |
| Custom milled rice delivered (raw, fortified) | 100630 | 0% |
| Storage of agency paddy (allowance) | 996729 | 0% |
| Transport of paddy and rice (allowance) | 996511 | 5% |
| Rice bran (kuda) | 230240 | 0% |
| Rice husk (toosa) | 1213 | 0% |
| Broken rice above the allowed limit | 100640 | 0% |
| Small brokens (kanki) | 100640 | 0% |
- GST registration
- Udyam (MSME) registration
- FSSAI food licence
- Factory licence
- Pollution consent (CTO)
- Weighing scale stamping
- Fire NOC
- Government contractor registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSigns the agency agreement, gives the BG, approves the lifting and delivery plan, follows up dues and inspections.
CMR clerkKeeps release orders and the lot register, books depot slots, collects AC notes, files claims, uses the state portal.
Mill mistriMills lots to out-turn and brokens limit, blends FRK at 1:100, marks and stitches bags.
Godown keeperStacks agency paddy separately by release order, keeps the stack card for physical verification.
Agency inspectorVerifies paddy stock at the mill, checks lots at the depot, issues or refuses the AC note.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a CMR rice miller?
Type one line about your business when you sign up, for example "CMR rice miller". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a CMR rice miller on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes