Your customers
- Oil distributors and stockists
- Wholesalers (tins)
- Sweet shops, namkeen makers, bakeries and hotels
- Institutional and canteen buyers
- Brands (job packing)
- Soap and fatty acid makers (by-products)
Food and grocery · Makers and factories
MatruOS for an edible oil refinery and packer
Set up the way an edible oil refinery and packer runs: refining and packing margin over crude cost; brand premium in the home region; job-packing fee for brands; soapstock, acid oil and fatty acid distillate sold to soap and oleochemical makers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an edible oil refinery and packer deals with today, and what MatruOS sets up for it
Today
Refining loss creeps above the FFA norm batch after batch and nobody sees it until the month's stock is short. Crude moves daily and the price list is late or wrong, so distributors buy from a rival or the margin goes.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 14 licences for an edible oil refinery and packer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- crude (import or expeller)
- refinery and packer
- distributor or wholesaler
- kirana and bulk users
Your suppliers
- Port importers and crude traders (imported crude palm
- Soybean
- Sunflower)
- Expeller and solvent plants (domestic crude)
- Bleaching earth and chemicals dealers
- PET preform, jar, pouch film and tin makers
- Corrugated box makers
- Oil brokers
Credit and cash
Imported crude on LC or cash against documents; domestic crude 0-7 days or advance; distributors 7-21 days with monthly schemes; institutions 30 days; job-pack brands pay weekly
Crude is 90% of cost and paid within a week; stock of 10-20 days of crude and packed oil; distributors pay in 2-3 weeks; working capital from bank CC against stock; a duty change can gain or lose a month's margin on stock
Your screens use your words
CustomerDistributorOrderIndentItemOilInvoiceBillSupplierCrude sellerproductPack
How it works
How MatruOS is set up for an edible oil refinery and packer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Edible oil refinery and packer", typed when you sign up.
- Recognised as an edible oil refinery and packerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an edible oil refinery and packer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out each batch's loss against the expected loss for its crude FFA and refining route, flags batches over norm, and shows the trend by shift and by crude seller
Works it out and shows you
Reminds the packing supervisor of each hourly check, flags any reading below tolerance and any line that has not been checked
Works it out and shows you
Builds a cost-based price list for every pack from today's crude rate, loss, packing and freight, and drafts the distributor message
Asks you before sending
Ages distributor bills, works out scheme earned, and drafts statements and reminders
Asks you before sending
Totals the month's crude received, oil refined and packed, dispatches and closing stock in the return's format
Asks you before signing
1 / 5
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amMorning tank dip and crude test
- 1Dip every crude and refined tank and note the stock in tonnes
- 2Test any tanker that arrived overnight for FFA, moisture and colour
- 3Crude FFA within contract (palm usually 5% max)
- 4Reject or claim a rebate on any tanker beyond contract
9:00 amFill-weight and coding check on every line
- 1Weigh 10 packs from each line every hour from now till the shift ends
- 2No pack below the declared quantity minus the Legal Metrology tolerance
- 3Batch number, date of packing, MRP and unit price print clear
- 4Seal leak test on 5 pouches
10:30 amSet the day's price list
- 1Read today's crude rate, duty, rupee and competitor tin rates
- 2Work out landed cost per kg plus refining loss, packing and freight
- 3Approve the list and send it to distributors before 11:30
2:00 pmReview each refining batch for loss against the FFA norm
- 1Note crude charged, refined oil out and bleaching earth used for every batch
- 2Compare loss with the norm for that crude FFA
- 3Refined FFA before release
- 4Investigate any batch more than 0.3% above norm the same day
4:00 pmLoad trucks and make bills and e-way bills
- 1Match indents with packed stock
- 2Make tax invoice and e-way bill for every truck
- 3Note tins and cartons loaded per distributor
Every week
MonDistributor dues and scheme statement
- 1List every distributor's bills older than 21 days
- 2Work out scheme earned on last month's lifting
- 3Send each distributor a statement and a reminder
Every month
10thFile the monthly edible oil production and stock return
- 1Total crude received, refined, packed and dispatched last month by oil
- 2Closing stock of crude and refined oil by tank
- 3File the return on the edible oil portal and save the receipt
Every year
MarBoiler inspection, licence and pollution renewals
- 1Boiler inspection and certificate renewal before expiry
- 2FSSAI licence validity and the annual return by 31 May
- 3Pollution consent, factory licence and EPR plastic return
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Crude tanker to packed and dispatched oil
- 1Tanker weighed and sampled
- 2Crude accepted to tankNeeds approval
- 3Degum and neutralise or strip
- 4Bleach and filter
- 5Deodorise
- 6QC releaseNeeds approval
- 7Filled and batch coded
- 8Billed and dispatched
Appoint a new distributor
- 1Area and lifting target proposed
- 2KYC and security deposit
- 3Owner approves credit limitNeeds approval
- 4First indent billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Crude oil inward
Refining batch log
Fill weight check
Distributor ledger
Crude oil acceptance
Pay only for crude that refines within the loss we priced
Refined oil release
Release only oil that meets the FSSAI standard and our own norm
Net quantity and label check
Avoid short weight, Legal Metrology seizures and consumer complaints
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Refined soybean oil (15 litre tin) | 15079010 | 5% |
| Refined sunflower oil (1 litre pouch) | 15121910 | 5% |
| Refined palmolein (15 kg tin) | 15119020 | 5% |
| Refined rice bran oil (1 litre bottle) | 15159091 | 5% |
| Refined groundnut oil (15 kg tin) | 15081000 | 5% |
| Blended edible vegetable oil (1 litre pouch) | 1517 | 5% |
| Refined oil in bulk tanker | 1507 | 5% |
| Job packing charge for a brand | 998817 | 5% |
| Soapstock and acid oil | 1522 | 5% |
| Fatty acid distillate (palm) | 3823 | 18% |
- FSSAI food licence
- Factory licence
- Weighing scale stamping
- Pollution consent (CTO)
- Boiler registration and certificate
- GST registration
- Udyam (MSME) registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Fire NOC
- EPR registration for plastic packaging
- PESO licence (fuel, gas or explosives)If it applies
- Import Export Code (IEC)If it applies
- TrademarkIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys crude by the tanker or the import lot, fixes the daily price list, signs distributor schemes, manages bank limits.
Refinery in-chargePlans batches, controls refining loss and chemical use, runs neutraliser, bleacher and deodoriser.
QC chemistTests crude and refined oil, releases batches, keeps COA and retention samples, fortification records.
Packing supervisorRuns pouch, bottle and tin lines, fill-weight checks, batch coding, packing material stock.
Boiler attendantRuns the steam boiler and thermic fluid heater, logs pressure and water.
Sales and dispatch clerkTakes distributor indents, makes e-way bills, loads trucks, follows dues.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an edible oil refinery and packer?
Type one line about your business when you sign up, for example "Edible oil refinery and packer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run an edible oil refinery and packer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes