Your customers
- State milk federation
- Appointed distributors
- Union milk booths and parlours
- Institutions (anganwadi take-home ration, schools, hospitals, defence)
- Other unions (milk transfer)
Food and grocery · Makers and factories
MatruOS for a district milk union
Set up the way a district milk union runs: sells pouch milk, curd, buttermilk, ghee, butter, paneer and powder in its district and through the state federation; pays 75 to 85 paise of every consumer rupee back to the milk producers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a district milk union deals with today, and what MatruOS sets up for it
Today
Three society bill cycles a month for hundreds of societies, with feed, AI and loan deductions, take the accounts team days and errors cause disputes. Milk goes missing or loses fat between the society and the dock, and nobody sees which route.
In MatruOS
MatruOS sets up 15 routines, 3 workflows, 4 registers and 14 licences for a district milk union, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer
- village society / pooling point
- bulk milk cooler or chilling centre
- union plant
- federation and distributors
- booths and shops
Your suppliers
- Village dairy co-operative societies or MPC pooling points
- Packaging film and carton makers
- Chemicals and lab reagents
- Transport contractors (can routes, tankers)
Credit and cash
Pays societies every 10 days into their bank accounts within 3 to 5 days of the cycle closing; distributors pay in advance by bank transfer; federation pays transfer price in 15 to 30 days; institutions 30 to 90 days; transport contractors monthly
The milk bill is 75 to 80% of cost and goes out three times a month; milk sales come back daily in advance, products in 15 to 30 days; flush stocks of skimmed milk powder and butter lock up crores for 3 to 6 months on cash credit; feed sold to societies on credit is recovered from milk bills; price difference paid once a year after audit
Your screens use your words
CustomerDistributorSupplierSocietyOrderIndentItemMilkInvoiceSociety billdeliveryRoutepayment10-day payment
How it works
How MatruOS is set up for a district milk union
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "District milk union", typed when you sign up.
- Recognised as a district milk unionRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a district milk union
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Totals each society's milk, fat and SNF for the 10-day cycle, applies the price chart and penalties, deducts feed, mineral mixture, AI and loan recovery, and prepares the bank file and society-wise bill slips
Asks you before paying and sending
Compares each society's despatched quantity and fat with the dock reading, totals shortage and fat loss by route and truck, and lists the routes to check
Works it out and shows you
Consolidates indents into a pack-wise production plan, flags distributors whose advance does not cover the indent and fills missing indents from their usual pattern
Asks you before sending
Ranks societies by rejection, sourness, low SNF and adulterant hits over the week and drafts a visit list for extension officers
Works it out and shows you
Builds the society-wise dues ageing and proposes the recovery in the next three bills
Asks you before sending
Forecasts the flush surplus week by week and how much must go to butter and powder, with cold store and working capital needs
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:30 amMorning milk intake at the dock
- 1Check each route's arrival time against the schedule
- 2Can milk temperature at the dock
- 3Tanker milk temperature from bulk milk coolers
- 4Smell, clot-on-boiling and 68% alcohol test for every society
- 5Fat and SNF on the analyser for every society's cans
- 6Reject or mark penalty and write it in the platform test log
11:00 amRoute-wise shortage and fat loss check
- 1Compare each society's despatch slip quantity and fat with the dock reading
- 2List routes with shortage above 0.5% or fat drop above 0.1
- 3Note late trucks and sour cans by route
3:00 pmConsolidate distributor indents into the night production plan
- 1Collect indents from all distributors and institutions
- 2Check each distributor's advance covers the indent
- 3Give the plant the pack-wise quantity for the night shift
6:30 pmEvening milk intake at the dock
- 1Same tests as the morning for the evening routes
- 2Silo temperature after receiving
10:00 pmNight pasteurising, packing and route loading
- 1Standardise milk to each class (fat and SNF)
- 2Pasteuriser holding temperature
- 3Packed milk into the cold store
- 4Load route trucks by 02:30 with crate count signed by the driver
Every week
Mon 10:00 amWeekly society quality scorecard
- 1Rank societies by rejections, sour milk, low SNF and adulterant hits
- 2Plan visits by the extension officer to the worst ten
Every month
15thMonthly outside lab test of finished products
- 1Send milk, curd, ghee and paneer samples to an NABL lab
- 2File the report against the batch
1st 10:00 am10-day society bill for the 21st to month end
- 1Total each society's milk, fat and SNF for the cycle
- 2Apply the price chart and quality penalties
- 3Deduct feed, mineral mixture, AI and loan recovery
- 4Prepare the bank file for MD approval
11th 10:00 am10-day society bill for the 1st to 10th
- 1Same as the month-end cycle
21st 10:00 am10-day society bill for the 11th to 20th
- 1Same as the month-end cycle
5th 11:00 amMonthly feed and input dues by society
- 1List feed, mineral mixture and AI charges given on credit
- 2Check recoveries in the three bills
- 3Flag societies with dues older than 30 days
Every year
MayFSSAI annual return (Form D1)
- 1File Form D1 on FoSCoS by 31 May for products made and sold
Aug, SepAudit, general body meeting and price difference to societies
- 1Statutory audit closed under the state co-operative act
- 2General body approves accounts and price difference
- 3Price difference paid to each society on its milk value
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Society milk to payment
- 1Route truck brings the society's cans
- 2Dock test and weighment
- 310-day bill computed
- 4Deductions checkedNeeds approval
- 5Bank file approvedNeeds approval
- 6Paid to society account
New distributor appointed
- 1Application with area and vehicle
- 2Field verification of route and booths
- 3Security deposit and agreement
- 4MD approvesNeeds approval
- 5Distributor code and route opened
Society disputes a rejection or penalty
- 1Society secretary complains
- 2Retained sample re-tested
- 3Decision on penaltyNeeds approval
- 4Adjusted in next bill
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Society milk receipt (truck sheet)
Platform test log
Society 10-day bill
Distributor indent and dispatch
Raw milk platform tests
Take in only safe milk and pay each society on its true fat and SNF
Pasteurisation and pouch milk release
Every pouch is safe, of the right class and the right weight
Cleaning in place of tankers, silos and pasteuriser
No milk film or bacteria left in lines
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Full cream milk (pouch) | 0401 | 0% |
| Standardised milk (pouch) | 0401 | 0% |
| Toned milk (pouch) | 0401 | 0% |
| Double toned milk (pouch) | 0401 | 0% |
| Curd (pre-packed pouch or cup) | 0403 | 5% |
| Buttermilk (pre-packed pouch) | 0403 | 5% |
| Table butter | 0405 | 5% |
| Cow ghee | 0405 | 5% |
| Paneer (pre-packed) | 0406 | 0% |
| Skimmed milk powder | 0402 | 5% |
| White butter (bulk to federation) | 0405 | 5% |
| Ice cream (family pack) | 2105 | 5% |
- FSSAI food licence
- Co-operative society registrationIf it applies
- Factory licence
- Boiler registration and certificate
- Pollution consent (CTO)
- Packaged commodities registration (Legal Metrology)
- Weighing scale stamping
- GST registration
- PF registration (EPFO)
- ESI registration (ESIC)
- EPR registration for plastic packaging
- Fire NOC
- Agmark certificate of authorisationIf it applies
- Hazardous waste authorisationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Chairman and boardFix the procurement price chart, approve budgets and the price difference, elected by member societies.
Managing directorRuns the union day to day, approves society payments, deals with the federation and NDDB.
P&I managerProcurement and input services, society visits, cattle feed and mineral mixture supply, AI and vet services.
Route supervisorCan routes and tankers, timing of society pick-up, shortages on route.
QA chemistDock tests, product release, lab records.
Plant managerProcessing, packing, CIP, boiler and refrigeration.
Marketing managerDistributors, indents, booths, institutional supply.
Accounts officerSociety bills, deductions, bank files, audit.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a district milk union?
Type one line about your business when you sign up, for example "District milk union". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a district milk union on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes