Your customers
- Households (walk-in)
- Darshinis and hotels
- Cafes and canteens
- Kirana shops
- Online buyers
Food and grocery · Makers and factories
MatruOS for a filter coffee roaster
Set up the way a filter coffee roaster runs: roasted coffee and coffee-chicory powder sold over the counter, to hotels and darshinis, and in packs to shops and online. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a filter coffee roaster deals with today, and what MatruOS sets up for it
Today
Green coffee prices swing and blends are priced from old costs. Hotel monthly credit runs into 2-3 months for some accounts.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 7 licences for a filter coffee roaster, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- grower
- curing works or trader
- roaster
- hotel, shop or household
Your suppliers
- Curing works and green coffee traders
- Coffee planters (direct)
- Chicory processors
- Pouch and valve-bag suppliers
Credit and cash
Green coffee 7-15 days or cash; chicory 15-30 days; hotels monthly; shops 15-30 days; walk-in and online prepaid
Green coffee is bought every 2-4 weeks for cash or short credit, roasted in small lots, and sold mostly for cash, with a hotel ledger settled monthly
Your screens use your words
ItemPowderInvoiceBillBatchRoastSupplierCuring works
How it works
How MatruOS is set up for a filter coffee roaster
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Filter coffee roaster", typed when you sign up.
- Recognised as a filter coffee roasterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a filter coffee roaster
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Prepares each morning's delivery list from standing weekly orders and WhatsApp requests, and flags hotels that have not ordered as usual
Works it out and shows you
Works out cost per kg of each blend from the latest rates and actual roast loss, and suggests price changes
Works it out and shows you
Raises monthly bills per hotel, ages dues and drafts WhatsApp statements and reminders
Asks you before sending
Works out monthly green coffee use by type and suggests how much new-crop stock to buy and when
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amRoast the day's beans
- 1Preheat the drum roaster; load 5-15 kg green per batch
- 2Roast 12-18 minutes to the house colour; drop and cool fast on the tray
- 3Weigh roasted beans and enter roast loss
- 4Rest beans in closed bins at least 12 hours before grinding
9:30 amBlend, grind and pack orders
- 1Weigh coffee and chicory by the blend ratio; grind fine for filter
- 2Pack in valve pouches with coffee and chicory percentages on the label
- 3Check net weight of each pack
11:00 amHotel and darshini deliveries
- 1Deliver the standing weekly kg to each hotel
- 2Get the delivery signed and note it on the account
Every week
MonRecost blends from the latest green coffee price
- 1Take the last green coffee and chicory rates
- 2Work out cost per kg of each blend after roast loss
- 3Decide price changes for packs and hotels
Every month
1stMonthly hotel bills and collections
- 1Total each hotel's kg for the month and raise the bill
- 2Send statements and collect old dues
1stBuy green coffee and check the lot
- 1Ask 2-3 curing works or traders for rates
- 2Check the sample for moisture, black and broken beans and smell
- 3Buy 2-4 weeks of stock and store bags off the floor
Every year
AprFSSAI renewal and label review
- 1Check FSSAI registration and Legal Metrology packer registration dates
- 2Check every label states coffee and chicory % and does not say pure if it has chicory
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Hotel supply to monthly payment
- 1Blend and weekly kg agreedNeeds approval
- 2Delivered and signed
- 3Monthly bill sent
- 4Paid
Green coffee lot to roast
- 1Sample checked
- 2BoughtNeeds approval
- 3Roasted
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Roast log
Hotel and shop accounts
Green coffee and chicory purchases
Roasting and blending
The same cup every day at a known cost
Coffee-chicory blend and label
Meet the FSSAI coffee-chicory rule on every pack and bill
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Pure coffee powder (peaberry or plantation A) | 09012120 | 5% |
| Filter coffee 80:20 coffee-chicory | 21011200 | 5% |
| Filter coffee 70:30 coffee-chicory | 21011200 | 5% |
| Hotel blend 60:40 coffee-chicory | 21011200 | 5% |
| Roasted coffee beans (whole) | 09012110 | 5% |
| Filter coffee 80:20 pack 200 g | 21011200 | 5% |
| Filter coffee 80:20 pack 500 g | 21011200 | 5% |
| Brass or steel coffee filter | 73239390 | 5% |
- GST registration
- Udyam (MSME) registration
- FSSAI food licence
- Packaged commodities registration (Legal Metrology)
- Shops and Establishments registrationIf it applies
- TrademarkIf it applies
- EPR registration for plastic packagingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner and roasterBuys green coffee and chicory, roasts, sets blends and prices, handles hotel accounts.
Counter and grinding staffWeigh, blend and grind to order, pack, take payment.
Delivery personHotel and shop deliveries, collect monthly bills.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a filter coffee roaster?
Type one line about your business when you sign up, for example "Filter coffee roaster". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a filter coffee roaster on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes