Your customers
- Oil marketing companies (ethanol)
- IMFL and country-liquor bottlers (ENA)
- Pharma and chemical buyers (RS)
- Cattle feed makers (DDGS)
- CO2 bottlers
- Farmers (bio-compost)
Food and grocery · Makers and factories
MatruOS for a distillery
Set up the way a distillery runs: ethanol to oil marketing companies under annual tenders; ENA and RS to liquor bottlers; DDGS, fusel oil, CO2 and potash or bio-compost as by-products. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a distillery deals with today, and what MatruOS sets up for it
Today
Yield losses of 1-3% go unseen until the month closes. Excise registers, passes and monthly returns take a full desk and errors bring notices.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 14 licences for a distillery, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Sugar mill or grain market
- distillery
- oil company depot (ethanol) or bottling plant (ENA)
- consumer
Your suppliers
- Sugar mills (molasses under excise allotment)
- FCI and grain traders
- Enzyme and yeast makers
- Coal or biomass suppliers
- Chemical suppliers
- ZLD and boiler service firms
Credit and cash
Oil companies pay about 21 days after delivery; bottlers 30-60 days; molasses lifted against advance and excise permit; grain cash or FCI e-auction payment terms; coal 15-30 days
Molasses is stored from the crushing season (Nov-Apr) for the year; grain is bought through the year; ethanol money is steady; excise fees are paid upfront; ZLD plant is a large fixed cost
Your screens use your words
CustomerIndenting buyerOrderIndentItemSpiritInvoiceInvoice with excise passproductSpiritSupplierMill or grain trader
How it works
How MatruOS is set up for a distillery
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Distillery", typed when you sign up.
- Recognised as a distilleryRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a distillery
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out daily alcohol per tonne and efficiencies against target, flags fermenters below norm, balances the spirit store and drafts the daily excise registers and the monthly excise return for the clerk to check
Asks you before signing and sending
Watches spent wash per KL, storage days and monitoring uptime; reminds before storage reaches its limit and drafts the monthly pollution board report
Asks you before sending
Tracks ethanol lifted against allocation per OMC and depot, ages dues for OMCs and bottlers, and shows stock cover for molasses and grain
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amShift handover and joint receiver dips
- 1Dip every receiver and store tank with the excise inspector; temperature and strength by hydrometer
- 2Enter opening and closing bulk and alcohol litres in the spirit store register
- 3Any gain or loss beyond allowance reported in writing
7:00 amSpent wash, ZLD and online monitoring check
- 1Spent wash per KL of alcohol
- 2Concentrated spent wash storage within limit (7 days for incineration, 30 days for compost)
- 3Online monitoring and lagoon cameras transmitting to CPCB/SPCB
8:00 amFermenter rounds every 4 hours
- 1Temperature of each fermenter
- 2pH and reducing sugar; alcohol % at drop
- 3Microscope check of yeast count and contamination
10:00 amDaily yield and excise register close
- 1Alcohol per tonne of molasses or grain for yesterday
- 2Fermentation and distillation efficiency against target
- 3Excise registers balanced and signed
11:00 amDispatch against indent and pass
- 1Check buyer's indent, permit and duty or fee paid
- 2Tanker dipped, sealed and pass issued with the inspector
- 3Follow up the receipt confirmation from the buyer's excise officer
Every week
MonWeekly OMC and bottler dues, tender allocations
- 1Ethanol lifted vs OMC allocation for the year
- 2Dues by OMC depot and bottler with days outstanding
- 3Molasses and grain stock cover in days
Every month
5thMonthly excise and pollution board returns
- 1Excise monthly return of molasses or grain, spirit made, issued and wastage
- 2Monthly production and spent wash report to the pollution board
- 3GST return for ethanol, DDGS and by-products
Every year
JunAnnual shutdown, licence renewal and boiler inspection
- 1Clean fermenters and columns; overhaul evaporators and boiler
- 2IBR boiler inspection and certificate
- 3Excise licence for the April-March year renewed; pollution consent and PESO renewals checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Buyer indent to receipt confirmation
- 1Indent and permit received
- 2Duty or fee paid and pass approvedNeeds approval
- 3Tanker filled, dipped and sealed
- 4Receipt confirmed at destination
- 5Invoice paid
Molasses or grain lot received
- 1Permit or purchase orderNeeds approval
- 2Weighbridge and sample
- 3Entered in excise register
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Fermentation and distillation log
Spirit receiver and store register
Dispatch and excise passes
Spent wash and ZLD log
Fermentation control
Get the most alcohol from every tonne and avoid infection
Excise spirit accounting
Every litre made, stored and issued is accounted for to the excise department
Spent wash and ZLD compliance
Meet ZLD and keep the consent to operate
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Anhydrous ethanol for blending | 22072000 | 5% |
| Extra neutral alcohol (potable) | 22071019 | 0% |
| Rectified spirit (industrial) | 22071090 | 18% |
| DDGS (distillers dried grains) | 23033000 | 5% |
| Fusel oil | 38249900 | 18% |
| Recovered CO2 | 28112100 | 18% |
| Bio-compost from spent wash | 31010099 | 0% |
| Potash-rich ash from incineration | 31042000 | 5% |
- Liquor licence
- GST registration
- Udyam (MSME) registration
- Factory licence
- Pollution consent (CTO)
- Boiler registration and certificate
- PESO licence (fuel, gas or explosives)
- Fire NOC
- Weighing scale stamping
- Hazardous waste authorisation
- PF registration (EPFO)
- ESI registration (ESIC)
- Contract labour licenceIf it applies
- Fertiliser licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
General managerProduction plan, yields, buying molasses and grain, OMC tenders, excise and pollution board.
Fermentation in-chargeYeast propagation, fermenter set and monitor, contamination control.
Distillation shift in-chargeColumns, receivers, spirit quality, shift handover.
Chief chemistWash and spirit analysis, yields, ENA quality to IS 6613, ethanol to IS 15464.
Excise clerkDaily excise registers, passes, permits, duty and fees.
Excise inspector (government)Joint dips, seals, passes, register checks.
ZLD and boiler operatorEvaporators, incineration boiler or compost yard, online monitoring.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a distillery?
Type one line about your business when you sign up, for example "Distillery". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a distillery on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes